Town of Swan River Minutes – April 26, 2022

The Council of the Town of Swan River met on Tuesday, April 26, 2022 at 7:00 pm in the Town Council Chambers with Mayor Jacobson presiding along with Deputy Mayor Wintoniw and Councillors Moriaux, Delaurier, Friesen, Bobick, and Whyte.

Also Present:
CFO T. Gnida, Fire Chief D. Fedorchuk, Dir. of Works D. Harvey, Dir. of Recreation B. Fedorchuk

Public Hearing Attendees:

Delegation Attendees:

Media: Jeremy Bergen, Star and Times

1. Call meeting to order

Mayor Jacobson called the meeting to order at 7:00 pm.

2. Adoption of the Agenda

Resolution No: 2022-0192
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the agenda for the April 26, 2022 regular meeting of Council be adopted.
Carried

3. Confirmation of the minutes

Resolution No: 2022-0193
Moved By: Johnny Wintoniw
Seconded By: Don Bobick
RESOLVED the minutes of the April 5th, 2022 regular council meeting be approved.
Carried

4. Reception of Delegations and Hearings

4.1 Open public hearing for By-Law 19/2022

Resolution No: 2022-0194
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that Council open the Public Hearing for By-Law 19/2022 being a Being a By-law to provide for the expenditure and borrowing of funds for the replacement of Pumper 1 with all required equipment.
Carried

4.2 Close public hearing for By-Law 19/2022

Resolution No: 2022-0195
Moved By: Jason Delaurier
Seconded By: David Moriaux
Mayor Jacobson closed the Public Hearing for By-Law 19/2022 at 7:06 pm.
Carried

4.3 Open public hearing for 2022 Financial Plan

Resolution No: 2022-0196
Moved By: Johnny Wintoniw
Seconded By: Don Bobick
RESOLVED that Council open the 2022 Financial Plan Public Hearing.
Carried

4.4 Close public hearing for 2022 Financial Plan

Resolution No: 2022-0197
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
Mayor Jacobson closed the Public Hearing for the 2022 Financial Plan at 7:51 pm.
Carried

5. Communications

5.1 Email from Assistant Deputy Minister Crime Prevention Branch

Resolution No: 2022-0198
Moved By: Don Bobick
Seconded By: David Moriaux
RESOLVED that the email from the Assistant Deputy Minister Crime Prevention Branch dated April 4, 2022 concerning National Police Federation Collective Agreement Frequently Asked Questions be received.
Carried

5.2 Candy Keillor – Operation Smile

Resolution No: 2022-0199
Moved By: Jason Delaurier
Seconded By: Phylis Friesen
RESOLVED that the email from the Candy Keillor of Operation Smile dated April 5, 2022 concerning proclaiming June 19th, 2022 as the Longest Day of SMILES® be received.
Carried

5.3 RCMP letter re pay raise

Resolution No: 2022-0200
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the letter from Royal Canadian Mounted Police dated April 14, 2022 regarding RCMP Regular Member In-Year Pay Raise Amount for the 2021-22 Q4 MPSA Invoice be received.
Carried

5.4 Request for Letter of Support from CMHA – Crystal Duchesne

Resolution No: 2022-0201
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that the Town of Swan River provide a letter of support to the the Swan Valley Crisis Centre for their Women’s Resource Centre and combined shelter/transitional housing.
Carried

5.5 Letter from the Minister of Environment Climate and Parks and the Minister of Natural Resources

Resolution No: 2022-0202
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the letter from the Minister of Environment Climate and Parks and the Minister of Natural Resources emailed April 20, 2022 be received.
Carried

5.6 Building permit applications

Resolution No: 2022-0203
Moved By: Don Bobick
Seconded By: Phylis Friesen
RESOLVED that Building Permits 9/22 and 10/22 with a total estimated value of $5,250.00 be received.
Carried

6. Reports of Committees

6.1 Director of Public Works Report

Resolution No: 2022-0204
Moved By: Johnny Wintoniw
Seconded By: Don Bobick
RESOLVED the Director of Public Works report be received.
Carried

6.2 Handivan Report for March

Resolution No: 2022-0205
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the March 2022 Swan River Handi-Transit Van Report be received.
Carried

6.3 Council and CAO Reports

7. New Business

7.1 Hall Rental Grant – C.O.P.P.

Resolution No: 2022-0206
Moved By: Duane Whyte
Seconded By: Jason Delaurier
RESOLVED the grant request to the Swan Valley Citizens on Patrol Program for covering rental fees at Veterans Community Hall – Legion Room be approved.
Carried

