Received September 10, 2020
Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 28th day of July 2020 at 7:00 pm.

Present:

Reeve: William Galloway

Councillors: Carrie Blosha
Glen Foster
Bill Gade
Matt Wills
Tyler Kushniryk

ACAO/Finance Officer: James Webb

Absent with Prior Written Notice: Darryl Pierrepont

Delegations:

Additions: 13.4 Gravel Contract

1. CARRIE BLOSHA
BILL GADE
RESOLVED that verbal notice of absence has been received from Councillor, Darryl Pierrepont regarding his inability to attend the Regular Meeting of Council held on this 28th day of July, 2020, and the same shall be accepted by the members of Council for the Municipality of Swan Valley West.
Carried.

2. MATT WILLS
BILL GADE
RESOLVED that the Agenda for the Regular Meeting of Council held this 28th day of July, 2020 shall be adopted as amended. Add in camera item #13.4.
Carried.

3. CARRIE BLOSHA
TYLER KUSHNIRYK
RESOLVED that the Minutes for the Regular Meeting on July 14th, 2020 of the Council for the Municipality of Swan Valley West, shall be adopted as presented.
Carried.

4. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that Resolution #13 of January 14th, 2020 be rescinded.
Carried.

5. CARRIE BLOSHA
TYLER KUSHNIRYK
RESOLVED that the Board of Revision for the 2021 Assessment Roll shall be set for Tuesday, November 10th, 2020 at 7:00 p.m. in the Council Chambers of the Municipality of Swan Valley West, 216 Main Street West, Swan River MB. and;
RESOLVED that the Members of Council shall sit as a Board for the purpose of hearing applications for revision of 2021 assessments under Subsection 42(1) of the Municipal Assessment Act, with the Reeve to sit as the Chairman of the Board and Interim Chief Administrative Officer to sit as the Secretary of the Board, and;
BE IT FURTHER RESOLVED that the deadline to submit applications for revision of 2021 Assessments shall be set as October 26th, 2020 and;
BE IT FURTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Municipal Act.
Carried.

6. MATT WILLS
GLEN FOSTER
RESOLVED that we do hereby adjourn the Regular Meeting of Council at 7:15 pm to open the following Public Hearing:
1. Variance Application for NE ¼ of Section 5-37-29 W
BE IT FURTHER RESOLVED that we shall reconvene the Regular Meeting of Council immediately following the adjournment of said Public Hearings.
Carried.

7. MATT WILLS
BILL GADE
RESOLVED that the Regular Meeting of the Council for the Municipality of Swan Valley West shall now re-open at 7:24 p.m. to proceed with the regular business of council.
Carried.

8. GLEN FOSTER
BILL GADE
WHEREAS Section 365 (1) of the Municipal Act mandates a yearly auction of tax sale properties, and;
WHEREAS on January 14, 2020 the Council for the Municipality of Swan Valley West had declared, in accordance with Subsection 365 (2) of the Municipal Act, the year 2019 as the designated year, and required all taxes in arrears for the year 2018 and prior, including any and all interest, to be sold at the Tax Sale Auction to be held on October 20th, 2020 at 10:00 a.m. in the Council Chambers at 216 main Street West, Swan River, Manitoba; and;
WHEREAS the Province of Manitoba, under the Emergency Measures Act – Order re Temporary Suspension of Local Government Provisions suspended auctions related to tax sale of real property (5 (1)) from May 6, 2020 to September 21, 2020, and;
WHEREAS the current Suspension of the Province doesn’t give sufficient time to keep the current scheduled tax sale date, and;
WHEREAS Councillor Carrie Blosha gave a Notice of Motion at the regular meeting of Council on July 14, 2020 to Review and/or Reverse a Decision of Council, specifically to reconsider Resolution No. 13 dated January 14th, 2020 regarding changing the tax sale date for 2020 due to temporary suspension by the Province.
THEREFORE BE IT RESOLVED that the Tax Sale Auction to be held on October 20th, 2020 at 10:00 a.m. in the Council Chambers at 216 Main Street West, Swan River, Manitoba will be changed to March 17th, 2021; at 10:00 a.m. in the council Chambers at 216 Main Street West, Swan River, Manitoba.
Carried.

9. MATT WILLS
TYLER KUSHNIRYK
WHEREAS THE Benito Fire Department in the Municipality of Swan Valley West responds to traffic instances and is required to free persons from vehicles at times with the aid of JAWS of Life and that the most reliable operation of the JAWS is by battery vs the current method of gas powered hydraulic pac and that preferred model is sold in Manitoba by the current preferred supplier of the Municipalities fire equipment.
Tabled.

