Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, February 28th, 2024 at the Rural Municipality of Mountain Council Chambers in Birch River, MB.
Members Present:
Reeve: Keith Behrmann
Councillors: Wilmer Malcolm, Dan Laychuk, Nestor Rizok, Jarrett Mosiondz, Arnie Pedersen and Brad Wyatt.
CAO Paige Wozny was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:00 a.m. by Reeve Keith Behrmann, quorum being present.
2. Adoption of Agenda
Resolution No: 2024/059
Moved By: Nestor Rizok
Seconded By: Jarrett Mosiondz
BE IT RESOLVED THAT the Agenda for the February 28th, 2024 Regular Meeting of Council be adopted as presented.
For: 7 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2024/060
Moved By: Daniel Laychuk
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held February 14th, 2024 be adopted as presented, all requirements having been complied with.
For: 7 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Tendering and Procurement Policy Amendment
Resolution No: 2024/061
Moved By: Daniel Laychuk
Seconded By: Jarrett Mosiondz
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the amended Municipal Tendering and Procurement policy as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
4.2 Fire Department Training Policy
Resolution No: 2024/062
Moved By: Jarrett Mosiondz
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Fire Department Training policy as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
4.3 Dust Control Policy
Resolution No: 2024/063
Moved By: Wilmer Malcolm
Seconded By: Jarrett Mosiondz
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt a policy in relation to dust control applications;
AND THAT applications on private property shall not be entertained.
For: 7 Against:
CARRIED UNANIMOUSLY
5. Financial
5.1 Financial Statements
Resolution No: 2024/064
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the Unaudited Financial Statement for December 31st, 2023, as presented.
For: 7 Against:
CARRIED UNANIMOUSLY
5.2 Ward Financial Statements: Review
5.3 SVPD 2024 Budget
Resolution No: 2024/065
Moved By: Arnie Pedersen
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2024 budget for the Swan Valley Planning District, including the municipal portion in the amount of $2,462.75.
For: 7 Against:
CARRIED UNANIMOUSLY
5.4 Audit Questionnaire
Resolution No: 2024/066
Moved By: Jarrett Mosiondz
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the submission of the 2023 Audit questionaire as per Schedule ‘A’ attached hereto;
AND THAT the Reeve be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
5.5 Steamer Trailer
Resolution No: 2024/067
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase of an enclosed trailer from 6831045 Manitoba Ltd as per Schedule ‘A’ attached hereto;
AND FURTHER BE IT RESOLVED THAT the CAO be authorized to license and register such trailer upon pickup.
For: 7 Against:
CARRIED UNANIMOUSLY
5.6 Uncollectable Accounts Receivable
Resolution No: 2024/068
Moved By: Jarrett Mosiondz
Seconded By: Nestor Rizok
WHEREAS MPI has informed the Municipal Office that Invoice No. 20240024 for the Fire Department attenance at a 911 call in Pine River will not be covered due to the fact that no claim has been opened;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby cancel Invoice No. 20240024 in the amount of $1,150.28.
For: 7 Against:
CARRIED UNANIMOUSLY
5.7 Accounts Payable
Resolution No: 2024/069
Moved By: Arnie Pedersen
Seconded By: Daniel Laychuk
BE IT RESOLVED THAT Cheque Nos. 20240182 to 20240227 be approved for payment in the amount of $43,502.05, including Direct Deposit Payroll in the amount of $10,193.65 as attached hereto as Schedule ‘A’.