7.2 Accept SV Planning District 2022 budget

Resolution No: 2022-0207
Moved By: Jason Delaurier
Seconded By: Johnny Wintoniw
RESOLVED that the Swan Valley Planning District 2022 Budget be accepted.
Carried

7.3 RISE Board

Moved By: Jason Delaurier
Seconded By: Duane Whyte
WHEREAS the Municipalities of the Swan Valley have for many years attempted to join together to form a board to focus on further developing the economy of the region, with these efforts taking the form of Swan Valley Economic Development Corportation (Enterprise Center) and more recently the Swan Valley Regional Initiative for a Stronger Economy (RISE);
AND WHEREAS many feel outcomes from these efforts could best be described as poor to moderately successful and Swan Valley RISE currently finds itself at a crossroads in terms of long term funding, staffing and local municipal support;
THEREFORE BE IT RESOLVED that the Town of Swan River supports a committee of Swan Valley residents be struck to review and report back to the four municipal councils of the Swan Valley by November 15, 2022 on the future of municipally involved, cooperative based economic development.
FURTHER BE IT RESOLVED that this economic development review committee operate according to the Terms of Reference attached hereto as Schedule “A”.
Tabled

7.4 PTH 10 and PTH 83 Intersection – Town Survey Results

Resolution No: 2022-0208
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that the results of the town survery regarding proposed improvements to the PTH 10 and PTH 83 intersection be received.
Carried

7.5 Lions Club – Ukrainian Support Supper

Resolution No: 2022-0209
Moved By: Duane Whyte
Seconded By: Phylis Friesen
WHEREAS the Bowsman Lions Club has rented the Veterans Community Hall on April 30th, 2022 for the purpose of hosting a supper to support Ukraine;
THEREFORE BE IT RESOLVED that the rental fees for this supper be covered by a grant from the Town of Swan River.
Carried

8. Unfinished Business

8.1 Ukraine Resolution

Resolution No: 2022-0210
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
WHEREAS on February 23, 2022, Russian forces launched an unprovoked invasion of Ukraine in violation of international law, creating a crisis on a global scale the likes of which have not been seen since World War II;
AND WHEREAS the ongoing assault on Ukraine has forced hundreds of thousands of civilians to flee their homeland to seek refuge in other nations;
NOW THEREFORE, we the Council of the Town of Swan River do hereby proclaim that we stand in solidarity with our Ukrainian friends and neighbours, offer our support in whatever way we can, hold the casualties of this violence close to our hearts, and recognize the sacrifices that are being made in the name of freedom and democracy in Ukraine.
Slava Ukraini/Glory be to Ukraine
Carried

9. Accounts

9.1 To approve accounts

Resolution No: 2022-0211
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED THAT the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 28773 to No. 28848 totaling $179,435.95 as listed on Schedule A.
2. Payroll Account Cheques No. 5075 to No. 5082 totaling $88,862.22 as listed on Schedule B.
3. Direct Deposits totaling $775.00 as listed on Schedule C.
4. Direct Deposits totaling $52,108.06 as listed on Schedule D.
Carried

9.2 To adopt the March 2022 financial statements

Resolution No: 2022-0212
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the Financial Statements for the Three Months Ending March 31st, 2022 be adopted as received.
Carried

9.3 To approve payment of the 2022 Swan Valley Planning District levy

Resolution No: 2022-0213
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED that the Swan Valley Planning District 2022 levy of $7,532.93 be approved for payment once the 2021 audited financial statements have been received.
Carried

9.4 To add unpaid accounts receivable to taxes

Resolution No: 2022-0214
Moved By: Johnny Wintoniw
Seconded By: Don Bobick
WHEREAS the Town of Swan River used municipal equipment, materials and labour to carry out private works on private property under The Municipal Act clause 250(2)(e), and set the fees and charges for the works under clause 252(1)(a) of The Act;
AND WHEREAS sufficient time has been allowed for payment of such outstanding amounts as listed on the attached Schedule “A” totaling $2,937.02;
THEREFORE BE IT RESOLVED THAT each of the unpaid amounts listed on Schedule “A” be added to the corresponding property tax roll and collected in that manner under subsection 252(2) of The Act;
BE IT FURTHER RESOLVED THAT notice be sent to each property owner detailing the amounts being added to the taxes and advising that interest will accrue on said amounts in the same manner as for unpaid property taxes effective May 1st, 2022.
Carried

9.5 To add unpaid utility accounts to taxes

Resolution No: 2022-0215
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED THAT the following unpaid utility accounts be added to the corresponding property tax rolls and notice be sent to each property owner detailing the amount being added to the taxes and advising that interest will accrue on said amount in the same manner as for unpaid property taxes effective May 1st, 2022:
Utility Account Amount Tax Roll Number
11130000.03 $527.75 0207600.000
11490010.04 $800.81 0022500.000
22160000.00 $8,023.37 0026000.000
30890050.05 $702.37 0052100.000
32830034.01 $993.89 0099700.000
34810050.03 $2,748.45 0227300.000
Total $13,796.64
Carried