10. CARRIE BLOSHA
TYLER KUSHNIRYK
WHEREAS the Benito Landfill needs to be expanded in accordance with and to stay compliant with the Requirements of Conservation and Climate and;
And WHEREAS an engineered plan has been prepared to meet these requirements.
THEREFORE, BE IT RESOLVED that the attached Engineering Design for the Benito Waste Disposal Ground Expansion dated July 9, 2020 from JR Cousin Consultants Ltd. shall be accepted as presented and signed off by the Reeve on behalf of the Municipality;
BE IT FURTHER RESOLVED that requests for proposals and advertisement for such be started at the Municipality’s earliest convenience once final drawings are available.
Carried.

11. GLEN FOSTER
TYLER KUSHNIRYK
WHEREAS the owners of PT. SE ¼ SEC. 27-34-29 WPM have made an application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated July 20th, 2020 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the Subdivision of the aforementioned property, provided all conditions and requirements set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met, and;
BE IT FURTHER RESOLVED that Council’s Condition to approve this Subdivision is, that all outstanding taxes for said property owing to the Municipality are being paid in full.
Carried.

12. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that a Public Hearing shall be held on August 25th, 2020 at 7:15 pm for the purpose of receiving presentations from those who may be interested in regards to the request for a Variance Order increasing the maximum site area from 10 acres to 17.26 acres within the AG-Zone on the property known a NW 12-34-28 W and;
BE IT FURTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Planning Act.
Carried.

13. CARRIE BLOSHA
MATT WILLS
WHEREAS the Council for the Municipality of Swan Valley West has approved Variance Order No. 2019-08 on June 25, 2019 for the property known as Lot 6, Plan 3080 (Pt. NE ¼ Section 7-34-29 WPM). Specifically to increase the Maximum Site Area from 10 acres to 10.39 acres within the “AG” Agricultural as required in Table 4.1 of the Rural Municipality of Swan River Zoning By-Law #2383-04;
WHEREAS said order has expired after 12 months and the Applicant requested an extension as the given 12 months was not sufficient time to finish the Subdivision process, and;
WHEREAS the Planning Act Section 6 does allow an extension for an additional period of 12 months.
THEREFORE BE IT RESOLVED that Council of the Municipality of Swan Valley West does hereby approve the aforementioned extension for an additional 12 months as per the Application dated July 28th, 2020, and;
BE IT FURTHER RESOLVED that the Reeve shall be authorized to sign said extension on behalf of the Municipality.
Carried.

14. MATT WILLS
TYLER KUSHNIRYK
Be it resolved that the Council of the Municipality of Swan Valley West having reviewed the 2019 actual financial results and the 2020 proposed budget, does hereby approve the 2020 proposed budget and the levy of $6,166.27 for the Municipality of Swan Valley West to support the Swan Valley Planning District.
Carried.

15. CARRIE BLOSHA
GLEN FOSTER
Resolve that the Council of Swan Valley West does hereby agree to have C & B Sterling Enterprises Ltd. do the paving work on 1st Street E and Kluk Ave. in Benito for the quoted price of $6,500 plus GST and $2,400 plus GST.
Carried.

16. GLEN FOSTER
BILL GADE
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques: #16225 to #16244 in the amount of $54,249.30
For a Grand Total of $54,249.30
Carried.

17. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
Payroll Payments #3218 to #3233 in the amount of $20,297.41
Payroll Payments #16223 to #16224 in the amount of $ 422.36
For a Grand Total of $20,719.77
Carried.

18. TYLER KUSHNIRYK
CARRIE BLOSHA
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
T. Kushniryk No Committee Meetings, concerns addressed.
C. Blosha LUD Meeting, Service Plan 2021
M. Wills Swan Shop Ripper install
D. Pierrepont
B. Gade Legal Council, By-Law, Recycling is not Residential,
Mowing Questions,
G. Foster No Committee Meetings, concerns addressed.
Reeve, Galloway Recycle Bins, signs & cameras needed.
SL District reviewed projects.
ACAO/FO, James Webb
Carried.

19. CARRIE BLOSHA
BILL GADE
RESOLVED that pursuant to Section 152(3) of The Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding:
13.1 Office Computers & Servers
13.2 Staffing
13.3 Weed Report
13.4 Gravel Contract
Carried.

20. GLEN FOSTER
MATT WILLS
RESOLVED that pursuant to Section 152(4) of The Municipal Act, this meeting shall be re-opened to the public.
Carried.

21. BILL GADE
GLEN FOSTER
WHEREAS the Municipality of Swan Valley West has received quotes for Office Computers, Server and Software as specified;
AND Therefore, having reviewed the quotes the purchase of Computers & Software will be through Spruce Country at the cost of $10,200 plus taxes as the most cost effective and efficient option. The Server will be purchased through Munisoft as quoted for $6,212 plus taxes.
Carried.

22. MATT WILLS
TYLER KUSKNIRYK
RESOLVED that Council agree to the Contract for Gravel purchase from Paul Frank and that the Reeve sign the Agreement on behalf of the Municipality of Swan Valley West.
Carried.

23. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that this meeting shall adjourn at 9:25 p.m.
BE IT FURTHER RESOLVED that the next meeting is Tuesday, August 11th, 2020 at 7:00 p.m.
Carried.