The Council of the Town of Swan River met on Tuesday, October 17, 2023 at 7:00 pm in the Town Council Chambers with Mayor Jacobson presiding along with Councillors Bobick, Boychuk, Medwid, Powell, and Whyte.
Absent with Permission:
Deputy Mayor Moriaux
Also Present:
CAO D. Poole, CFO T. Gnida, and Dir. Public Works Harvey
Delegation Attendees:
Media: Jeremy Bergen, Star and Times
1. Call meeting to order
Mayor Jacobson called the meeting to order at 7:00pm.
2. Adoption of the Agenda
Resolution No: 2023-0430
Moved By: Tracy Boychuk
Seconded By: Don Bobick
RESOLVED that the agenda for the October 17, 2023 regular meeting of Council be adopted.
Carried
3. Confirmation of the minutes
Resolution No: 2023-0431
Moved By: Tracy Boychuk
Seconded By: Tanya Powell
RESOLVED the minutes of the October 4, 2023 regular council meeting be approved.
Carried
4. Reception of Delegations and Hearings
5. Reception of Petitions
6. Communications
6.1 To receive communications
Resolution No: 2023-0432
Moved By: Tracy Boychuk
Seconded By: Duane Whyte
RESOLVED the communications from the Royal Canadian Legion dated October 2, 2023 and Manitoba Crime Stoppers dated October 9, 2023 be received.
Carried
6.2 To receive building permit applications
Resolution No: 2023-0433
Moved By: Tanya Powell
Seconded By: Don Bobick
RESOLVED that Building Permits 56/23 through 59/23 with a total estimated value of $132,000.00 be received.
Carried
7. Reports
7.1 Director of Public Works Report
Resolution No: 2023-0434
Moved By: Corinna Medwid
Seconded By: Tanya Powell
RESOLVED the Director of Public Works report be received.
Carried
7.2 Handivan report
Resolution No: 2023-0435
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED the September 2023 Swan River Handi-Transit Van Report be received.
Carried
7.3 Council and CAO Reports
8. New Business
8.1 New Arena – Joint Venture pre-construction commitment
Resolution No: 2023-0436
Moved By: Tracy Boychuk
Seconded By: Tanya Powell
WHEREAS on April 28th, 2023 the Town of Swan River signed a memorandum of understanding with the Swan Valley Legacy Inc. as a foundation document to get to a final joint-venture development agreement, and
WHEREAS the two parties continue to work toward a joint-venture development agreement together for the purpose of providing ice rink services for the citizens of the Swan River Valley, and
WHEREAS the Town of Swan River, along side the Swan Valley Legacy Committee have applied and been approved for Provincial funding of over 3 million dollars toward eligible expenses including pre-construction costs, and
WHEREAS the Town of Swan River and the Swan Valley Legacy Committee require further information to make informed decisions to determine the scope of the Arena Project,
THEREFORE BE IT RESOLVED the Town of Swan River commit $500,000.00 from the Canada Community Building Fund Reserve to the pre-construction costs of the project,
BE IT FURTHER RESOLVED the individual expenses and approvals thereof be in accordance with the final joint-venture development agreement between the Town of Swan River and the Swan Valley Legacy Committee.
Carried
8.2 Stump Grinder
Resolution No: 2023-0437
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED that the Town of Swan River purchase a stump grinder from Rough Country Ag for $11,500.00 plus applicable taxes.
Carried
9. Unfinished Business
10. Accounts
10.1 To approve accounts
Resolution No: 2023-0438
Moved By: Tracy Boychuk
Seconded By: Tanya Powell
RESOLVED the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 30809 to No. 30870 totaling $216,077.22 as listed on Schedule A.
2. Payroll Account Cheques No. 5374 to No. 5377 totaling $96,913.51 as listed on Schedule B.
3. Direct Deposit Payments totaling $17,897.95 as listed on Schedule C.
Carried
10.2 To adopt the September 2023 financial statements
Resolution No: 2023-0439
Moved By: Tanya Powell
Seconded By: Tracy Boychuk
RESOLVED the Financial Statements for the Nine Months Ending September 30th, 2023 be adopted as received.
Carried
10.3 To approve assessment alterations
Resolution No: 2023-0440
Moved By: Duane Whyte
Seconded By: Corinna Medwid
WHEREAS Section 326 of The Municipal Act provides that a municipality may impose supplementary taxes, and Subsections 300(6) and 300(6.1) Provide that a municipality may cancel or reduce taxes, upon receipt of assessment alterations from Manitoba Assessment Services;
THEREFORE BE IT RESOLVED that the assessment alterations provided by Manitoba Assessment Services on October 6th and 12th, 2023 be made to the 2023 Property and Business Tax Rolls, with the resulting increase of $852.20 and the resulting reduction of $37.24.
Carried
10.4 To add unpaid accounts to taxes
Resolution No: 2023-0441
Moved By: Corinna Medwid
Seconded By: Don Bobick
WHEREAS the Town of Swan River used municipal equipment, materials and labour to carry out private works on private property under The Municipal Act clause 250(2)(e), and set the fees and charges for the works under clause 252(1)(a) of The Act;
AND WHEREAS sufficient time has been allowed for payment of such outstanding amounts as listed on the attached Schedule “A” totaling $2,664.77;
THEREFORE BE IT RESOLVED THAT each of the unpaid amounts listed on Schedule “A” be added to the corresponding property tax roll and collected in that manner under subsection 252(2) of The Act;
BE IT FURTHER RESOLVED THAT notice be sent to each property owner detailing the amounts being added to the taxes and advising that interest will accrue on said amounts in the same manner as for unpaid property taxes effective November 1st, 2023.
Carried
11. By-Laws
12. Notice of Motion
13. In Camera
Resolution No: 2023-0442
Moved By: Don Bobick
Seconded By: Tanya Powell
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Legal item
Carried
14. Out of Camera
Resolution No: 2023-0443
Moved By: Corinna Medwid
Seconded By: Don Bobick
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried
15. Items Arising out of Camera
16. Member Privilege
17. Adjournment
Resolution No: 2023-0444
Moved By: Corinna Medwid
Seconded By: Tanya Powell
RESOLVED that this regular meeting of Council now adjourn at 8:15pm.
Carried