Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, March 11th, 2020 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Steve Nadolney, Nestor Rizok, Connie Forbes, and Brad Wyatt.
Councillor Pedersen was absent with notice.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:00 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2020/087
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Agenda for the March 11th, 2020 Regular Meeting of Council be adopted as presented.
For: 5 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2020/088
Moved By: Nestor Rizok
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held February 26, 2020 be adopted as presented, all requirements having been complied with.
For: 5 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 RM of Mountain Strategic Priorities
4.2 Business Licence By-Law: Repeal By-Law
4.3 Lands Exempt From Taxation By-Law
Resolution No: 2020/089
Moved By: Wilmer Malcolm
Seconded By: Brad Wyatt
BE IT RESOLVED THAT By-Law No. 03/2020, being a By-Law to exempt lands from taxation, be given second reading.
For: 5 Against:
CARRIED UNANIMOUSLY
4.4 Lands Exempt From Taxation By-Law
Resolution No: 2020/090
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT By-Law No. 03/2020, being a By-Law to exempt lands from taxation, be given third and final reading.
Connie Forbes – yes
Robert Hanson – yes
Wilmer Malcolm – yes
Stephen Nadolney- absent
Arnie Pedersen – absent
Nestor Rizok – yes
Brad Wyatt – yes
CARRIED UNANIMOUSLY
Councillor Nadolney joined the meeting.
4.5 Review of Policies
Resolution No: 2020/091
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby reviewed and repeal any outdated policies as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
4.6 Municipal Lagoon Access Policy
Resolution No: 2020/092
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Municipal Lagoon Access policy as per Schedule ‘A’ attached hereto;
AND THAT any policies inconsistant be hereby repealed.
For: 6 Against:
CARRIED UNANIMOUSLY
4.7 Tax Certificate By-Law
Resolution No: 2020/093
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 05/2020, being a By-Law to prescribe a fee for tax certificates, be given first reading.
For: 6 Against:
CARRIED UNANIMOUSLY
5. Budget Discussions
5.1 Tax Impact Information: Review
5.2 LUD of Birch River Budget
Resolution No: 2020/094
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
WHEREAS the LUD of Birch River has prepared and presented a service plan to Council;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the service plan as submitted by the LUD of Birch River, attached hereto as Schedule ‘A’.
For: 6 Against:
CARRIED UNANIMOUSLY
5.3 LUD of Mafeking Budget
Resolution No: 2020/095
Moved By: Wilmer Malcolm
Seconded By: Brad Wyatt
WHEREAS the LUD of Mafeking has prepared and presented a service plan to Council;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the service plan as submitted by the LUD of Mafeking, attached hereto as Schedule ‘A’.
For: 6 Against:
CARRIED UNANIMOUSLY
5.4 LUD of Pine River Budget
Resolution No: 2020/096
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
WHEREAS the LUD of Pine River has prepared and presented a service plan to Council;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the service plan as submitted by the LUD of Pine River, attached hereto as Schedule ‘A’.
For: 6 Against:
CARRIED UNANIMOUSLY
5.5 5 Year Capital Plan: Review
5.6 2020 CDI Project Disbursal
Resolution No: 2020/097
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the expenditure and projects under the Manitoba Hydro CDI program as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
5.7 2020 Tax Insert: Calculation of Taxes Information
6. Financial
6.1 2019 Audit Letter: Review
6.2 Financial Statements
Resolution No: 2020/098
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the Unaudited Financial Statement for the Year Ended December 31st, 2019 as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
6.3 Membership: Chamber of Commerce
Resolution No: 2020/099
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Basic membership to the Swan Valley Chamber of Commerce for 2020.
For: 6 Against:
CARRIED UNANIMOUSLY
6.4 Engine Retarder Brakes Signs
Resolution No: 2020/100
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase of Engine Retarder Brake Signs in accordance with Noise By-Law 07/17, as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
6.5 Accounts Receivable – Ron Last Property: Review
6.6 Accounts Receivable – Animal Control: Review
6.7 Accounts Receivable – Overdue Utility
Resolution No: 2020/101
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the following unpaid utility accounts be added to the real property tax account of each account holder:
Roll # 302051.000 $146.00
Roll # 300593.000 $83.80
Roll # 20084.000 $152.35
Roll # 20809.000 $69.20
AND THAT the following utility accounts hereby be written off as uncollectable:
Utility Account # 20080.002 $1.88
Utility Account # 20092.007 $2.13
Utility Account # 20097.003 $1.88
Utility Account # 20504.001 $1.67
Utility Account # 20507.000 $2.13
For: 5 Against: 1
CARRIED
6.8 Birch River Library Expenditures
Resolution No: 2020/102
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the expenditures for the Birch River Library to a maximum of $450.00.
For: 6 Against:
CARRIED UNANIMOUSLY
6.9 Fire Department Quick Response Truck
Resolution No: 2020/103
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the purchase of a Quick Response Fire Truck to a maximum of $25,000.00.
