The Council of the Town of Swan River met on Tuesday, January 19, 2021 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding along with Councillors Delaurier, Friesen, Moriaux, Gray, and Whyte in person.
Via video conferencing: Deputy Mayor Wintoniw
Also Present:
Staff – In person: Acting CAO P. Henkelman, Dir. PW D. Poole
Via video conferencing: CFO T. Gnida, Fire Chief D. Fedorchuk
Delegations: None
Media: Jeremy Bergen, Star & Times
1. Call meeting to order
Mayor Jacobson called the meeting to order at 7:30 pm.
2. Adoption of the Agenda
Resolution No: 2020-674
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the agenda for the January 19, 2021 regular meeting of Council be adopted as received.
Carried
3. Confirmation of the minutes
Resolution No: 2020-675
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED the minutes of the January 5, 2021 regular council meeting and the January 12, 2021 Committee of the Whole meeting be approved.
Carried
4. Reception of Delegations and Hearings
5. Reception of Petitions
6. Communications
7. Reports of Committees
7.1 Director of Public Works Report
Resolution No: 2020-676
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED the Director of Public Works report be received.
Carried
7.2 Other Reports
7.3 Council and CAO Reports
7.3.1 Acting CAO report
Resolution No: 2020-677
Moved By: David Gray
Seconded By: Phylis Friesen
RESOLVED that the Acting CAO report be received.
Carried
8. New Business
8.1 To renew membership in Hudson Bay Route Association
Resolution No: 2020-678
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that the Town of Swan River renew its membership in the Hudson Bay Route Association for the year 2021 at a cost of $100.00.
Carried
8.2 Airport Commission Administration
Resolution No: 2020-679
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that notice be sent to the Swan Valley Municipal Airport Commission advising them of the Town’s decision to end provision of administration and executive services as of April 30, 2021 to allow for the tender process to commence in order to ensure competitive pricing.
Carried
8.3 RFP – Strategic plan
Resolution No: 2020-680
Moved By: David Gray
Seconded By: Jason Delaurier
RESOLVED that the draft Request for Proposal for the engagement of the services of qualified and experienced professional strategic planning firms or individuals to submit proposals to facilitate a strategic planning process that identifies our priorities and needs for the next 5 – 10 years be approved.
AND FURTHER IT BE RESOLVED that Administration distribute and advertise the proposal with a due date of February 26, 2021.
Carried
8.4 Arena closure
Resolution No: 2020-681
Moved By: David Gray
Seconded By: Phylis Friesen
RESOLVED that the Swan River Centennial Arena ice plant be turned off and ice removed if the Manitoba Junior Hockey League and Hockey Manitoba cancel their seasons due to COVID-19 restrictions.
Carried
9. Unfinished Business
10. Accounts
10.1 To approve accounts
Resolution No: 2020-682
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED THAT the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 27104 to No. 27159 as listed on Schedule A totaling $349,624.37
2. Payroll Account Cheques No. 4795 to No. 4800 as listed on Schedule B totaling $109,443.96
3. Direct Deposits as listed on Schedule C totaling $21,207.09
Carried
10.2 To adopt the preliminary December 2020 financial statements
Resolution No: 2020-683
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the Preliminary Financial Statements for the Twelve Months Ending December 31st, 2020 be adopted as received.
Carried
11. By-Laws
11.1 2nd Reading Procedures by-law 20.2020
Resolution No: 2020-684
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that By-Law No. 20.2020 being a By-Law of the Town of Swan River to regulate the proceedings and conduct of the council and the committees thereof be read a second time.
Carried
12. Notice of Motion
Notice of motion to rescind resolution SP2020-340 at the next meeting.
13. In Camera
Resolution No: 2020-685
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Staffing
Carried
14. Out of Camera
Resolution No: 2020-686
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried
15. Adjournment
Resolution No: 2020-687
Moved By: Jason Delaurier
Seconded By: David Gray
RESOLVED that this regular meeting of Council now adjourn.
Carried