The Council of the Town of Swan River met on Tuesday, May 25th, 2021 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding along with Councillors Delaurier, Moriaux, Wintoniw and Whyte in person.
Also Present: CAO D. Poole, CFO T. Gnida, Fire Chief D. Fedorchuk, Dir. of Works D. Harvey
Public Hearing Attendees:
Delegation Attendees:
Media: Jeremy Bergen, Star and Times
1 Call meeting to order
Mayor Jacobson called the meeting to order at 7:30pm
2 Adoption of the Agenda
Resolution No: 2021-890
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the agenda for the May 18th, 2021 regular meeting of Council be adopted.
CARRIED
3 Confirmation of the minutes
Resolution No: 2021-891
Moved By: Jason Delaurier
Seconded By: Johnny Wintoniw
RESOLVED the minutes of the May 4th, 2021 regular council meeting be approved.
CARRIED
4 Reception of Delegations and Hearings
4.1 Delegation – Corinna Medwid
5 Reception of Petitions
6 Communications
6.1 Water Treatment Plant PLC Tender Results
6.2 RCMP Jan-Mar quarter invoice package
Resolution No: 2021-892
Moved By: Duane Whyte
Seconded By: Jason Delaurier
RESOLVED that the RCMP January to March 2021 invoice package dated May 14, 2021 be received.
CARRIED
7 Reports of Committees
7.1 Director of Public Works Report
Resolution No: 2021-893
Moved By: David Moriaux
Seconded By: Duane Whyte
RESOLVED the Director of Public Works report be received.
CARRIED
7.2 Other Reports
7.2.1 Handivan Report for April 2021
Resolution No: 2021-894
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that the April 2021 Swan River Handi-Transit Van Report be received.
CARRIED
7.2.2 Protective Service Report- April
Resolution No: 2021-895
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED the protective service report for the month of April 2021 be received.
CARRIED
7.3 Council and CAO Reports
8 New Business
8.1 Appointment of Senior Elections Official
Resolution No: 2021-896
Moved By: Duane Whyte
Seconded By: Jason Delaurier
WHEREAS Section 10(1) of the Municipal Councils and School Boards Elections Act requires each municipality to appoint a senior election official (SEO) who will be responsible to manage and conduct all aspects of municipal elections;
AND WHEREAS the municipality is required to establish the rate of remuneration for the SEO;
NOW THEREFORE BE IT RESOLVED that Maxine Zamzow is hereby appointed to the position of SEO for the Town of Swan River;
NOW FURTHERMORE BE IT RESOLVED that Maxine Zamzow will be paid the following rates of remuneration to perform the duties of the SEO as set out in The Municipal Councils and School Boards Election Act:
$1,500.00 per year in the year of a regular election, payable in one instalment, after the election is completed;
$500.00 per by-election, payable in one instalment after the by-election is completed;
$250.00 per year in a year when there is neither a regular election nor by election, payable in one instalment on the first day of November,
Council shall reimburse the SEO at the rate of $0.50 cents per kilometre for each kilometre actually travelled in the performance of the duties of the SEO. The SEO is required to record and present a travel expense sheet to Council for their review and approval prior to payment being issued for mileage expenses.
CARRIED
8.2 By-Election – Request
Resolution No: 2021-897
Moved By: David Moriaux Seconded By: Jason Delaurier
RESOLVED the Town of Swan River council request to the Senior Elections Official to hold a by-election within the Town of Swan River for the seat of councillor.
CARRIED
8.3 Boiler Replacement and Access Door
Resolution No: 2021-898
Moved By: Jason Delaurier Seconded By: Phylis Friesen RESOLVED that Suer and Pollon Mechanical be awarded the boiler replacement and access door project at the Swan Valley Aquatic Centre.
CARRIED
8.4 Provincial Work Crew Program
Resolution No: 2021-899
Moved By: Johnny Wintoniw Seconded By: Phylis Friesen
RESOLVED that the Town of Swan River continue to act as the Service Provider for the Work Crew Program from 2021 through 2022 fiscal years.
CARRIED
9 Unfinished Business
10 Accounts
10.1 To approve accounts
Resolution No: 2021-900
Moved By: David Moriaux
Seconded By: Phylis Friesen
RESOLVED THAT the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 27539 to No. 27594 totaling $98,688.56 as listed on Schedule A.
(Cheque No. 27571 voided due to incorrect amount.)