For: 6 Against:
CARRIED UNANIMOUSLY
6.10 Accounts Payable
Resolution No: 2020/104
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Cheque Nos 20200237 to 20200292 be approved for payment in the amount of $121,391.60, including Council Indemnities in the amount of $5,573.26 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $5,572.87 as attached hereto as Schedule ‘A’;
AND FURTHER IT BE RESOLVED THAT the direct payment amount of 7,284.22 for Receiver General for February 2020 be hereby approved.
For: 6 Against:
CARRIED UNANIMOUSLY
7. Personnel
7.1 In Camera
Resolution No: 2020/105
Moved By: Connie Forbes
Seconded By: Nestor Rizok
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 6 Against:
CARRIED UNANIMOUSLY
7.2 Out of Camera
Resolution No: 2020/106
Moved By: Nestor Rizok
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the Regular Meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 6 Against:
CARRIED UNANIMOUSLY
8. Ward Reports & Work Orders
Resolution No: 2020/107
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work order #15/2020 attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
9. Delegations/Petitions
10. Meeting Attendance and Reports
10.1 G4 Mayors & Reeves
Resolution No: 2020/108
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Reeve Robert Hanson be appointed to the G4 Mayors and Reeves Committee;
AND THAT expenses be allowed for same.
For: 6 Against:
CARRIED UNANIMOUSLY
10.2 Report: SV RISE Meeting
10.3 Report: SV Municipal Airport Meeting
10.4 Report: IMWD Meeting
11. General Business
11.1 Drainage Licence: SW 22-35-23W
Resolution No: 2020/109
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Application for Licence to Construct Water Control Works for the project on the SW 22-35-23W;
AND THAT the CAO be authorized to submit such an application through the Water Licencing Portal.
For: 6 Against:
CARRIED UNANIMOUSLY
11.2 2020 Property Cleanup: Determine 4 Priority Properties
11.3 WSFN Lagoon – Letter of Response: Review
11.4 Subdivision: SE 6-34-19W
Resolution No: 2020/110
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve Subdivision No. 4617-19-7542 in the SE of 6-34-19WPM [Duncalfe];
With the following conditions:
Overdue taxes, if any, are required to be paid as a condition of final approval;
For: 6 Against:
CARRIED UNANIMOUSLY
11.5 Request to Purchase: SW 24-34-20W
Resolution No: 2020/111
Moved By: Wilmer Malcolm
Seconded By: Brad Wyatt
WHEREAS it is deemed expedient and in the best interest of the Municipality to obtain title to certain LGD Vested Crown Administered parcels to facilitate the sale of said land;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request CLPA to transfer title of the following parcels back to the RM of Mountain;
SW 24-34-20W [Roll #169900.000]
AND THAT the RM of Mountain request CLPA to remove these parcels from the joint agriculture agreement and lease listing so that the RM can facilitate a lease agreement;
AND THAT the CAO and Reeve be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
11.5.1 Purchase/Lease Agreement: SW 24-34-20W
Resolution No: 2020/112
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase the following LGD Vested/Crown Administered parcel from Ron Chaychuk for the reserve bid totaling $21,179.76;
SW 24-34-20W [Roll # 169900.000]
AND THAT all terms and conditions be as per Crown Land/LGD Vested Land Purchase Offer and Lease agreement attached hereto as Schedule ‘A’;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
11.6 Request to Purchase: Lot 30, Plan 1005
Resolution No: 2020/113
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase of Lot 30, Plan 1005; in Pine River, MB [Roll#73800.000] from A. & R. Polichshuk in the amount of $1,108.86 plus transfer costs;
For: 6 Against:
CARRIED UNANIMOUSLY
11.7 2020 Gravel Crushing: Mountain North
Resolution No: 2020/114
Moved By: Connie Forbes
Seconded By: Brad Wyatt
WHEREAS 2020 Mountain North Gravel Crushing Contract stipulates that crushing must be completed by April 30, 2020;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the contract extension deadline to May 30, 2020.
For: 6 Against:
CARRIED UNANIMOUSLY
11.8 Emergency Coordinator: Review Expectations
11.9 Noxious Weed Inspector: Province Requires By March 1
12. Communications
12.1 MOGA Letter Regarding Secondary Roads: Review
12.2 June District Meetings: Bring Forward any Issues
12.3 Dr. Recruitment Fund 2019 Report: Reviewed
12.4 LUD of Pine River Minutes: Review
12.5 LUD of Mafeking Minutes: Review
12.6 LUD of Birch River Minutes
Resolution No: 2020/115
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the purchase of a new rough cut mower for the LUD of Birch River.
For: 6 Against:
CARRIED UNANIMOUSLY
12.7 February Animal Control Report: Review
12.8 RCMP Report – Mountain North: Review
13. Adjournment
Resolution No: 2020/116
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on March 25th, 2020.
Meeting adjourned at 2:00pm
For: 6 Against:
CARRIED UNANIMOUSLY