Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, February 1-th, 2021 via zoom.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Steve Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 9:30 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2021/038
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Agenda for the February 10th, 2021 Regular Meeting of Council be adopted as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2021/039
Moved By: Wilmer Malcolm
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held January 27th, 2021 and the Special Meeting held February 8th, 2021 be adopted as presented, all requirements having been complied with.
For: 6 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
Councillor Nadolney joined the meeting.
4.1 Road Opening By-Law
Resolution No: 2021/040
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT By-Law No. 16/2020, being a By-Law to open a public road within the Rural Municipality of Mountain, be given second reading.
For: 7 Against:
CARRIED UNANIMOUSLY
4.2 Road Opening By-Law
Resolution No: 2021/041
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT By-Law No. 16/2020, being a By-Law to open a public road within the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – yes
Robert Hanson – yes
Wilmer Malcolm – yes
Stephen Nadolney – yes
Arnie Pedersen – yes
Nestor Rizok – yes
Brad Wyatt – yes
CARRIED UNANIMOUSLY
4.3 Cheque Cashing Policy
Resolution No: 2021/042
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Cheque Cashing policy as per Schedule ‘A’ attached hereto.
For: 7 Against:
5. Financial
5.1 Financial Statements: Review
5.2 Accounts Receivable
Resolution No: 2021/043
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the following unpaid utility accounts be added to the real proeprty tax account of each account holder:
Roll #300585.000 $190.14
For: 7 Against:
CARRIED UNANIMOUSLY
5.3 Municipal Office Carpet Cleaning
Resolution No: 2021/044
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the quotation for carpet cleaning at the Municipal Office in the amount of $565.00.
For: 7 Against:
CARRIED UNANIMOUSLY
5.4 Municipal Office Computer Upgrades
Resolution No: 2021/045
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase of 2 new computer stations for the Municipal Office along with Microsoft 365 monthly memberships for 4 email addresses;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
5.5 Building Sustainable Communities Fund: Review
5.6 Accounts Payable
Resolution No: 2021/046
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT Cheque Nos.20210108 to 20210164 be approved for payment in the amount of $196,791.86, including Council Indemnities in the amount of $5,854.95 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $5,356.11 as attached hereto as Schedule ‘A’;
AND FURTHER IT BE RESOLVED THAT the direct payment amount of $8,541.81 for Receiver General for January 2021 be hereby approved.
For: 7 Against:
CARRIED UNANIMOUSLY
6. 2021 Budget
6.1 Birch River Pool: Fund for 2021
6.2 Waste Disposal Sites: Review
6.3 Fire Department Budgets: Review
6.4 CDI Projects
6.5 Gas Tax Projects: Review
6.6 Building Inspection Reports: Councillors to review within their area
7. Personnel
7.1 Pine River Backup Operator: Tabled
8. Ward Reports & Work Orders
Resolution No: 2021/047
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #009/2021 to #010/2021 attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
9. Delegations/Petitions
9.1 10:30 a.m. Dave Forbes: Fire Department Budgets
10. Meeting Attendance and Reports
11. General Business
11.1 Birch River Water Plant Upgrades
Resolution No: 2021/048
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Proposed Change order No. 3 in the amount of $9,403.36 and Proposed Change Order No. 4 in the amount of $23,749.28 for the Birch River Water Treatment Upgrades Project;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
Councillor Malcolm left the meeting.
11.2 Access Agreement: LWN Holdings
Resolution No: 2021/049
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into an Agreement with LWN Holdings Ltd.; Terms and Conditions as attached hereto in Schedule ‘A’:
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
Councillor Malcolm joined the meeting.
11.3 Access Agreement: MB Snowman
Resolution No: 2021/050
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into an Access Agreement with Swan Valley Snowmobile Association, Terms and Conditions as attached hereto in Schedule ‘A’:
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
AND FURTHER BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the use of $7000.00 of CDI Funds towards this project in 2021.
For: 7 Against:
CARRIED UNANIMOUSLY
11.4 Request: Access Pulp River: No Drainage Works on Private Property
11.5 Request – Replace Culverts Pulp River: Investigate in Spring
11.6 Noxious Weed Inspector: Tabled
11.7 SV Municipal Airport Commission: Representatives
Resolution No: 2021/051
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend the committee appointments for the Swan Valley Municipal Airport Commission with the following appointments:
Councillor Brad Wyatt
Councillor Stephen Nadolney
For: 7 Against:
CARRIED UNANIMOUSLY
11.8 Mowing Services for Mafeking: Draft Contract
11.9 WSFN Fire Services Agreement: Review Expectations
12. Communications
12.1 Donation Request: Ronald McDonald House
Resolution No: 2021/052
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby authorize a donation towards the Ronald McDonald House Charities in the amount of $500.00.
For: 6 Against: 1
CARRIED UNANIMOUSLY
12.2 SVSD: Education Review
12.3 LUD of Birch River Minutes: Review Draft Budget
13. Adjournment
Resolution No: 2021/053
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on February 24th, 2021.
Meeting adjourned at 12:45 p.m.
For: 7 Against:
CARRIED UNANIMOUSLY