Town of Swan River Minutes – March 21, 2023

The Council of the Town of Swan River met on Tuesday, March 21, 2023 at 7:00 pm in the Town Council Chambers with Mayor Jacobson presiding along with Deputy Mayor Moriaux and Councillors Bobick, Boychuk, Medwid, Powell, and Whyte

Absent with Permisson:

Also Present:
CAO D. Poole, CFO T. Gnida, Public Works Dir D. Harvey, Fire Chief D. Fedorchuk, Rec. Dir. B. Fedorchuk

Delegation Attendees:

Media: Jeremy Bergen, Star and Times

1. Call meeting to order

Mayor Jacobson called the meeting to order at 7:00 pm.

2. Adoption of the Agenda

Resolution No: 2023-0109
Moved By: Tanya Powell
Seconded By: Don Bobick
RESOLVED that the agenda for the March 21, 2023 regular meeting of Council be adopted.
Carried

3. Confirmation of the minutes

Resolution No: 2023-0110
Moved By: Corinna Medwid
Seconded By: Tanya Powell
RESOLVED the minutes of the March 7, 2023 regular council meeting and the March 14, 2023 Special Meeting be approved.
Carried

4. Reception of Delegations and Hearings

4.1 Open Public Hearing for Special Service By-Law 2/2023

Resolution No: 2023-0111
Moved By: Duane Whyte
Seconded By: Corinna Medwid
RESOLVED that Council open the Public Hearing for By-Law 2/2023 being a Special Service Levy for the collection of residential waste and recycling material.
Carried

4.2 Public Hearing for By-Law 2/2023 Special Service – Residential Waste and Recycling

4.3 Close public hearing for By-Law 2/2023

Resolution No: 2023-0112
Moved By: Don Bobick
Seconded By: Tracy Boychuk
RESOLVED the Public Hearing for By-Law 2/2023 be closed at 7:33 pm.
Carried

4.4 Open Public Hearing – Conditional Use 1.2023 – 225 Crescent Dr – Rooks

Resolution No: 2023-0113
Moved By: Duane Whyte
Seconded By: Tracy Boychuk
RESOLVED that the public hearing on Conditional Use 1.2023 be opened.
Carried

4.5 Close Public Hearing – Conditional Use 1.2023 – 225 Crescent Dr – Rooks

Resolution No: 2023-0114
Moved By: Duane Whyte
Seconded By: Tracy Boychuk
RESOLVED that the public hearing be adjourned at 7:37 pm and the regular meeting be re-opened.
Carried

5. Reception of Petitions

6. Communications

6.1 Letter from Minister of Municipal Relations

Resolution No: 2023-0115
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED that the letter from the Minister of Municipal Relations dated March 7, 2023 regarding funding available to municipalities be received.
Carried

6.2 Letter from Clanwilliam-Erickson

Resolution No: 2023-0116
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED that the correspondence from Clanwilliam-Erickson be received.
Carried

6.3 Letter from Swan Valley Crisis Centre

Resolution No: 2023-0117
Moved By: Tanya Powell
Seconded By: Tracy Boychuk
RESOLVED that the Letter requesting support from Swan Valley Crisis Centre be received.

Carried

7. Reports of Committees

7.1 Director of Public Works Report

Resolution No: 2023-0118
Moved By: Corinna Medwid
Seconded By: Don Bobick
RESOLVED the Director of Public Works report be received.
Carried

7.2 Handivan Report

Resolution No: 2023-0119
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED the February 2023 Swan River Handi-Transit Van Report be received.
Carried

7.3 Council and CAO Reports

8. New Business

8.1 Conditional Use 1.2023

Resolution No: 2023-0120
Moved By: Don Bobick
Seconded By: Duane Whyte
RESOLVED that the Conditional Use Application No. 1/2023 by Hayden and Vivian Rooks to allow a Secondary Suite at Lot 13 Plan 3227 (225 Crescent Drive) be approved.
Carried

8.2 Rescheduling of Regular Meeting

Resolution No: 2023-0121
Moved By: Corinna Medwid
Seconded By: Tanya Powell
RESOLVED the April 4th, 2023 regular scheduled council meeting be rescheduled to take place Tuesday, April 11th, 2023 at 7:30pm in Council Chambers.
Carried

8.3 Swan Valley Crisis Centre Inc. – Financial Statements

Resolution No: 2023-0122
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED that the Swan Valley Crisis Centre Audited Financial Statements for the year ended March 31, 2022 be received.
Carried

8.4 Swan Valley Crisis Centre – Approve Payment

Resolution No: 2023-0123
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED the Towns of Swan River approve a grant to the Swan Valley Crisis Center in the amount of $1,000.00.
Carried

8.5 Acceptance of Resignation

Resolution No: 2023-0124
Moved By: Corinna Medwid
Seconded By: Don Bobick
RESOLVED the resignation of Brendan Fedorchuk from the position of Recreation Director be accepted.
Carried

8.6 To approve Agency Agreement with Youth Soccer

Resolution No: 2023-0125

Moved By: Corinna Medwid
Seconded By: Tracy Boychuk

WHEREAS Swan Valley Youth Soccer wishes to purchase removable team bench shelters to be owned by The Town of Swan River;

AND WHEREAS Swan Valley Youth Soccer has applied for a grant from The Community Foundation of Swan Valley on condition that the grant be given to the Town and the Town have a written agreement with Swan Valley Youth Soccer for this project;

THEREFORE BE IT RESOLVED THAT the Mayor and the Chief Administrative Officer be authorized to sign the Agency Agreement with Swan Valley Youth Soccer attached hereto as Schedule “A”.

Carried

8.7 Initiate Hiring Process- Recreation Director

Resolution No: 2023-0126
Moved By: Corinna Medwid
Seconded By: Tanya Powell
RESOLVED administration initiate a hiring process for the position of Recreation Director.
Carried

9. Unfinished Business

10. Accounts

10.1 To approve accounts

Resolution No: 2023-0127
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
RESOLVED the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 30055 to No. 30079 totaling $102,260.06 as listed on Schedule A.
2. Payroll Account Cheques No. 5283 to No. 5291 totaling $100,477.01 as listed on Schedule B.
3. Direct Deposit Payments totaling $15,970.02 as listed on Schedule C.
Carried

10.2 To add unpaid accounts to taxes

Resolution No: 2023-0128
Moved By: Tracy Boychuk
Seconded By: Corinna Medwid
WHEREAS the Town of Swan River used municipal equipment, materials and labour to carry out private works on private property under The Municipal Act clause 250(2)(e), and set the fees and charges for the works under clause 252(1)(a) of The Act;
AND WHEREAS sufficient time has been allowed for payment of such outstanding amounts as listed on the attached Schedule “A” totaling $5,298.12;
THEREFORE BE IT RESOLVED THAT each of the unpaid amounts listed on Schedule “A” be added to the corresponding property tax roll and collected in that manner under subsection 252(2) of The Act;
BE IT FURTHER RESOLVED THAT notice be sent to each property owner detailing the amounts being added to the taxes and advising that interest will accrue on said amounts in the same manner as for unpaid property taxes effective April 1st, 2023.
Carried

10.3 To adopt the December 2022 financial statements

Resolution No: 2023-0129
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED the Financial Statements for the Twelve Months Ending December 31st, 2022 be adopted as received.
Carried

11. By-Laws

11.1 First reading – By-Law 2/2023 – Special Service Residential Waste and Recycling

Resolution No: 2023-0130
Moved By: Corinna Medwid
Seconded By: Tracy Boychuk
RESOLVED that By-Law No. 2/2023, being a by-law of the Town of Swan River to establish a rate for the collection of residential waste and recycling material as a special service for the Town of Swan River for 2023, be read a first time.
Carried

11.2 Second Reading – Bylaw 3/2023 – Repeal of 1/2022 and 12/2022

Resolution No: 2023-0131
Moved By: Duane Whyte
Seconded By: Don Bobick
RESOLVED that By-Law No. 3/2023 being a By-Law of the Town of Swan River to repeal bylaws 1/2022 and 12/2022 be read a second time.
Carried

11.3 Third Reading – Bylaw 3/2023 – Repeal of 1/2022 and 12/2022

Resolution No: 2023-0132
Moved By: Duane Whyte
Seconded By: Corinna Medwid
RESOLVED that By-Law No. Bylaw 3/2023 being a By-Law of the Town of Swan River to repeal bylaws 1/2022 and 12/2022 be read a third time and passed.

Don Bobick – yes
Tracy Boychuk – yes
Lance Jacobson – yes
Corinna Medwid – yes
David Moriaux – yes
Tanya Powell – yes
Duane Whyte – yes
Carried Unanimously

12. Notice of Motion

13. In Camera

RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.

14. Out of Camera

RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.

15. Items Arising out of Camera

16. Adjournment

Resolution No: 2023-0133
Moved By: Corinna Medwid
Seconded By: Don Bobick
RESOLVED that this regular meeting of Council now adjourn at 8:29pm.
Carried