For: 7 Against:
CARRIED UNANIMOUSLY
6. 2024 Budget
6.1 Pine River Fire Hall Expansion: Tabled
6.2 2024 Mower Purchase
Resolution No: 2024/070
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase of (2) mowers from Bobcat for the communities of Birch River and Mafeking as per Schedule ‘A’ attached hereto;
AND FURTHER BE IT RESOLVED THAT the funds be taken from the general operating reserve fund;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
6.3 Asset Management Software
Resolution No: 2024/071
Moved By: Daniel Laychuk
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the proposal from Infrastructure Solutions for Asset Management and Asset Investment Planning Software as per Schedule ‘A’ attached hereto;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
6.4 Mill Rate Comparison: Review
7. Personnel
7.1 In Camera
Resolution No: 2024/072
Moved By: Daniel Laychuk
Seconded By: Wilmer Malcolm
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 7 Against:
CARRIED UNANIMOUSLY
7.2 Out of In Camera
Resolution No: 2024/073
Moved By: Nestor Rizok
Seconded By: Jarrett Mosiondz
BE IT RESOLVED THAT the Meeting of the Committee of the Whole be adjourned, and that the Regular Meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 7 Against:
CARRIED UNANIMOUSLY
7.3 Public Works
Resolution No: 2024/074
Moved By: Nestor Rizok
Seconded By: Jarrett Mosiondz
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the request from the casual Public Works employee for a wage increase as per Schedule ‘A’ attached hereto.
For: Against: 7
DEFEATED
8. WARD REPORTS & Work Orders
9. Delegations/Petitions
9.1 10:00 a.m. Louise Watkins, Pine Rive Fire Hall Renovations (Please Review 6.1)
10. Meeting Attendance and Reports
10.1 Healthy Together Now Seminar
Resolution No: 2024/075
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Office Staff of the Rural Municipality of Mountain be hereby authorized to attend the Healthy Together Now seminar to be held May 2nd, 2024 in Swan River, MB;
AND THAT expenses be allowed for same.
For: 7 Against:
CARRIED UNANIMOUSLY
10.2 AMM Spring Convention
Resolution No: 2024/076
Moved By: Arnie Pedersen
Seconded By: Daniel Laychuk
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain be hereby authorized to attend the 2024 Spring AMM Convention to be held April 10th and 11th, 2024 in Brandon, MB;
AND THAT expenses be allowed for same.
For: 7 Against:
CARRIED UNANIMOUSLY
11. General Business
11.1 2024 Mowing Contract: Tabled
11.1.1 Mowing Season: Tabled
11.2 2023 Land Sale Auction
Resolution No: 2024/077
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby submit an application for the subdivision of two parcels (10.61 Acres and 6.27 acres) as per Schedule ‘A’ attached hereto;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
11.3 Birch River Water Plant Generator Project
Resolution No: 2024/078
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase of concrete blocks for the required protection at the Birch River Water Plant Generator Project.
For: 7 Against:
CARRIED UNANIMOUSLY
11.4 2024 Property Cleanup Listing
Resolution No: 2024/079
Moved By: Arnie Pedersen
Seconded By: Daniel Laychuk
WHEREAS Council selected several private properties within the RM of Mountain urban communities to be served notice of pending property cleanup notices in an effort to increase the standards set out within our communities;
AND WHEREAS certain properties have been cleaned up, or have made suitable arrangements with Council to address the property cleanup concerns;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby remove the list attached hereto as Schedule ‘A’ from the private property cleanup order listing.
For: 7 Against:
CARRIED UNANIMOUSLY
11.5 Library Board Members Payment
Resolution No: 2024/080
Moved By: Arnie Pedersen
Seconded By: Daniel Laychuk
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve payment to the municipally appointed library board member for indemnity and mileage for meetings and other expenses required by board members.
For: 6 Against: Abstain: 1 (Rizok)
CARRIED
12. Communications
12.1 Wounded Warriors Canada
Resolution No: 2024/081
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby authorize the advertisement in the Canadian Military History Guide Project in support of the Wounded Warriors Canada Fund in the amount of $295.00.
For: 7 Against:
CARRIED UNANIMOUSLY
13. Adjournment
Resolution No: 2024/082
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on March 13th, 2024.
Meeting adjourned at 1:40 p.m.
For: 7 Against:
CARRIED UNANIMOUSLY