Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Friday, December 20th, 2019 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.



Members Present:
Reeve: Robert Hanson

Councillors: Wilmer Malcolm, Stephen Nadolney Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.

1. Call to Order

The meeting was called to order at 10:00 a.m. by Reeve Robert Hanson, quorum being present.

2. Adoption of Agenda

Resolution No: 2019/475
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Agenda for the December 20th, 2019 Regular Meeting of Council be adopted as presented.
For: 5 Against:
CARRIED UNANIMOUSLY

3. Matters Arising from Minutes

Resolution No: 2019/476
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held December 4th, 2019 be adopted as presented, all requirements having been complied with.
For: 5 Against:
CARRIED UNANIMOUSLY

4. By-Laws & Policies

4.1 Strategic Planning Discussion: Transportation & Public Utilities: Tabled

4.2 Building By-Law: Permit Fees: Deadline for Outstanding Permits

4.3 Accessibility Plan

Resolution No: 2019/477
Moved By: Arnie Pedersen
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the amended Accessibility Plan as per Schedule ‘A’ attached hereto.
For: 5 Against:
CARRIED UNANIMOUSLY

5. Financial

5.1 Financial Statements: Reviewed

Councillor Malcolm joined the meeting.

5.2 Year End Transfers

Resolution No: 2019/478
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve year end transfers to Reserves as follows:
Birch River Utility Reserve: $7,834.32
Mafeking Utility Reserve: $2,880.00
Road Maintenance Reserve Fund: $75,000.00 +
For: 6 Against:
CARRIED UNANIMOUSLY

5.3 2020 Interim Operating Budget

Resolution No: 2019/479
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby adopt the following 2020 Interim Operating Budget as per Section 163 of the Municipal Act to allow for expenditures:
GENERAL OPERATING $580,000.00
General Government $250,000.00
Protective $40,000.000
Transportation $150,000.00
Environmental Health $40,000.00
Public Health & Welfare $20,000.00
Economic Development $20,000.00
Recreation & Culture $10,000.00
Fiscal $50,000.00
BIRCH RIVER UTILITY OPERATING $50,000.00
MAFEKING UTILITY OPERATING $30,000.00
For: 6 Against:
CARRIED UNANIMOUSLY

5.4 Mafeking Heritage Site Donations/2020 Grant: Need Quotations

5.5 FCM Asset Management Grant

Resolution No: 2019/480
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for the RM of Mountain Asset Management Plan;
AND FURTHER BE IT RESOLVED THAT the RM of Mountain commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:
AND THAT the RM of Mountain commits $4,050.00 from its budget towards the costs of this initiative.
For: 6 Aganist:
CARRIED UNANIMOUSLY

5.6 CAFC Membership 2020

Resolution No: 2019/481
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve and authorize payment for the 2020 membership to the Canadian Association of Fire Chiefs.
For: 6 Against:
CARRIED UNANIMOUSLY

5.7 Accounts Payable

Resolution No: 2019/482
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Cheque Nos. 20191404 to 20191512 be approved for payment in the amount of $83,132.04, including Council Indemnities in the amount of $5,248.11 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $11,087.68 as attached hereto as Schedule ‘A’;
For: 6 Against:
CARRIED UNANIMOUSLY

6. Personnel

6.1 Office Stations

Resolution No: 2019/483
Moved By: Nestor Rizok
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase of a portable workstation to a maximum of $1,700.00.
For: 6 Against:
CARRIED UNANIMOUSLY

6.2 Renewal of Group Health/Dental Plan: Reviewed

6.3 2020 Green Team Students: Apply for Four Positions

6.4 Workplace Safety and Health Committee: Reviewed Committee Structure

7. WARD REPORTS & Work Orders

Resolution No: 2019/484
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #142/19 to #143/19 attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY

8. Delegations/Petitions

9. Meeting Attendance and Reports

10. General Business

10.1 SE 22-39-26W Thue Application: Review in Spring

10.2 Drainage 9-35-22W: Metcalfe: Prepare Easement Agreements

Councillor Wyatt joined the meeting.

10.3 2020 Gravel Tenders

Resolution No: 2019/485
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the RM of Mountain hereby award gravel contracts as follows:
Mountain South – Dyck Constraction (Wpgosis) Ltd.
Mountain North Crushing – Cement Works Inc.
Mountain North Hauling – Campbell Construction
For: 7 Against:
CARRIED UNANIMOUSLY

10.3.1 2020 Gravel Permits: Apply for Permits in 2020

10.4 Removal of Excavator

Resolution No: 2019/486
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
WHEREAS notice had been given to Mr. J. Masse in regards to the removal of equipment located on municipal property along Road Allowance No. 120W;
AND WHEREAS the equipment has yet to be moved;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the removal, impoundment and subsequent sale of the equipment located on municipal property.
For: 7 Against:
CARRIED UNANIMOUSLY

Councillor Pedersen left the meeting.

10.5 Gate on Road Allowance: Road 123W

Resolution No: 2019/487
Moved By: Nestor Rizok
Seconded By: Wilmer Malcolm
WHEREAS notice was given to Mr. R. Campbell to remove or install a swinging, unlocked gate located across Road Number 123W;
AND WHEREAS to date this gate has not yet been altered or removed as per Council’s request;
THEREFORE BE IT RESOLVED THAT Council of the RM of Mountain hereby authorize the removal of such a gate;
AND THAT all expenses incurred in doing such will be charged to Mr. R. Campbell.
For: 6 Against:
CARRIED UNANIMOUSLY

10.6 Rosa Road Bridge: Lower Railing Six Inches

10.7 Survey of Public Lane – Birch River: Fence not on Private Property

10.8 2020 Municipal Emergency Plan

Resolution No: 2019/488
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
WHEREAS The Emergency Measures Act requires communities to have Emergency Preparedness programs;
AND WHEREAS The Municipal Emergency Coordinator has presented an updated Emergency Prepareness Plan for approval;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the Emergency Preparedness Plan as presented;
AND THAT the Emergency Plan be sumitted to Emergency Measures Organization for approval.
For: 6 Against:
CARRIED UNANIMOUSLY

11. Communications

11.1 IMCD LiDar Support

Resolution No: 2019/489
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
WHEREAS the Rural Municipality of Mountain recognizes the need for more comprehensive data to better manage surface water, and that the Dauphin Lake Watershed is vulnerable to flooding and water-based erosion during high water events;
THEREFORE BE IT RESOLVED THAT the RM of Mountain support the need for LiDAR data in the Dauphin Lake Watershed, and request that it be included in on GeoManitoba’s priority list for 2020 LiDAR acquisition.
For: 6 Against:
CARRIED UNANIMOUSLY

11.2 Waste Disposal Facilities Permits: Deadline April 2, 2020

11.3 2019 Recycling Rebate: Reviewed

11.4 PUB: Mafeking Water Utility: Reviewed Correspondence

11.5 Request for Donations – Camp Bridges: No Donations

11.6 Bridge in a Box: Reviewed Information

11.7 LUD of Mafeking Minutes: Reviewed

12. Adjournment

Resolution No: 2019/490
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on January 8th, 2020
Meeting adjourned at 1:27 p.m.
For: 6 Against:
CARRIED UNANIMOUSLY