Swan Valley
School Division

Executive Summary of the
May 25, 2020

Submitted by:
Jon Zilkey,
Superintendent/CEO

1. The Superintendent and Board discussed that even during the many challenges all our staff, students and parents are facing there are positive stories too. Bowsman and Benito Schools sent in success stories that were shared with the Board from their schools. The Superintendent talked about some of the work in guidance the Division is doing and recognized the partnership the Division has with the Elbert Chartrand Friendship Centre.

2. The Board reviewed Policy 15- Assets.

3. The Board reviewed correspondence from Nicole Bobick, SVTA President, and discussed with Nicole and Brian Dormer the recent changes announced by the department, and how that affects students and staff. Nicole will be talking with Principals this week, and the Division is working on what these changes will look like.

4. The Secretary-Treasurer updated the Board on the Disposal of the Birch River School and Property.

5. The Board discussed its Self-Evaluation Tool. Every year the Board evaluates its progress and how it feels it is doing and then discusses the results as a group to try and find ways for improvement.

6. The Board discussed SVRSS Graduation options. The Board recognizes that no student asked for Covid-19 and wants to help graduates find a meaningful way to celebrate graduation but also realizing that any option must be safe, manageable, and adhere to recommendations.

7. Planning will continue for June, and staff will begin planning for options in September. The Superintendent reminded the Board that there is a Question and Answer Zoom Session on Thursday, May 28 from 3:00-4:00 p.m. for all students and parents.
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Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on May 25, 2020 commencing at 7:00 p.m. (unapproved)

The following were present:
Chair: L. Evans
Vice-Chair: G. Wowchuk – electronically
Trustees: D. Burghart – joined 9:02 p.m. electronically
K. Highmoor – electronically
K. Riehl – electronically
V. Rooks – electronically
W. Schaffer – electronically
Superintendent: J. Zilkey
Secretary-Treasurer: B. Rausch

Additions to Agenda
By Board consensus the following additions to the Agenda were approved:
8.1.4 Success Stories
8.4 SVTA Letter dated May 24, 2020
19.3.1 A/Deputy Minister – Financial & Workforce Management Plan
19.4.3 SVRSS Graduation

Resolutions:
R1 K. Riehl, V. Rooks:
THAT the Minutes of the regular meeting of May 11 and the special meeting of May 19, 2020, be adopted.
CARRIED

R2 W. Schaffer, K. Highmoor:
THAT as per the Report of the Secretary-Treasurer, 9.2, a by-law to provide for the borrowing of up to $203,400.00, by issue of Promissory Note #LTPS0384, to meet the costs for the various projects authorized on Schedule “B” attached, be read a second time, that the rules of procedure be waived, and it be taken as read a third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 1/2020, and the seal of the School Division affixed thereto.
CARRIED

R3 G. Wowchuk, V. Rooks:
THAT as per the Report of the Secretary-Treasurer, 9.3, general cheques numbering 55768 to 55872, B 911 to B 934 and transfers (bank fees) and EFT’s, which includes general and payroll in the amount of $1,991,166.18, for the month ending March 31, 2020, be approved for payment.
CARRIED

R4 K. Riehl, K. Highmoor:
THAT the Board move to In-Camera.
CARRIED

R5 D. Burghart, W. Schaffer:
THAT the Board move out of In-Camera.
CARRIED

R6 V. Rooks, G. Wowchuk:
THAT the Staffing Reports of the Superintendent/CEO, 8.2 and 19.2.1, be ratified.
CARRIED

R7 K. Highmoor, D. Burghart:
THAT we do now adjourn at 9:48 p.m.
CARRIED