2. Payroll Account Cheques No. 4855 to No.4860 and Direct Deposit totaling $89,073.81 as listed on Schedule B.
3. Direct Deposit in the amount of $397.23 as per Schedule C.
4. Direct Deposits totaling $15,230.99 as listed on Schedule D.
CARRIED
10.2 To adopt the April 2021 financial statements
Resolution No: 2021-901
Moved By: Johnny Wintoniw Seconded By: Jason Delaurier RESOLVED that the Financial Statements for the Four Months Ending April 30th, 2021 be adopted as received.
CARRIED
10.3 To approve assessment alterations
Resolution No: 2021-902
Moved By: David Moriaux Seconded By: Johnny Wintoniw WHEREAS Section 326 of The Municipal Act provides that a municipality may impose supplementary taxes upon receipt of assessment alterations from Manitoba Assessment Services;
THEREFORE BE IT RESOLVED that the assessment alterations made by Manitoba Assessment Services on May 6, 2021 be made to the 2021 Business Tax Roll with the resulting increase being $152.95.
CARRIED
10.4 To add unpaid accounts to taxes
Resolution No: 2021-903
Moved By: Duane Whyte Seconded
By: Johnny Wintoniw
WHEREAS the Town of Swan River used municipal equipment, materials and labour to carry out private works on private property under The Municipal Act clause 250(2)(e), and set the fees and charges for the works under clause 252(1)(a) of The Act;
AND WHEREAS sufficient time has been allowed for payment of such outstanding amounts as listed on the attached Schedule “A” totaling $2,637.42;
THEREFORE BE IT RESOLVED THAT each of the unpaid amounts listed on Schedule “A” be added to the corresponding property tax roll and collected in that manner under subsection 252(2) of The Act:
BE IT FURTHER RESOLVED THAT notice be sent to the property owner detailing the amounts being added to the taxes and advising that interest will accrue on said amounts in the same manner as for unpaid property taxes effective June 1st, 2021.
CARRIED
10.5 Approve payment of RCMP January to March quarter invoice
Resolution No: 2021-904
Moved By: Duane Whyte Seconded By: Jason Delaurier
RESOLVED that the invoice received from RCMP for January to March municipal policing for the amount of $272,273,00 be approved for payment.
CARRIED
11 By-Laws
11.1 Second reading – By-Law 7/2021 – To establish a Landfill Capital and Closure Reserve Fund
Resolution No: 2021-905
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that By-Law 7/2021, being a by-law of the Town of Swan River to establish a Landfill Capital and Closure Reserve Fund, be read a second time.
CARRIED
11.2 Second Reading – By-Law 4/2021 – By-Law enforcement By-Law
Resolution No: 2021-906
Moved By: Duane Whyte Seconded
By: David Moriaux
RESOLVED that by-law 4/2021, being the by-law enforcement by-law, be read a second time
CARRIED
11.3 Third Reading of Bylaw 4/2021 – By-law enforcement by-law
Resolution No: 2021-907
Moved By: Duane Whyte
Seconded By: David Moriaux RESOLVED By-law 4/2021, being the By-Law Enforcement By-law, be read a third time and passed.
Jason Delaurier – yes
Phylis Friesen – yes
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw – yes
CARRIED UNANIMOUSLY
11.4 Second Reading – By-Law 5/2021 – Fire prevention & Emergency Services By-law
Resolution No: 2021-908
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that By-Law S/2021, being a by-law for fire prevention and emergency services, be read a second time.
CARRIED
11.5 Third Reading of Bylaw 5/2021 – Fire prevention & emergency services by-law
Resolution No: 2021-909
Moved By: Duane Whyte Seconded By: Phylis Friesen RESOLVED that By-law 5/2021, being a by-law for fire prevention and emergency services, be read a third time and passed.
Jason Delaurier – yes
Phylis Friesen – yes
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw – yes
CARRIED UNANIMOUSLY.
11.6 First Reading – By Law 8/2021 – Election Campaign Expenses and Contributions By-Election
Resolution No: 2021-910
Moved By: Phylis Friesen Seconded By: David Moriaux RESOLVED that By-Law 8/2021, being a by-law for election and campaign expenses and contributions, be read a first time.
CARRIED
12 Notice of Motion
13 In Camera
Resolution No: 2021-911
Moved By: Phylis Friesen Seconded By: Jason Delaurier
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public. Items to be discussed:
– Utility – Shared Services – Legal
CARRIED
14 Out of Camera
Resolution No: 2021-912
Moved By: Johnny Wintoniw Seconded By: Jason Delaurier RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
15 Adjournment
Resolution No: 2021-913
Moved By: Jason Delaurier Seconded By: Phylis Friesen RESOLVED that this regular meeting of Council now adjourn at 9:26 pm_,
CARRIED