Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, February 26th, 2020 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Steve Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:00 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2020/062
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT the Agenda for the February 26th, 2020 Regular Meeting of Council be adopted as presented.
For: 7 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2020/063
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held Feburary 12th, 2020 be adopted as presented, all requirements having been complied with.
For: 7 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 RM of Mountain Strategic Plan: Review 4 Priorities
4.2 Handi-Van Reserve Fund Closure By-Law
Resolution No: 2020/064
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 02/2020, being a By-Law to close the Handi-Van transit reserve account of the Rural Municipality of Mountain, be given first reading.
For: 7 Against:
4.3 Lands Exempt From Taxation By-Law
Resolution No: 2020/065
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT By-Law No. 03/2020, being a By-Law to exempt lands from taxation, be given first reading.
For: 7 Against:
CARRIED UNANIMOUSLY
4.4 Mafeking Water Rates By-Law
Resolution No: 2020/066
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT By-Law No. 10/19, being a By-Law to approve the Mafeking Water Rates, be given second reading.
For: 7 Against:
CARRIED UNANIMOUSLY
4.5 Mafeking Water Rates By-Law
Resolution No: 2020/067 Stephen Nadolney
BE IT RESOLVED THAT By-Law No. 10/19, being a By-Law to provide for Mafeking Water Rates, be given third and final reading.
Connie Forbes – yes
Robert Hanson – yes
Wilmer Malcolm – yes
Stephen Nadolney – yes
Arnie Pedersen – yes
Nestor Rizok – yes
Brad Wyatt – yes
CARRIED UNANIMOUSLY
5. Budget Discussions
5.1 Review: Ward Budget Allocation
5.2 Review: Fire Department Budget
5.2.1 Review: Gas Tax Projects
5.3 Property Management: 2020 Budget Items
5.3.1 Heritage Site
Resolution No: 2020/068
Moved By: Brad Wyatt
Seconded By: Arnie Pedersen
WHEREAS the Mafeking Heritage Site is a municipal property;
AND WHEREAS several capital expenditures must take place this year in order for the preservation of this site;
THEREFORE BE IT RESOLVED THAT the RM of Mountain hereby apply for a grant through the Community Foundation of Swan Valley Inc.;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
5.4 CDI Projects: Review 2020 Projects
5.5 Birch River Pool: Review 2020 Operation
5.6 Recreation Payments: Include in Budget
5.7 Birch River & Mafeking Utility Budgets: Review
5.8 Five Year Capital Plan: Priorities for 2022-2025
6. Financial
6.1 Financial Statements: Review
6.2 Fuel Inventory
Resolution No: 2020/069
Moved By: Brad Wyatt
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby expense the following fuel inventory as of Dec 31, 2019 as follows:
$531.43 Birch River Fire Department;
$531.42 Property Management.
For: 7 Against:
CARRIED UNANIMOUSLY
6.3 FleetNet Radio Purchase
Resolution No: 2020/070
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase of Fleetnet Radios for the R.M. of Mountain Fire Departments as per quotation attached hereto;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
6.4 Accounts Receivable
Resolution No: 2020/071
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the following unpaid MPI receivable accounts be hereby written off as uncollectable:
Invoice # 20180072 $1,103.00
Invoice # 20180090 $1,163.00
Invoice # 20180113 $1,193.00
Invoice # 20190009 $1,142.00
For: 7 Against:
CARRIED UNANIMOUSLY
6.5 Accounts Payable
Resolution No: 2020/072
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Cheque Nos 2020187 to 20200236 be approved for payment in the amount of $35,565.99, including Direct Deposit Payroll in the amount of $5,538.79 as attached hereto as Schedule ‘A’;
For: 7 Against:
CARRIED UNANIMOUSLY
7. Ward Reports & Work Orders
Resolution No: 2020/073
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #12/20 to #14/20 attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
8. Delegations/Petitions
9. Meeting Attendance and Reports
9.1 Managerial Review RCMP: March 10th @ 1 p.m.
9.2 SAP Meeting – Property In Mafeking: Send RM Meeting Schedule
9.3 HBRA AGM
Resolution No: 2020/074
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Brad Wyatt and Steve Nadolney of the Rural Municipality of Mountain be hereby authorized to attend the Hudson Bay Route Association Annual General Meeting to be held July 28/29th, 2020 in Hudson Bay, SK;
AND THAT expenses be allowed for same.
For: 7 Against:
CARRIED UNANIMOUSLY
9.4 MAFC Leadership & Risk Management
Resolution No: 2020/075
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT District Fire Chief Dave Forbes of the Rural Municipality of Mountain be hereby authorized to attend the MAFC Leadership and Risk Management seminar to be held March 19, 2020 in Winnipeg, MB;
AND THAT expenses be allowed for same.
For: 7 Against:
CARRIED UNANIMOUSLY
9.5 Change Meeting Dates: June 2020
Resolution No: 2020/076
Moved By: Brad Wyatt
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby change the June 24th, 2020 Regular Meeting of Council to June 30th, 2020.
For: 7 Against:
CARRIED UNANIMOUSLY
10. General Business
10.1 2020 Flood Preparedness Application
Resolution No: 2020/077
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2020 Flood Preparedness application as per Schedule ‘A’ attached hereto;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10.2 SV RISE: Membership Discussion
10.3 VIMT/Parkland 2020 Membership: Do Not Support
10.4 SV Vet Agreement
Resolution No: 2020/078
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request the Swan River Vet Clinic to alter the Veterinary Services Agreement as per Schedule ‘A’ attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10.5 Forsythe Road
Resolution No: 2020/079
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the agreement with A. & S. Willcock, as per Schedule ‘A’ attached hereto in regards to the Forsythe Road Project;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10.5.1 Forsythe Road Survey
Resolution No: 2020/080
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby contract Balchen and Kulchycki Surveys to complete the survey for the Forsythe Road Project.
For: 7 Against:
CARRIED UNANIMOUSLY
10.6 Menard Bridge Removal
Resolution No: 2020/081
Moved By: Nestor Rizok
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the removal of the Menard bridge and it shall be expenses from Ward 3.
For: 7 Against:
CARRIED UNANIMOUSLY
10.7 Noxious Weed Inspector: Required By March 1
10.8 Request: Liquor Sales in Mafeking
Resolution No: 2020/082
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby stipulate that there are no objections to the sale of alcohol within the LUD of Mafeking.
For: 7 Against:
CARRIED UNANIMOUSLY
10.9 Request: Driveway Permit
Resolution No: 2020/083
Moved By: Brad Wyatt
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the application for approach under the Approach Policy on the NW 1-41-25W;
AND THAT the applicant be responsible for 100% of all costs associated with the construction.
For: 7 Against:
CARRIED UNANIMOUSLY
10.10 Request to Lease/Purchase: SE 14-32-21W
Resolution No: 2020/084
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Sale of LGD Vested Crown Land Agreement and subsequent Lease Agreement for the following parcel; Terms and Conditions as attached hereto in Schedule ‘A’:
SE 14-32-21W
AND THAT Clauses 4A and 6C be hereby removed from the lease agreement;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
10.11 Retention & Destruction of Municipal Records
Resolution No: 2020/085
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the Chief Administrative Officer to destroy Municipal Documents under the Manitoba Regulation No. 53/97 as per Schedule A attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
11. Communications
11.1 Barrier Free Manitoba: Issue Letter of Support
11.2 LUD of Mafeking Minutes: Review
12. Adjournment
Resolution No: 2020/086
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on March 11th, 2020.
Meeting adjourned at 2:00 p.m.
For: 7 Against:
CARRIED UNANIMOUSLY