9.6 To approve payment of the 2022-23 Swan Lake Watershed District levy

Resolution No: 2022-0216
Moved By: Duane Whyte
Seconded By: David Moriaux
RESOLVED that the Swan Lake Watershed District 2022-23 Annual Levy for the fiscal year ending March 31, 2023 in the amount of $13,698.22 be approved for payment.
Carried

9.7 To adopt the 2022 Financial Plan

Resolution No: 2022-0217
Moved By: Phylis Friesen
Seconded By: David Moriaux
WHEREAS Section 162(1) of the Municipal Act requires that every Council must adopt a financial flan for each fiscal year in the form approved by the Minister and consisting of:
(a) an operating budget
(b) a capital budget
(c) an estimate of operating revenue and expenditures for the following fiscal year, and
(d) a five-year capital expenditure program;
AND WHEREAS Section 162(2) of the Municipal Act requires that, before adopting the financial plan, the Council must give public notice, and hold a hearing, in respect of the plan;
AND WHEREAS a public hearing has been held;
THEREFORE BE IT RESOLVED that the Financial Plan for 2022 Fiscal Year consisting of:
(a) an operating budget
(b) a capital budget
(c) an estimate of operating revenue and expenditures for the following fiscal year; and
(d) a five-year capital expenditure program
BE HEREBY APPROVED.
Carried

9.8 To add unpaid building permit to tax
Resolution No: 2022-0218
Moved By: Johnny Wintoniw
Seconded By: Don Bobick
WHEREAS a building was constructed in the Town of Swan River but no building permit was obtained therefor;
AND WHEREAS a letter has been sent providing the notification required by the Town of Swan River’s Building By-Law 2/2021 that a total of $702.40 will be added to the current year’s municipal taxes;
THEREFORE BE IT RESOLVED that $702.40 be added to property tax roll number 0000630.000 in accordance with section 4.2.6.3 of the Town of Swan River’s Building By-Law 2/2021 and subclause 236(1)(b)(iii) of The Municipal Act.
Carried

10. By-Laws

10.1 Second Reading – By-Law 12/2022 – Procedure Bylaw Amendment

Resolution No: 2022-0219
Moved By: David Moriaux
Seconded By: Don Bobick
RESOLVED that By-Law 12/2022, being a by-law to amend the Procedures Bylaw, be read a second time.
Carried

10.2 Second Reading of By-Law 17/2022 to establish a crime prevention reserve

Resolution No: 2022-0220
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that By-Law 17/2022, being a By-Law to Establish a Crime Prevention Reserve Fund, be read a second time.
Carried

10.3 First reading of By-Law 18/2022 setting the rate of taxes for 2022

Resolution No: 2022-0221
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that By-Law 18/2022, being a By-law of The Town of Swan River setting the rate of taxes for 2022, be read a first time.
Carried

10.3.1 Third Reading – By-Law 12/2022 – Procedure Bylaw Amendment

Resolution No: 2022-0222
Moved By: David Moriaux
Seconded By: Phylis Friesen
RESOLVED that By-Law 12/2022, being a by-law to amend the Procedures Bylaw, be read a third time and passed.
Don Bobick – yes
Jason Delaurier – yes
Phylis Friesen – yes
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw – yes
Carried Unanimously

10.4 First reading of By-Law 19/2022 Pumper 1 Replacement

Moved By: Phylis Friesen
Seconded By: David Moriaux
RESOLVED that By-Law 19/2022, being a By-Law to provide for the expenditure and borrowing of funds for the replacement of Pumper 1 with all required equipment, be read a first time.
Tabled

10.5 Third reading of By-Law 17/2022 to establish a crime prevention reserve

Resolution No: 2022-0223
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
RESOLVED that By-Law 17/2022, being a By-Law to Establish a Crime Prevention Reserve Fund, be read a third time and passed.
Don Bobick- yes
Jason Delaurier – yes
Phylis Friesen – yes
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw – yes
Carried Unanimously

11. Notice of Motion

12. In Camera

Resolution No: 2022-0224
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Handi Transit Van
Building permit added to taxes
Personnel matters
Carried

13. Out of Camera

Resolution No: 2022-0225
Moved By: Phylis Friesen
Seconded By: David Moriaux
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried

14. Items Arising out of Camera

15. Adjournment

Resolution No: 2022-0226
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that this regular meeting of Council now adjourn at 10:02 pm.
Carried