The Council of the Town of Swan River met on Tuesday, June 2, 2020 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding and Councillors Whyte, Friesen and Delaurier (7:50 PM) present in person and Deputy Mayor Wintoniw, and Councillors Moriaux and Gray attending via video conference.

Also Present in person; Staff – Town Manager C. Croil, ACAO P. Henkelman,
Also Present via video conference: PW Director D. Poole, Fin Director T. Gnida, Fire Chief D. Fedorchuk
Media – Danielle Gordon-Broome, Star and Times Editor

1 Call meeting to order
Mayor Jacobson called the meeting to order at 7:30 PM.

2 Resolution No: 2020-275
Adoption of the Agenda
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that the Agenda for the June 2, 2020 regular meeting of Council be approved.
CARRIED

3 Resolution No: 2020-276
Confirmation of the minutes
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED the minutes of the May 19, 2020 regular Council meeting and the May 12 and 26, 2020 Committee of the Whole meetings be received and approved.
CARRIED

4 Reception of Delegations and Hearings

5 Reception of Petitions

6 Communications

6.1 Resolution No: 2020-277
To receive the RCMP Municipal Reporting for Jan-Mar 2020
Moved By: David Moriaux
Seconded By: Duane Whyte
RESOLVED that the RCMP Municipal Reporting – Swan River provided for the fiscal year quarter of Jan 1 – Mar 31, 2020 be received as information,
CARRIED

6.2 Resolution No: 2020-278
To receive the RCMP Municipal Policing Agreement invoice for Jan-Mar, 2020
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the Municipal Policing Agreement Invoice from the Royal Canadian Mounted Police for the period January 1st to March 31st, 2020 be received as information.
CARRIED

6.3 Resolution No: 2020-279
To receive the letter from Municipal Relations dated May 12, 2020
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the letter from the Minister of Municipal Relations dated May 12, 2020 regarding 2020 Municipal Operating Grants be received as information.
CARRIED

6.4 Resolution No: 2020-280
To receive the email from Taxervice re tax sale suspension
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the email from Taxervice dated May 15, 2020, advising that the Minister of Municipal Relations has suspended all tax sale proceedings until September 21, 2020, be received as information.
CARRIED

6.5 Resolution No: 2020-281
To receive email from PKHC CPAs re key filing deadlines extended
Moved By: Duane Whyte
Seconded By: David Moriaux
RESOLVED that the email dated May 15, 2020 from PKHC Chartered Professional Accountants, forwarding an email received from Municipal Relations regarding one-month extensions of key legislated deadlines, be received as information.
CARRIED

6.6 Resolution No: 2020-282
To receive building permit applications
Moved By: David Moriaux
Seconded By: David Gray
RESOLVED that Building Permits 15/20 through 33/20 with a total estimated value of $253,960.00 be received.
CARRIED

7 Reports of Committees

7.1 Resolution No: 2020-283
Director of Public Works Report
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED the Director fo Public Works report be received.
CARRIED

7.2 Other Reports

7.2.1 Resolution No: 2020-284
Handivan Report for April 2020
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that the April 2020 Swan River Handi-Transit Van Report be received as information.
CARRIED

7.3 Council and CAO Reports

8 Resolution No: 2020-285
To receive the Airport Commission 2020 budget
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
RESOLVED that the Swan Valley Municipal Airport Commission 2020 Budget be received.
CARRIED

8.1 Resolution No: 2020-286
Use of public land
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that all property owners in the Town of Swan River who own any structure(s) that are encroaching on Town owned property on or before May 2nd, 2020 must notify the Town Manager by July 7th, 2020 and sign an agreement with the Town of Swan River in order to continue encroaching on Town property with the existing structures, and further, that the agreement will include, among other provisions, a stipulation that if deemed appropriate at any time the Town of Swan River, giving 30 days notice, may order the encroaching property owner to have all encroaching structure(s) removed and that the encroaching property owner also cause the Town owned property to be restored to an acceptable state similar to the surroundings, and further, that prior to the sale of the property whose owner has structure(s) that are encroaching on Town owned property that the owner shall ensure all encroaching structures are permanently removed and that the Town owned property is restored to an acceptable state similar to the surroundings, and further, that no unauthorised encroachments to Town owned property will be permitted after May 2nd, 2020 and also that proof may be required to show that the encroaching structure(s) predates May 2nd, 2020.
CARRIED

9.1 By-Laws
Resolution No: 2020-295
First reading of By-Law 12/2020 to create a reserve fund for the replacement of rental tables and chairs
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that Town of Swan River By-Law No. 12/2020, being a by-law to establish a reserve fund for the replacement of rental tables and chairs, be read a first time.
CARRIED

10 New Business

10.1 Resolution No: 2020-287
To accept the 2020 Northwest Regional Library Budget
Moved By: Jason Delaurier
Seconded By: Duane Whyte
RESOLVED that the North-West Regional Library 2020 budget be accepted as received.
CARRIED

