The Council of the Town of Swan River met on Tuesday, May 19, 2020 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding in person along with Councillors Friesen, Delarier (arrived 7:35 pm).
Councillors Moriaux, Wintoniw, and Gray, attended via web conference.
Councillor Whyte: absent with notice
Present: Staff – In person: Town Manager C. Croll, ACAO P. Henkelman, Building Inspector R. Lewicki
Via web conference: PW Director D. Poole, Finance Director T. Gnida
Media – Star and Times Reporter J. Bergen
1 Call meeting to order
Mayor Jacobson called the meeting to order at 7:30 pm.
2 Resolution No: 2020-250
Adoption of the Agenda
Moved By: Phylis Friesen
Seconded By: David Gray
RESOLVED that the Agenda for the May 19, 2020 regular meeting of Council be adopted as presented.
CARRIED
3 Resolution No: 2020-251
Confirmation of the minutes
Moved By: David Moriaux
Seconded By: David Gray
RESOLVED that the minutes of the May 5, 2020 regular council meeting, May 5, 2020 public hearings and May 12, 2020 Committee of the Whole (as amended) meeting be received and approved.
CARRIED
4 Reception of Delegations and Hearings
4.1 Resolution No: 2020-252
Close regular meeting
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that the regular meeting be closed to allow for a public hearing.
CARRIED
4.2 Public Hearing – Variance Order 2.2020
4.3 Resolution No: 2020-253
Re-open regular meeting
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the public hearing be closed and the regular meeting be re opened.
CARRIED
4.4 Resolution No: 2020-254
Approve Variance Order 2.2020
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that Variance order 2.2020 for 125 6th Ave S (Lot 10, Block 17, Plan 286) be approved.
Jason Delaurier – yes
Phylis Friesen – yes
David Gray – yes
Lance Jacobson – yes
David Moriaux – yes
Duane Whyte – yes
Johnny Wintoniw – yes
CARRIED
5 Reception of Petitions
6 Communications
6.1 Resolution No: 2020-255
Letter from Municipal Relations
Moved By: Jason Delaurier
Seconded By: Phylis Friesen
RESOLVED that the May 14th, 2020 letter from Minister of Municipal Relations, Rochelle Squires be received as information.
CARRIED
7 Reports of Committees
7.1 Resolution No: 2020-256
Director of Public Works Report
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED the Director of Public Works report be received as information.
CARRIED
7.2 Other Reports
7.3 Council Reports
7.4 Resolution No: 2020-257
Town Manager Report
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that the Town Manager’s Report for April/May 2020 be received as information.
CARRIED
8 New Business
8.1 Resolution No: 2020-258
To receive the Recreation Commission 2019 audited financial statements
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED that the Swan Valley District Recreation Commission audited financial statements for the year ended December 31, 2019 be received.
CARRIED
8.2 Resolution No: 2020-259
To approve dissolution of Swan Valley District Recreation Commission
Moved By: Phylis Friesen
Seconded By: Jason Delaurier
WHEREAS the Swan Valley District Recreation Commission (SVDRC) was formed by the Town of Swan River, Municipality of Swan Valley West, Municipality of Minitonas-Bowsman and Swan Valley School Division to provide recreation programming for the residents within the member communities;
AND WHEREAS there have been organizational structure changes as recommended in the SVDRC Organizational Study that have changed the roll for the SVDRC from an operational function to an advisory function;
AND WHEREAS the SVDRC had requested funding from the member Municipalities to continue to provide recreation programming within the Swan Valley as part of the new advisory role to assist the communities in the delivery of recreation opportunities;
AND WHEREAS the member Municipalities are not in agreement to provide funding for this recreation programming, which places the SVDRC in a position of having no value in continuing to operate;
THEREFORE BE IT RESOLVED that the Town of Swan River hereby agree to the dissolution of the SVDRC by September 30, 2020 and that any retained surpluses be disbursed as follows:
– Top up of the Swan Valley District Recreation Host Committee account to $30,000, which will amount to approximately $20,000 from the surplus, to be used as a loan program for any large-scale recreational events in the future, to be managed and overseen by the Town of Swan River Recreation Director; and
– The remainder of the surplus will be provided to the Community Foundation of Swan Valley to use to provide grants for recreation and sports within the Swan Valley.
CARRIED
8.3 Resolution No: 2020-260
To approve grant to Communities in Bloom
Moved By: Phylis Friesen
Seconded By: David Gray
RESOLVED that a grant be made to the Communities in Bloom Swan River Committee in the amount of $5,000.00 as included in the 2020 Financial Plan.
CARRIED
8.4 Resolution No: 2020-261
Handi Van – Operations and Procedures Policy
Moved By: Johnny Wintoniw
Seconded By: David Gray
RESOLVED the Swan River Handi Van Policy and Procedures Manual be received and approved.
TABLED
8.5 Resolution No: 2020-262
Purchase of incident Command vehicle
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the Town of Swan River fire department purchase the 2020 Ford Super Duty from Formo Motors for the sum of $43,943.75 and the Incident Command system addons from Seahawk for $32,240.00, for a total of $76,183.00 plus applicable taxes. Councillor Gray abstained.
CARRIED
8.6 Resolution No: 2020-263
Purchase of Service Truck
Moved By: Johnny Wintoniw
Seconded By: David Moriaux Resolved the Director of Public Works purchase a 2020 F350 cab-chassis from Formo Motors in the amount of $36,997.75, and a service deck from Grazier Custom Manufacturing Ltd, in the amount of $15,450.00, for a total of $52,447.75.
CARRIED
9 Unfinished Business
10 Accounts
10.1 Resolution No: 2020-264
To approve accounts
Moved By: David Gray
Seconded By: Johnny Wintoniw
RESOLVED THAT the accounts as follows be hereby approved for payment: 1. General Account Cheques No. 26138 to No. 26197 for a total of $161,420.65 2. Payroll Account Cheques No. 4663 to No. 4669 for a total of $88,529.73
CARRIED
10.2 Resolution No: 2020-265
To adopt the April 2020 financial statements
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the Financial Statements for the Four Months Ending April 30th, 2020 be adopted as received.
CARRIED
11 By-Laws
Councillor Gray left the meeting at 8:38 pm prior to item 11.1.
11.1 Resolution No: 2020-266
1st Reading of By-Law 11/2020 – Zoning Amendment
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED that By-Law No. 11/2020 being a By-Law of the Town of Swan River to amend By-Law No. 9/2004 reclassifying Lot 3, Plan 38762 and Lot 7, Plan 2382 from “OR” Open Space/Recreation Zone to “l” Institutional Zone be read a first time.
CARRIED
12 Notice of Motion
13 Resolution No: 2020-267
In Camera
Moved By: Phylis Friesen
Seconded By: Johnny Wintoniw
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Medical negotiations
14 Resolution No: 2020-268
Out of Camera
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
15 Resolution No: 2020-269
Adjournment
Moved By: Phylis Friesen
Seconded By: David Moriaux
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED