Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, December 21st, 2022 at the Rural Municipality of Mountain Council Chambers in Birch River, MB.
Members Present:
Reeve: Keith Behrmann
Councillors: Wilmer Malcolm, Stephen Nadolney, Nestor Rizok, Jarrett Mosiondz, and Brad Wyatt
Councillor Pedersen was absent with notice.
CAO Paige Wozny was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:00 a.m. by Reeve Keith Behrmann, quorum being present.
2. Adoption of Agenda
Resolution No: 2022/380
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Agenda for the December 21st, 2022 Regular Meeting of Council be adopted as presented.
For: 5 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2022/381
Moved By: Jarrett Mosiondz
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held December 7th, 2022 be adopted as amended, all requirements having been complied with.
For: 5 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Compensation By-Law – Second Reading
Resolution No: 2022/382
Moved By: Jarrett Mosiondz
Seconded By: Nestor Rizok
BE IT RESOLVED THAT By-Law No. 03/2022, being a By-Law to provide for the compensation of Council members within the Rural Municipality of Mountain, be given second reading.
For: 5 Against:
CARRIED UNANIMOUSLY
4.2 Compensation By-Law – Third/Final Reading
Resolution No: 2022/383
Moved By: Jarrett Mosiondz
Seconded By: Nestor Rizok
BE IT RESOLVED THAT By-Law No. 03/2022, being a By-Law to provide for the compensation of Council members within the Rural Municipality of Mountain, be given third and final reading.
Keith Behrmann – yes
Wilmer Malcolm – absent
Jarrett Mosiondz – yes
Stephen Nadolney – yes
Arnie Pedersen – absent
Nestor Rizok – yes
Brad Wyatt – yes
CARRIED UNANIMOUSLY
Councillor Malcolm joined the meeting.
4.3 Municipal Tendering & Procurement Policy
Resolution No: 2022/384
Moved By: Brad Wyatt
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend the Municipal Tendering and Procurement Policy policy as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
4.4 Inventory Policy
Resolution No: 2022/385
Moved By: Jarrett Mosiondz
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Inventory Policy as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
4.5 Fuel Inventory
Resolution No: 2022/386
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby expense the gas inventory difference split evenly to Fire Department and Public Works;
AND FURTHER BE IT RESOLVED THAT Council authorize the expenditure to purchase a new pump meter for the gas inventory.
For: 6 Against:
CARRIED UNANIMOUSLY
4.6 Employee Handbook: Snow Days
Resolution No: 2022/387
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend the Employee Handbook to include ‘Snow Day’ policy as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
4.7 Snowplow Account Policy
4.7.1 Accumulation of Snow – Public/Private Property
4.8 Land Sale Policy Amendment
Resolution No: 2022/388
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the amended Land Sale Policy as per Schedule ‘A’ attached hereto.
AND THAT any policies inconsistent herewith be hereby repealed.
For: 6 Against:
CARRIED UNANIMOUSLY
5. Financial
5.1 Financial Statements: Review
5.2 Interim Operating Budget
Resolution No: 2022/389
Moved By: Stephen Nadolney
Seconded By: Jarrett Mosiondz
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby adopt the following 2023 Interim Operating Budget as per Section 163 of the Municipal Act to allow for expenditures:
GENERAL OPERATING $580,000.00
General Government $250,000.00
Protective $40,000.000
Transportation $150,000.00
Environmental Health $40,000.00
Public Health & Welfare $20,000.00
Economic Development $20,000.00
Recreation & Culture $10,000.00
Fiscal $50,000.00
BIRCH RIVER UTILITY OPERATING $50,000.00
MAFEKING UTILITY OPERATING $30,000.00
For: 6 Against:
CARRIED UNANIMOUSLY
5.3 Pine River Skating Shack Heater
Resolution No: 2022/390
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase and installation of a secondary heater at the Pine River Skating Shack to a maximum of $500.00.
For: 6 Against:
CARRIED UNANIMOUSLY
5.4 Memberships
Resolution No: 2022/391
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2023 memberships as follows:
Manitoba Municipal Administrators Association (CAO & Finance Officer)
Federation of Canadian Municipalities
Canadian and Manitoba Association of Fire Chiefs
Manitoba Association of Municipal Emergency Coordinators
Swan Valley Chamber of Commerce
Northern Woods and Waterways
For: 6 Against:
CARRIED UNANIMOUSLY
5.5 Fire Department Appreciation Suppers
Resolution No: 2022/392
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve payment overages for the 2022 Mountain North/South Fire Department Appreciation Suppers.
For: 6 Against:
CARRIED UNANIMOUSLY
5.6 2022 Beaver Program: Review
5.7 Accounts Payable
Resolution No: 2022/393
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Cheque Nos 20221413 to 20221496 be approved for payment in the amount of $65,311.39 including Direct Deposit Payroll in the Amount of $14,026.57 as attached hereto as Schedule ‘A’;
AND FURTHER IT BE RESOLVED THAT the direct payment for Receiver General for December 2022 be hereby approved.
For: 6 Against:
CARRIED UNANIMOUSLY
6. Personnel
6.1 In Camera
Resolution No: 2022/394
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 6 Against:
CARRIED UNANIMOUSLY
6.2 Complaint: Review and Discussion
6.3 2022 DFA Flood Claim – Ineligible Sites: Expense to Road Maintenance Reserve
6.4 Out of In Camera
Resolution No: 2022/395
Moved By: Nestor Rizok
Seconded By: Jarrett Mosiondz
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the Regular Meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 6 Against:
CARRIED UNANIMOUSLY
6.5 2022 DFA Flood Claim
Resolution No: 2022/396
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
WHEREAS there are several flood sites from the spring flood that do not have the required pre-site repair photos available, making these sites ineligible for DFA funding;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request the Manitoba Director of Recovery and Mitigation to deem sites from the 2022 Spring Flood that do not have photo evidence as eligible for the 2022 DFA program.
For: 6 Against:
CARRIED UNANIMOUSLY
6.6 Operating Reserve Transfers
Resolution No: 2022/397
Moved By: Jarrett Mosiondz
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the following year end reserve transfers:
Birch River Utility Reserve
$6,548.88
To Road Mainenance Reserve $30,000.00
General Reserve $120,000.00
From Road Maintenance Reserve $225,000.00For: 6 Against:
CARRIED UNANIMOUSLY
7. Service Contract Renewals
7.1 Animal Control: Advertise Position
7.2 Building Inspector
Resolution No: 2022/398
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the contract with Ron Lewicki for Building Inspection Services as per Schedule ‘A’ attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 5 Against: 1
CARRIED
7.3 Emergency Coordinator
Resolution No: 2022/399
Moved By: Wilmer Malcolm
Seconded By: Jarrett Mosiondz
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the contract with Stephen Nadolney for Municipal Emergency Coordinator as per Schedule ‘A’ attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
7.4 Weed Inspector: Investigate Options
8. WARD REPORTS & Work Orders
Resolution No: 2022/400
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve Work Orders #79/2022 to #81/2022 attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
9. Delegations/Petitions
9.1 10:30 a.m. Bridge Inspection Reports: Pier Solutions
10. Meeting Attendance and Reports
11. General Business
11.1 Property Cleanup Order: Padley
TABLED
11.2 Mafeking LUD Appointment
Resolution No: 2022/401
Moved By: Brad Wyatt
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby appoint Shannon Greeley and Trina Greeley to the LUD of Mafeking committee for the term ending October 28th, 2026.
For: 6 Against:
CARRIED UNANIMOUSLY
11.3 Application for Subdivision: N 2-40-26W
Resolution No: 2022/402
Moved By: Jarrett Mosiondz
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve Subdivision No. 4617-22-7723 in the N of 2-40-26 WPM [Johnson];
With the following conditions:
In accordance with the Rural Municipality of Mountain Zoning By-Law, a variance be applied for the subdivision greater than 10 acres;
Overdue taxes, if any, are required to be paid as a condition of final approval;
For: 6 Against:
CARRIED UNANIMOUSLY
11.4 Access Complaint – Road 116W: Request Pictures
11.5 Rural Civic Addressing: Investigate Benefits
12. Communications
12.1 Community Resource Council
Resolution No: 2022/403
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby appoint Keith Behrmann to the Swan River & District Community Resource Council for the 2023 year.
For: 6 Against:
CARRIED UNANIMOUSLY
12.2 LUD of Pine River Minutes
13. Adjournment
Resolution No: 2022/404
Moved By: Jarrett Mosiondz
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on January 11th, 2023.
Meeting adjourned at 3:00 p.m.
For: 6 Against:
CARRIED UNANIMOUSLY