Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, January 13th, 2021 via Zoom.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Steve Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 9:30 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2021/001
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT the Agenda for the January 13th, 2021 Regular Meeting of Council be adopted as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2021/002
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held December 22nd, 2020 be adopted as presented, all requirements having been complied with.
For: 6 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Annual Review of Important By-Laws: Review
Councillor Malcolm joined the meeting.
4.2 Road Maintenance By-Law
Resolution No: 2021/003
Moved By: Stephen Nadolney
Seconded By: Brad Wyatt
BE IT RESOLVED THAT By-Law No. 15/2020, being a By-Law to govern the use of Road Allowances within the Rural Municipality of Mountain, be given third and final reading;
AND THAT the Applications Under the Road Maintenance By-Law policy be adopted.
Connie Forbes – yes
Robert Hanson – yes
Wilmer Malcolm – yes
Stephen Nadolney – yes
Arnie Pedersen – yes
Nestor Rizok – yes
Brad Wyatt – yes
CARRIED UNANIMOUSLY
4.3 Ward By-Law Review: Ward to Remain the Same
4.4 Fire Department Policy Manual: Section 3: Review
5. Financial
5.1 Financial Statements: Review
5.2 Accounts Receivable
Resolution No: 2021/004
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the following unpaid accounts receivable accounts be added to the real property tax account of each account holder:
Roll #301475.000 $77.85
For: 7 Against:
CARRIED UNANIMOUSLY
5.3 Accounts Payable
Resolution No: 2021/005
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Cheque Nos.20210001 to 20210053 be approved for payment in the amount of $134,541.71, including Direct Deposit Payroll in the amount of $5,189.07 as attached hereto as Schedule ‘A’.
For: 7 Against:
CARRIED UNANIMOUSLY
6. Personnel
6.1 Backup Operators: Review Approved Operators
6.2 Employee Benefits
6.3 In Camera
Resolution No: 2021/006
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 7 Against:
CARRIED UNANIMOUSLY
6.4 Out of Camera
Resolution No: 2021/007
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 7 Against:
CARRIED UNANIMOUSLY
7. Ward Reports & Work Orders
Resolution No: 2021/008
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #01/2021 to #03/2021 attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
8. Delegations/Petitions
8.1 10:00 a.m. Garry – The Commissionaires: By-Law Enforcement
8.2 10:30 a.m. Brad Olinyk: Access to SW 32-34-23W: Reschedule
9. Meeting Attendance and Reports
9.1 MMAA Budget Webinar
Resolution No: 2021/009
Moved By: Arnie Pedersen
Seconded By: Brad Wyatt
BE IT RESOLVED THAT CAO Paige Larocque and Finance Officer Kim Paterson of the Rural Municipality of Mountain be hereby authorized to attend the MMAA Budget Webinar to be held January 29th, 2021;
AND THAT expenses be allowed for same.
For: 7 Against:
CARRIED UNANIMOUSLY
9.2 2021 G5 Meeting Schedule: In Person Host
10. General Business
10.1 Access to SW 32-34-23W: Prescriptive Easement
10.2 Ward Three: Animal Control
10.2.1 Notice of Motion: Resolution No. 200/370
Resolution No: 2021/010
Moved By: Connie Forbes
Seconded By: Nestor Rizok
WHEREAS the municipality has evidence of cattle being at large on five seperate occasions;
AND WHEREAS there has been warning given to cattle owner;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby charge R. & E. Campbell for cattle at large within the RM of Mountain, pursuant to Animal Control By-Law No. 04/19 in the amount of $800.00.
For: Against: 7
DEFEATED
10.2.2 Notice of Motion: Resolution No. 2020/422
Resolution No: 2021/011
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
WHEREAS an Animal Control Complaint was received and the owner(s) were charged under Animal Control By-Law No. 04/19;
AND WHEREAS there were no appeals made to the RM of Mountain Office;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby confirm the charges in the amount of $800.00;
AND THAT as per outstanding accounts receivable policy, that if such charges are not paid within 90 days it shall be added to the real property tax account [Roll #37700.000].
For: Against: 7
DEFEATED
10.2.3 Ward Three: Animal Control
Resolution No: 2021/012
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
WHEREAS the Municipality has evidence of cattle being at large on five seperate occasions;
AND WHEREAS there has been warning given to the cattle owner;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby charge R. & E. Campbell for cattle being at large within the RM of Mountain, pursuant to Animal Control By-Law No. 04/19 in the amount of $50.00.
For: 6 Against: 0 Abstained: 1 [Rizok]
CARRIED
10.3 2021 Tax Sale
Resolution No: 2021/013
Moved By: Brad Wyatt
Seconded By: Nestor Rizok
WHEREAS Section 365(2) of The Municipal Act states that Council may in any year designate the immediately preceding year or any earlier year as the year for which properties the taxes in respect of which are in arrears for the year must be offered for sale by auction to recover the tax arrears and costs;
BE IT RESOLVED THAT the designated year for which properties in arrears will be offered for sale by auction be 2020, and that all properties liable therefore shall be sold for any portion of arrears of taxes outstanding at December 31, 2019;
AND THAT “costs” shall be the actual costs for each parcel listed and administration fees of $50.00 as set forth in Regulation 50/97;
AND BE IT FURTHER RESOLVED THAT the 2021 tax sale be held November 4th, 2021 at 10:00 A.M. at the R.M. of Mountain Council Chambers;
AND THAT TAXervice of Swan River be authorized to conduct the 2021 Tax Sale for the Rural Municipality of Mountain.
For: 7 Against:
CARRIED UNANIMOUSLY
10.4 Land Purchase Request: Pine River
Resolution No: 2021/014
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase of Pt. NW 6-33-22W, NW 7-33-22W and SW 7-33-22W in Pine River, MB [Roll#133000.000, 133600.000 & 133800.000] from D. Caruk in the amount of the assessed value plus any additional costs associated with the sale;
AND THAT the sale be subject to terms and conditions as below:
Purchaser shall be responsible for all land transfer costs;
Sale will not be completed until the purchase price has been recieved;
For: 7 Against:
CARRIED UNANIMOUSLY
10.5 Universal Broadband Fund – Community Futures: Review
10.6 2020 Community Service Award
Resolution No: 2021/015
Moved By: Connie Forbes
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the 2020 nomination and recognize Faye Corbett for her years of dedicated community service.
For: 7 Against:
CARRIED UNANIMOUSLY
10.7 RM of Mountain Logo
Resolution No: 2021/016
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase of RM Logo and sign from Sign Here.
For: 7 Against:
CARRIED UNANIMOUSLY
10.8 SVVC Agreement
Resolution No: 2021/017
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the agreement with the Swan Valley Veterinary Clinic as per Schedule ‘A’ attached hereto;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10.9 Rental Agreement – Ray’s Contracting
Resolution No: 2021/018
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the rental agreement of Lots 23/24, Plan 1086 with Ray’s Contracting as per Schedule ‘A’ attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10.10 Ethelbert Vet District Services Agreement
Resolution No: 2021/019
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Form 1 Veterinary Services District Agreement with the Ethelbert Vet District for September 29th, 2020 and January 1st, 2021 including the corresponding levies;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
11. Communications
11.1 2021 Contract Mowing: Advertise
11.2 LUD of Mafeking Minutes: Review
11.3 Minister of Education Response: Review
11.4 Recycling History: For Review
11.5 RCMP Report: Parkland Region
12. Adjournment
Resolution No: 2021/020
Moved By: Arnie Pedersen
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on January 27th, 2021.
Meeting adjourned at 1:00 p.m.
For: 7 Against:
CARRIED UNANIMOUSLY