Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, May 27th, 2020 at the Birch River Legion Hall in Birch River, MB.
Members Present:
Reeve: Robert Hanson
Councillors: Steve Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
Councillor Malcolm was absent without notice.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:32 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2020/189
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Agenda for the May 27th, 2020 Regular Meeting of Council be adopted as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2020/190
Moved By: Brad Wyatt
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council and the Variance Public Hearing and the Conditional Use Hearing all held on May 13, 2020 and the Special Service Levy for Mountain North Hearing held on May 26, 2020 be adopted as presented, all requirements having been complied with.
For: 6 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Special Service Levy – Mountain North
Resolution No: 2020/191
Moved By: Connie Forbes
Seconded By: Brad Wyatt
BE IT RESOLVED THAT By-Law No. 07/2020, being a By-Law to provide a special service levy for Mountain North Road Maintenance, be given first reading.
For: 5 Against:
CARRIED UNANIMOUSLY
4.2 Special Service Levy – Mountain South
Resolution No: 2020/192
Moved By: Stephen Nadolney
Seconded By: Brad Wyatt
BE IT RESOLVED THAT By-Law No. 09/2020, being a By-Law to provide a special service levy for Mountain South Road Maintenance, be given first reading.
For: 5 Against: 1
CARRIED
4.3 2020 Financial Plan By-Law
Resolution No: 2020/193
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT By-Law No. 04/2020, being the 2020 Tax Levy and Financial Plan By-Law, be given first reading.
For: 6 Against:
CARRIED UNANIMOUSLY
4.4 Inventory Policy
Resolution No: 2020/194
Moved By: Nestor Rizok
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Inventory policy as per Schedule ‘A’ attached hereto;
AND THAT the current culvert inventory policy or any other policies that are inconsistent be hereby removed.
For: 6 Against:
CARRIED UNANIMOUSLY
4.5 Procurement Policy: Draft Amendment
4.6 Private Dust Control: Add to Road By-Law
5. Financial
5.1 Financial Statements: Review
5.2 Request Budget Extension
Resolution No: 2020/195
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
WHEREAS Special Service Proposals No. 01/2020 and 02/2020 have delayed the 2020 Budget and Financial Plan hearing until June 24th, 2020;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby apply to the Province of Manitoba for an extension of 30 days to submit their 2020 Financial Plan and Tax Levy By-Law.
For: 6 Against:
CARRIED UNANIMOUSLY
Councillor Wyatt requested a recorded vote.
5.3 SV RISE: 2020 Levy
Resolution No: 2020/196
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2020-2022 membership committment to Swan Valley RISE;
AND THAT annual budget for SV RISE be no more than the following maximums, payable by all Swan Valley Municipalities based on a per captia and assessment allocation:
2020 = $100,000.00
2021 = $130,000.00
2022 = $160,000.00
For: 1 Against: 5
Connie Forbes – no
Robert Hanson – no
Wilmer Malcolm – absent
Stephen Nadolney – no
Arnie Pedersen – no
Nestor Rizok – no
Brad Wyatt – yes
DEFEATED
5.4 SV Municipal Airport Commission: 2020 Levy
Resolution No: 2020/197
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2020 membership and levy to the Swan Valley Municipal Airport Commission in the amount of $8,945.00;
AND THAT Council approve the municipal levy based on 50% population and 50% assessment.
For: 4 Against: 2
CARRIED
5.5 Fire Department Purchases
Resolution No: 2020/198
Moved By: Connie Forbes
Seconded By: Brad Wyatt
WHEREAS Fire Department Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
5.6 2020 Gravel Crushing Mountain North
Resolution No: 2020/199
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize payment of Invoice Number 2215 in the amount of $89,278.38 for the 2020 Gravel Crushing Contract as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
5.7 Accounts Payable
Resolution No: 2020/200
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Cheque Nos 20200532 to 20200580 be approved for payment in the amount of $58,333.79 including Direct Deposit Payroll in the amount of $5,190.80 as attached hereto as Schedule ‘A’.
For: 6 Against:
CARRIED UNANIMOUSLY
6. Personnel
6.1 Transfer Station Backup Attendants
Resolution No: 2020/201
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adjust Schedule ‘A’ to Resolution no. 2020/178 and 2020/177 as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
7. Ward Reports & Work Orders
Resolution No: 2020/202
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #43/2020 to #49/2020 attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
8. Delegations/Petitions
8.1 10:30 a.m. Perry/Brian Mason – Mountain South Fires
8.2 12:00 p.m. Mafeking EMS Variance
8.3 1:00 p.m. Dave Forbes: Birch River Fire Hall/Fire Departments/Purchasing Authority
Resolution No: 2020/203
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the appointment of Andy Schellenberg as the Pine River Fire Chief.
For: 6 Against:
CARRIED UNANIMOUSLY
9. Meeting Attendance and Reports
10. General Business
10.1 Drainage Applications – T. Thue
Resolution No: 2020/204
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the private application for License to Construct Water Control Works on the NE 22-39-26W, subject to the following conditions:
If such drainage works result in the silting in of the municipal ditch along former rail line, it will be the responsibility of permit holder to clean said ditch;
Permit holder shall be responsible for erosion control;
For: 6 Against:
CARRIED UNANIMOUSLY
10.2 Cowan and Pine River Waste Sites: Tabled
10.3 Mafeking Park
Resolution No: 2020/205
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby apply to the Crown Land and Property Agency for the purchase of Roll Number 302008.000 and 302007.000 for use as the Mafeking Park.
For: 6 Against:
CARRIED UNANIMOUSLY
10.4 Variance: Mafeking EMS
Resolution No: 2020/206
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
WHEREAS Council of the Rural Municipality of Mountain held a Public Hearing on May 27th, 2020 to hear the Zoning Variation Application #VAR02-2020 [Prairie Mountain Health] for the property legally described as Lots 10/11, Block 3, Plan 632, Mafeking, MB;
AND WHEREAS there were no objections, or all objections were heard and considered;
THEREFORE BE IT RESOLVED THAT the Zoning Variation Order #VAR02-2020 be approved as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
10.5 Emergency Measures District: No Interest
10.6 Emergency Plan: Pandemic Response Plan
10.7 2020 Green Team Program: Review
10.8 Mountain South Fires: Reviewed with District Fire Chief
10.9 Mountain North – Fire
Resolution No: 2020/207
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
WHEREAS By-Law 01/19 states that the cost of the fire department attending a fire which was kindled in contravention to such by-law shall be payable by the person kindling the fire;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize a fine of $250.00 for M. Stinson for the fire set May 21st, 2020 on the NE 13-39-26W.
For: 6 Against:
CARRIED UNANIMOUSLY
10.10 Request: Speed Sign Pine River
Resolution No: 2020/208
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the expenditure and installation of a 30 km/h speed sign for 3rd Avenue, Pine River.
For: Against: 6
DEFEATED
11. Communications
11.1 Council Members Code of Conduct Consultation: Review
11.2 Letter from Minister Squires: Reviewed
11.3 2020 Tax Sale: Postponed until after September 21
11.4 Clinic Expansion Feasibility Study: Review
12. Adjournment
Resolution No: 2020/209
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on June 10th, 2020.
Meeting adjourned at 2:25 p.m.
For: 6 Against:
CARRIED UNANIMOUSLY