Regular Meeting of the members of the Council of the Municipality of Minitonas-Bowsman, held in the Council Chambers in Minitonas, Manitoba this 26th day of May, 2020 A.D. at 7:00 p.m.


Present:
Reeve: W. Pacamaniuk
Councillors: G. Bartel, C. Densen, D. Wagner and W. Kolisnyk. L. Hutman arrived at 7:42 pm.
CAO: Patti Simpson
Absent with Notice:
Councillor S. Walmsley

1. G. Bartel – D. Wagner
RESOLVED THAT the Agenda be adopted as presented.
Carried.

2. C. Densen – D. Wagner
RESOLVED THAT the minutes of the Regular meeting of Council held on May 5th, 2020 shall be adopted as circulated.
Carried.

3. C. Densen – W. Kolisnyk
RESOLVED THAT Doug Wagner shall be appointed as Finance Chair for this council meeting.
Carried.

4. D. Wagner – G. Bartel
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 7852 to 7969 inclusive, amounting to $347,525.05.
Carried.

5. D. Wagner – C. Densen
RESOLVED THAT the Bank Reconciliation for the month ending April 30, 2020 shall be approved as presented.
Carried.

6. G. Bartel – D. Wagner
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Report as submitted.
Carried.

7. W. Kolisnyk – C. Densen
RESOLVED THAT the Animal Control Report for the month of April 2020 be accepted as submitted.
Carried.

8. C. Densen – W. Kolisnyk
WHEREAS the Community & Regional Planning Branch has reviewed the application for subdivision PT N.E. ¼ SEC 12-36-27W (BALDWIN) (File No. 4149-20-7580) on behalf of the municipality and finds it to be in compliance with the Zone By-Law for the RM of Minitonas; and
WHEREAS the proposed subdivision meets the provincial criteria for a subdivision; and
WHEREAS the application has been reviewed by the Council of the Municipality of Minitonas-Bowsman, and found to be acceptable by the members of council.
THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the subdivision of the aforementioned parcel of land on the condition that all requirements from all Provincial Government Departments are met as per the details submitted to the Municipality by Manitoba Municipal Relations, Community & Regional Planning services dated May 22, 2020.
Carried.

9. G. Bartel – D. Wagner
RESOLVED THAT the Reeve is hereby authorized to sign the attached lease agreement between Sunflower Early Learning Centre Inc. and the Municipality of Minitonas-Bowsman.
Carried.

10. D. Wagner – L. Hutman
RESOLVED THAT we do hereby agree to apply for an additional two youth positions (ages 15 to 29 years) for summer 2020 under the Manitoba Green Team Grant second intake.
Carried.

11. G. Bartel – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to the following Contract Agreements attached hereto;
Minitonas Library Cleaning
Bowsman Office Building Cleaning
Minitonas Office Building Custodian
BE IT FURTHER RESOLVED THAT these contracts will be in effect for the 2020 and 2021 calendar year.
Carried.

12. L. Hutman – C. Densen
RESOLVED THAT the Municipality of Minitonas-Bowsman does hereby agree to submit the water & wastewater projects that are being considered over then ext five years to the Manitoba Water Services Board;
BE IT FURTHER RESOLVED THAT the Council will be seeking technical and financial assistance from the MWSB within the next five years for the aforementioned projects.
Carried.

13. C. Densen – G. Bartel
RESOLVED THAT we do hereby agree to pay the amount of the attached invoice for Valley in the Mountain Tourism Membership and Support.
Carried.

14. C. Densen – L. Hutman
RESOLVED THAT we do hereby accept the Swan Valley Municipal Airport Commission Budget 2020 Budget as attached.
Carried.

15. L. Hutman – G. Bartel
WHEREAS the Swan Valley District Recreation Commission was formed by the Town of Swan River, Municipality of Swan Valley West, Municipality of Minitonas-Bowsman and the Swan Valley School Division to provide recreation programming for the residents within the member communities;
AND WHEREAS there have been organizational structure changes as recommended in the SVDRC Organizational Study that has changed the roll for the SVDRC from an operational function to an advisory function;
AND WHEREAS the SVDRC had requested funding from the member Municipalities to continue to provide recreation programming within the Swan Valley as part of the new advisory role to assist the communities in the delivery of recreation opportunities;
AND WHEREAS the member Municipalities are not in agreement to provide funding for this recreation programming which places the SVDRC in a position of having no value in continuing to operate;
THEREFORE BE IT RESOLVED that the Municipality of Minitonas-Bowsman hereby agree to the dissolution of the SVDRC by September 30, 2020 and that any retained surpluses be disbursed as follows:
Top up of the Swan Valley District Recreation Host Committee account to $20,000 which will amount to approximately $20,000 from the surplus to be used as a loan program to any large-scale recreational events in the future – to be managed and overseen by the Town of Swan River Recreation Director; and
The remainder of the surplus will be provided to the Community Foundation of Swan Valley for use to provide grants to recreation and sports within the Swan Valley.
Carried.

16. C. Densen – L. Hutman
WHEREAS Council feels it is important to ensure that the Minitonas Cemetery grounds and plots are maintained;
THEREFORE BE IT RESOLVED THAT we do designate June 5th, 2020 as Cemetery Clean Up Day at the Minitonas Cemetery;
BE IT FURTHER RESOLVED THAT members of the Public Works staff will be available to assist anyone who wishes to clean up their loved ones’ plots.
Carried.

17. C. Densen – L. Hutman
RESOLVED THAT Councillor Densen’s written Committee Reports be received.
Carried.

18. L. Hutman – G. Bartel
RESOLVED THAT the members of the Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with Subsection 152 (3)(b)(ii) of The Municipal Act.
Carried.

19. G. Bartel – C. Densen
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of the Municipal Act.
Carried.

20. C. Densen – L. Hutman
RESOLVED THAT we do now adjourn at 11:00 p.m. to meet again on June 2, 2020 at 6:00 p.m. for the next regular meeting of council.
Carried.