Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 28th day of April, 2020 at 7:00 pm.
Present:
Reeve: William Galloway
Councillors: Carrie Blosha
Glen Foster
Bill Gade (via phone)
Matt Wills
Tyler Kushniryk
Darryl Pierrepont
Interim-Acting CAO: Ken Jenkins (via phone)
Administration: Donna Potts
Delegations:
1. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that the Agenda for the Regular Meeting of Council held this 28th day of April, 2020 shall be adopted as presented.
Carried.
2. CARRIE BLOSHA
DARRYL PIERREPONT
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on May 14th, 2020 and the Special Meeting held on April 23rd, 2020 shall be adopted as presented.
Carried.
3. DARRYL PIERREPONT
CARRIE BLOSHA
WHEREAS the owners of PT. NE ¼ SEC. 5-37-29 WPM have made an application to subdivide their property, and;
WHEREAS the proposed yardsite is greater is greater than the 10 acres maximum and a Variance will be required, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the Conditional Approval Letter received from Community and Regional Planning dated April 7th, 2020 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the Minor Subdivision of the aforementioned property, provided all conditions and requirements set out in said letter from the province of Manitoba, Community and Regional Planning Branch are met.
Carried.
4. CARRIE BLOSHA
GLEN FOSTER
WHEREAS the owners of PT. NE ¼ SEC. 28-38-27 WPM have made an application to subdivide their property and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the Conditional Approval letter received from Community and Regional Planning dated April 8th, 2020 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the Minor Subdivision of the aforementioned property, provided all conditions and requirements set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried.
5. TYLER KUSHNIRYK
DARRYL PIERREPONT
WHEREAS the owners of PT. SE ¼ SEC. 5-34-28 WPM have made an application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the Conditional Approval letter received from Community and Regional Planning dated April 8th, 2020 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the Minor Subdivision of the aforementioned property, provided all conditions and requirements set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried.
**Counsellor Matt Wills arrived at 7:11 pm.
6. TYLER KUSHNIRYK
GLEN FOSTER
WHEREAS Council budgeted for a Grader in the 2019 Financial Plan in the amount of $250,000;
AND WHEREAS the actual cost of the Grader was $287,000.
THEREFORE, BE IT RESOLVED THAT Council authorize the withdrawal of $37,000 from the Replacement of Rural Machinery and Equipment Reserve Fund as established by By-Law no. 17-2015 to cover the additional cost of the Grader.
Carried.
7. MATT WILLS
TYLER KUSNIRYK
BE IT RESOLVED THAT Council purchase 13,000 yards of road gravel from SCL at a cost of $5.50 per yard. ($71,500.00)
Carried.
8. GLEN FOSTER
MATT WILLS
BE IT RESOLVED THAT Council accept the Municipality’s Financial Statement for the month of December, 2019.
Carried.
9. CARRIE BLOSHA
MATT WILLS
WHEREAS the Swan Lake Watershed District (SLWD) Board applied for funding to AG Action Manitoba for the Miller Water Retention Project located at NE 19-36-29 and the Barker Water Retention Project located at NE 2-35-27.
WHEREAS the SLWD requested the Municipality to provide culverts and materials for said projects.
RESOLVED that the requested Culverts (45 meters or 11 X 14 feet of 72”) and Materials as set out in the letter from the SLWD dated April 23, 2020 to Council, will be provided by the Municipality of Swan Valley West.
Carried.
10. MATT WILLS
TYLER KUSHNIRYK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheques #16015 to #16037 in the amount of $32,090.35
Carried.
11. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheque #015757 in the amount of $20,000.00
Carried.
12. MATT WILLS
TYLER KUSHNIRYK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
Payroll Cheques #3070 to #3082 in the amount of $15,293.68
Carried.
13. MATT WILLS
DARRYL PIERREPONT
WHEREAS the Council of the Municipality of Swan Valley West is concerned about the spread and continued public impact of the COVID-19 virus; and
WHEREAS the Government of Manitoba restricted Gatherings to ten people;
AND WHEREAS Council believes it to be in the best interest of the Public to limit or prohibit their attendance at meetings of Council during this time of medical crisis;
THEREFORE BE IT RESOLVED THAT Council hereby shall hold public Hearings via alternative means (phone or internet live stream) for the time being of the pandemic and advertise as such.
Carried.
14. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that the Due Date for the 30/04/2020 Utility Billing will be moved from May 30, 2020 to June 30, 2020 to give Ratepayers an opportunity to pay their bill in light of the current Pandemic.
Carried.
15. MATT WILLS
DARRYL PIERREPONT
WHEREAS Dust Control Policy #4 was amended May 28th, 2019, and where the amendment stated to add to the haul roads:
Road #218 N: East of Hwy #588 to Road #164 W
Road #163 W: South of Hwy #279 to Road #218.5N
(Corner at NE 14-37-27)
RESOLVED that we do hereby agree to extend the haul road:
#218 N to Hwy #10
#163 W to Road 218N
AND BE IT FURTHER RESOLVED that the Municipality will pay 50% of the Dust Control Application for 500 feet for those Residents who wish to pay half the cost and have the application done.
Carried.
16. TYLER KUSHNIRYK
GLEN FOSTER
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
T. Kushniryk: Special Budget Mtg
C. Blosha: Special Budget Mtg
M. Wills: Special Budget Mtg
D. Pierrepont: Special Budget Mtg
B. Gade: Communication about Dust Control question and Budget to be in camera.
G. Foster: Special Budget Mtg, Vet Board Mtg.
Reeve, Galloway: Special Budget Mtg
– IA CAO, K Jenkins: Benito Recycling, update for Rec. District for a Programmer-discussion is to wait this year due to COVID-19, Kenville discussion-report will be submitted.
Carried.
17. MATT WILLS
TYLER KUSHNIRYK
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding:
13.1 2020 Budget Plan
-including Roofing Quote
Carried.
18. TYLER KUSHNIRYK
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried.
19. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that this meeting shall now adjourn at 8:53 p.m.
Carried.