10.2 Resolution No: 2020-288
To receive the Airport Commission 2019 audited financial statements
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED that the Swan Valley Municipal Airport Commission audited financial statements for the year ended December 31, 2019 be received.
CARRIED

10.3 Resolution No: 2020-289
To approve payment of the 2020 Airport Commission levy
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the Swan Valley Municipal Airport Commission 2020 levy in the amount of $29,211.00 be approved for payment in line with the current airport commission agreement.
CARRIED

10.4 Resolution No: 2020-290
To approve payment of the 2020 North-West Regional Library levy
Moved By: Jason Delaurier
Seconded By: Phylis Friesen
RESOLVED that the 2020 North-West Regional Library levy in the amount of $93,566.34 be approved for payment once the Audited Financial Statements for the Year Ended December 31, 2019 have been received.
CARRIED

10.5 Resolution No: 2020-291
Lagoon Upgrade – MB Water Services Board Request for study funding
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED that the Town of Swan River request funding from the Manitoba Water Services Board for an Environmental Approvals Study for the Lagoon Upgrade Project, total project amount being $120,000.00.
CARRIED

10.6 Resolution No: 2020-292
CAO annual review
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Mayor be approved to sign an agreement with People First HR for the amount of $4,000.00 plus tax to complete a CAO annual review.
CARRIED

10.7 Resolution No: 2020-293
Request for resolution to open a cannabis business
Moved By: Johnny Wintoniw
Seconded By: Jason Delaurier
RESOLVED that the Town of Swan River support the application by Bill Gade for the operation of a retail cannabis business at 513/515 Main St in Swan River.
CARRIED

10.8 Resolution No: 2020-294
Swan Valley Chamber of Commerce request
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
WHEREAS the Town of Swan River’s 2020 Financial Plan included a $2,500.00 contribution to the Swan Valley Chamber of Commerce for the annual Trade Show in Thompson;
AND WHEREAS the Trade Show has been cancelled due to COVID-19 and the Chamber has requested that $887.50 be redirected to its project to reface the exterior of the Tourism building in Swan River;
THEREFORE BE IT RESOLVED that the Town of Swan River authorize payment of $887.50 to the Swan Valley Chamber of Commerce to assist with the exterior renovations of the Tourism building.
CARRIED

10.9 By-law enforcement of health orders

10.10 Resolution No: 2020-296
Fee Schedule Update
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED the updated 2020 Fee Schedule be approved as attached and amended.
TABLED

10.11 Resolution No: 2020-297
2020 Asphalt Tender
Moved By: David Moriaux
Seconded By: Phylis Friesen
RESOLVED that the Town of Swan River accept the submitted tender bid from C&B Stirling Enterprises in the amount of $203,150.00 for the Swan River Asphalt Pavement 2020 construction work.
CARRIED

10.12 Resolution No: 2020-298
Hiring of Municipal Services Workers
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that the Town of Swan River hire 2 part time or casual Municipal Services Workers.
CARRIED

11 Unfinished Business

11.1 Resolution No: 2020-299
Pay the remaining portion of the 2019 Swan Valley Municipal Airport Commission levy
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
WHEREAS the Swan Valley Municipal Airport Commission 2019 Budget requested a municipal contribution of $33,316.00 from The Town of Swan River;
AND WHEREAS Town Council decided at its meeting held September 3, 2019 to contribute $27,557.00, leaving an unpaid amount of $5,759.00;
RESOLVED that the Town contribute the remaining portion of the 2019 municipal levy $5,759.00 to the Swan Valley Municipal Airport Commission.
Jason Delaurier – no
Phylis Friesen – yes
David Gray – no
Lance Jacobson – no
David Moriaux – no
Duane Whyte – no
Johnny Wintoniw -yes
DEFEATED

12 Accounts

12.1 Resolution No: 2020-300
To approve accounts
Moved By: Johnny Wintoniw
Seconded By: Duane Whyte
RESOLVED THAT the accounts as follows be hereby approved for payment:
1. General Account Cheques No. 26198 to No. 26233 for a total of $47,689.25
2. Payroll Account Cheques No. 4670 to No. 4675 for a total of $94,312.89
CARRIED

13 Notice of Motion

14 Resolution No: 2020-301
In Camera
Moved By: Duane Whyte
Seconded By: Johnny Wintoniw
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Communications from RM of Mountain Land sale-NWMC Tourism Employee hiring Employee Relations Councillor Gray left the meeting before the Land sale- NWMC at 9:44 pm.
CARRIED

15 Resolution No: 2020-302
Out of Camera
Moved By: Duane Whyte
econded By: Phylis Friesen
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED

16 Resolution No: 2020-303
Adjournment
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED