Regular Meeting of Council of the Municipality of Swan Valley West, held in Council Chambers at 216 Main Street West, Swan River, Manitoba this 29th day of December 2022 at 7:00 p.m.
Present
Reeve: Bill Gade
Councillors:
Brian Burick
Byron Zbirun
Raymond McGregor
Interim CAO: Pat Ellingson
Podcast: Jeremy Bergen
CALL TO ORDER
NOTICE OF ABSENCE
2022-556
Brian Burick
Byron Zbirun
BE IT RESOLVED THAT Notice of Absence submitted by Council Members Councilor Blosha, Brad Kushniryk and Councillor Neely regarding the Regular Meeting of Council held this 29th day of December, 2022 shall be accepted as received.
CARRIED
ADOPT AGENDA
2022-557
RJ McGregor
Brian Burick
BE IT RESOLVED THAT the Agenda for the Regular Meeting of Council held this 29th day of December, 2022 shall be adopted as presented.
CARRIED
ADOPT MINUTES
2022-558
Byron Zbirun
RJ McGregor
BE IT RESOLVED THAT the minutes of the Special Meeting held on November 28, 2022 and the Regular Council Meeting held December 13, 2022 be adopted as presented:
CARRIED
Don Bobick Report at 9PM
GENERAL BUSINESS
Updates to Emergency Plan
2022-559
Brian Burick
RJ McGregor
WHEREAS updates to the Swan Valley West Emergency Plan have been completed by the Emergency Co-ordinator, Stan Anderson;
THEREFORE BE IT RESOLVED that the updates shall be accepted as presented.
CARRIED
PW Road Sign Required
2022-560
Byron Zbirun
Brian Burick
BE IT RESOLVED that the list of Road Signs be approved for ordering to replace lost and/or damaged signs.
CARRIED
Safety Committee – approve list of items for order
2022-561
Brian Burick
RJ McGregor
Be it resolved that we approve the quote from Valley Door Systems in the amount of $4,047.55 to install a second man door at the Swan River shop.
CARRIED
Mountain Dweller Media – renew contract
2022-562
Byron Zbirun
RJ McGregor
Be it resolved that we renew the contract with Mountain Dweller Media for the 2023.
CARRIED
Cook Bros Contract Extension
2022-563
Brian Burick
RJ McGregor
Be it resolved that we extend the gravel crushing contract with Cook Bros for the 2023 season.
CARRIED
Benito Water Plant
2022-564
Byron Zbirun
Brian Burick
Be it resolved that council approve the purchase and installation of a time clock at the Benito Water Plant to record water safety data.
CARRIED
FINANCIAL ITEMS
General Cheques #18469 to #18517 for a total of $111,319.44
2022-565
Brian Burick
Byron Zbirun
BE IT RESOLVED THAT Council of the Municipality of Swan Valley West hereby approves the following payments:
General Cheques: # 18469 to #18517 in the amount of $111,319.44.
CARRIED
Payroll Cheques – 4417 to 4428
2022-566
Byron Zbirun
RJ McGregor
BE IT RESOLVED THAT Council of the Municipality of Swan Valley West hereby approves the following payments:
Payroll Payments #4417 to #4428 in the amount of $18,811.54.
CARRIED
Indemnities Cheque #18469 to #18475 for a total of $11,514.27
2022-567
RJ McGregor
Brian Burick
BE IT RESOLVED THAT Council of the Municipality of Swan Valley West hereby approves the following payments:
Indemnities for November #18469 to #18477 in the amount of $11,514.27
CARRIED
Debenture Payments
2022-568
Byron Zbirun
RJ McGregor
Be it resolved that the annual utility debenture payment in the amount of $13,268.08 and the Burnside Bridge debenture payment in the amount of $27,742.43 be approved for payment.
CARRIED
Reserve Transfers
2022-569
Brian Burick
RJ McGregor
Be it resolved that we approve the following transfers to reserves:
LUD Machinery Replacement $3,500
LUD Paved Roads Reserve $3,500
Rural Paved Roads Reserve $5,000
Cemetery Reserve $2,000
Emergency Equipment Reserve $10,000
and be it further resolved that the machinery replacement reserve transfer not be made and the money be applied to the purchase of the fifth motor grader.
CARRIED
Grant Payments for 2022
2022-570
Brian Burick
RJ McGregor
Be it resolved that the following grant payments as provided in the 2022 budget be approved for payout:
Swan Valley Historical Museum $6,000
Alpine Cemetery $500
Big Woody Community Centre $1000
Fairdale Cemetery $500
Kenville Hall $1000
Lavendar Good Neighbour Centre $1000
Swan Valley Food Bank $500
CARRIED
Gas Tax Reserve Usage
2022-571
Byron Zbirun
Brian Burick
Whereas the 2022 Budget provided for a substantial draw down of Gas Tax reserve funds to pay for the Thunder West Fire Department;
and whereas the money would have otherwise been used to upgrade roads through capital projects;
and whereas a small portion of the 2022 budgeted amount was used to upgrade bridges;
therefore be it resolved that we approved the transfer of $1,175,000 from the gas tax reserve fund to the general account for payment of fire hall, fire equipment and bridge upgrades.
CARRIED
Rural Water Agreement – Draft for your Review
Benito Lagoon Licence – Draft for Review
Community Well
GPS Equipment for Graders
Fire Discussion
CORRESPONDENCE
2023 Trade Show in Winnipeg February 27 & 28, 2023
Manitoba Metis Federation
Town of Swan River – Economic Development Strategy
MMSM Recyling funding
UNFINISHED BUSINESS
Conditional Use – Desc NE 22-36-27W
2022-572
Brian Burick
Byron Zbirun
WHEREAS the Council for the Municipality of Swan Valley West has received an application for a Conditional Use Order on the property known as part of NE ¼ Section 22-36-27W specifically to allow for the establishments related to harvesting of natural resources such as forestry within the “Ag” Zone as allowed under Table 4-1 “AG- Agriculture General Zone”, Use and Bulk Table of the RM of Swan River Zoning By-Law No. 2383-04 and;
WHEREAS Notice of the Public Hearing was posted and delivered to adjacent landowners in accordance with Part 6 of the Planning Act and the municipality has not received any objections with respect to said application;
THEREFORE BE IT RESOLVED that Council of the Municipality of Swan Valley West does hereby approve the aforementioned Conditional Use as per the Application dated November 1, 2022 and shall issue Conditional Use Order No. 2021-03 and;
BE IT FURTHER RESOLVED that the Reeve or Deputy Reeve shall be authorized to sign said Order on behalf of the Municipality
CARRIED
COMMITTEE REPORTS/ COMMUNICATIONS
2022-573
BE IT RESOLVED THAT we do hereby accept the following verbal reports regarding
Council Committees and Communications:
• Byron Zbirun
• Brad Kushniryk
• Raymond McGregor
• Carrie Blosha
• Terry Neely
• Brian Burick
• Bill Gade, Reeve
IN CAMERA
In Camera
1. HR Matters
2022-574
Brian Burick
RJ McGregor
BE IT RESOLVED THAT pursuant to Section 152(3) of The Municipal Act, Council shall meet as a committee of the whole to close the meeting and continue discussions in- camera regarding:
• Personnel matters;
• Negotiations/Preliminary Discussions;
CARRIED
Adjourn In Camera
2022-575
Brian Burick
RJ McGregor
BE IT RESOLVED THAT pursuant to Section 152(4) of The Municipal Act, this meeting shall be re-opened to the public.
CARRIED
Resolutions arising from In Camera Discussions
Union Grievance Responses
2022-576
Byron Zbirun
Brian Burick
Be it resolved that the CAO be authorized to respond to the two union grievances discussed and that the response shall be as council indicated in camera.
CARRIED
Gravel Crushing
2022-577
Brian Burick
RJ McGregor
Be it resolved that we approve the crushing of 8,000 yards at the Big Woody pit and 15,000 yards at the Graham Pit.
CARRIED
Building Security
2022-578
Byron Zbirun
RJ McGregor
Be it resolved that we change the locks on municipal shops and provide keys to appropriate employees.
CARRIED
Finance Officer
2022-579
Brian Burick
Byron Zbirun
Be it resolved that we hire Lisa Boyko as finance officer with the understanding the job will be part time to start and become full time as mutually agreed. The probation period shall be six months full time equivalent employment.
CARRIED
ADJOURNMENT
2022-580
Byron Zbirun
RJ McGregor
BE IT RESOLVED THAT this meeting shall now adjourn at 11p.m.
BE IT FURTHER RESOLVED THAT the next meeting is Tuesday, January 10, 2023 at 7:00 p.m.
CARRIED