Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, December 4th, 2019 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
Councillors Malcolm and Nadolney were absent with notice.
CAO Paige Larocque was present and acted as secretary.
1. Call to Order
The meeting was called to order at 10:00 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2019/455
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Agenda for the December 4th, 2019 Regular Meeting of Council be adopted as presented.
For: 4 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2019/456
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held November 20th, 2019 be adopted as presented, all requirements having been complied with.
For: 4 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Strategic Planning Discussion – Transportation & Public Utilities:
Tabled
Councillor Pedersen joined the meeting.
4.2 Review of Accessibility Plan: Review Changes
4.3 Complaint Procedure Policy
Resolution No: 2019/457
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Complaints/Requests Procedure policy as per Schedule ‘A’ attached hereto;
AND THAT this policy shall now replace the previous Complaints Procedure, Complaints Background and Ward Specific Complaints policies.
For: 5 Against:
CARRIED UNANIMOUSLY
5. Financial
5.1 Financial Statements
Resolution No: 2019/458
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the Unaudited Financial Statement for the Month Ended November 30th, 2019 as presented.
For: 5 Against:
5.2 Building Sustainable Communities Grant
Resolution No: 2019/459
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Province of Manitoba has announced that the Building Sustainable Communities grant funds 50% of eligible planning activities including review and revisions to Development Plans;
AND THAT the Swan Valley Planning District Development Plan is in need of revisions;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the application under the Building Sustainable Communities grant for the review of the Swan Valley Planning District Development Plan;
AND THAT the RM of Mountain will be responsible for half of the expenses incurred while working on the RM of Mountain portion of the Development Plan.
For: 5 Against:
CARRIED UNANIMOUSLY
5.3 FCM Membership Renewal
Resolution No: 2019/460
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve and authorize the payment and 2020 membership to FCM.
For: 5 Against:
CARRIED UNANIMOUSLY
5.4 Accounts Receivable
Resolution No: 2019/461
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the following unpaid accounts receivable accounts be added to the real property tax account of each account holder:
Roll #300722.000 $28.02
For: 5 Against:
CARRIED UNANIMOUSLY
5.5 Overdue Utility Accounts
Resolution No: 2019/462
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the following unpaid utility accounts be added to the real property tax account of each account holder:
Roll #302020.000 $146.00
Roll #302019.000 $146.00
Roll #302015.000 $49.27
Roll #302051.000 $146.00
Roll #302032.000 $140.55
Roll #302034.000 $1.80
Roll #300496.000 $2.16
Roll #300512.000 $1.32
Roll #300773.000 $25.39
Roll #300458.000 $1.88
Roll #300516.000 $152.35
Roll #300809.000 $172.59
Roll #300502.000 $15.24
Roll #300714.000 $1.33
Roll #300585.000 $3.89
Roll #300542.000 $20.72
Roll #300521.000 $2.03
For: 5 Against:
CARRIED UNANIMOUSLY
5.6 Fire Department Purchase
Resolution No: 2019/463
Moved By: Arnie Pedersen
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve and authorize the payment for a cap and winterizing the Mountain North Quick Response Truck to a maximum of $2,500.00, to be paid from the 2019 Operating Budget.
For: 5 Against:
CARRIED UNANIMOUSLY
Councillor Forbes declared an interest and left the meeting for Resolution No. 2019/464.
5.7 Accounts Payable
Resolution No: 2019/464
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Cheque Nos.20191341 to 20191396 be approved for payment in the amount of $95,882.68 including Council Indemnities in the amount of $5,972.39 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $5,502.43 as attached hereto as Schedule ‘A’;
AND FURTHER IT BE RESOLVED THAT the direct payment amount of $6,858.60 for Receiver General for November be hereby approved.
For: 4 Against:
CARRIED UNANIMOUSLY
Councillor Forbes returned to the meeting.
6. Ward Reports & Work Orders
Resolution No: 2019/465
Moved By: Arnie Pedersen
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work order #141/19 attached hereto.
For: 5 Against:
CARRIED UNANIMOUSLY
7. Delegations/Petitions
7.1 10:30 A.M. Dave Forbes: Disbursement of Fire Department Equipment
8. Meeting Attendance and Reports
8.1 AMM Convention Recap: Reviewed
9. General Business
9.1 Drainage Applications
Resolution No: 2019/466
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Application for Licence to Construct Water Control Works for the Project on the SW 13-40-25W;
AND THAT the CAO be authorized to submit such an application through the Water Licencing Portal.
For: 5 Against:
CARRIED UNANIMOUSLY
9.2 Drainage 9-35-22W: Metcalfe
TABLED
9.3 Rosa Road Bridge
TABLED
9.4 2020 Municipal Emergency Plan
TABLED
9.4.1 Memorandum of Understanding: Town of Swan River
Resolution No: 2019/467
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Memorandum of Understanding with the Town of Swan River as per Schedule ‘A’ attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 5 Against:
CARRIED UNANIMOUSLY
9.5 2020 Contracts/Agreements
9.5.1 Animal Control
Resolution No: 2019/468
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby contract Carol Dutchak for 2020 Animal Control Services as per contract attached hereto as Schedule ‘A’;
AND THAT the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality.
For: 5 Against:
CARRIED UNANIMOUSLY
9.5.2 Building Inspector
Resolution No: 2019/469
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby contract Ron Lewicki for 2020 Building Inspection Services as per contract attached hereto as Schedule ‘A’;
AND THAT the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality.
For: 5 Against:
CARRIED UNANIMOUSLY
9.5.3 Emergency Coordinator
Resolution No: 2019/470
Moved By: Brad Wyatt
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby contract Stephen Nadolney for 2020 Emergency Coordinator Services as per contract attached hereto as Schedule ‘A’;
AND THAT the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality.
For: 5 Against:
CARRIED UNANIMOUSLY
9.5.4 Noxious Weed Inspector
Resolution No: 2019/471
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby contract Kim Brown-Livingston for 2020 Noxious Weed Inspector Services as per contract attached hereto as Schedule ‘A’;
AND THAT the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality.
For: 5 Against:
CARRIED UNANIMOUSLY
9.5.5 Land Rental – Ray’s Contracting
Resolution No: 2019/472
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Rental Agreement for Lots 23/24, Plan 1086 [Roll #300717.000], Birch River, MB, Terms and Conditions as attached hereto in Schedule ‘A’;
AND THAT the CAO and Reeve be authorized to sign on behalf of the Municipality.
For: 5 Against:
CARRIED UNANIMOUSLY
9.6 2020 Tax Sale
Resolution No: 2019/473
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
WHEREAS Section 365(2) of The Municipal Act states that Council may in any year designate the immediately preceding year or any earlier year as the year for which properties the taxes in respect of which are in arrears for the year must be offered for sale by auction to recover the tax arrears and costs;
BE IT RESOLVED THAT the designated year for which properties in arrears will be offered for sale by auction be 2019, and that all properties liable therefore shall be sold for any portion of arrears of taxes outstanding at December 31, 2018;
AND THAT “costs” shall be the actual costs for each parcel listed for 2018 arrears and administration fees of $50.00 as set forth in Regulation 50/97;
AND BE IT FURTHER RESOLVED THAT the 2020 Tax Sale be held November 5th, 2020 at 10:00 A.M. at the R.M. of Mountain Council Chambers;
AND THAT TAXervice of Swan River be authorized to conduct the 2020 Tax Sale for the Rural Municipality of Mountain.
For: 5 Against:
CARRIED UNANIMOUSLY
9.7 WSFN Request – Municipal Road Allowance: Ditch on WSFN Property
10. Communications
10.1 IMCD LiDar: Reviewed Cost Estimates
10.2 Mural 150: Reviewed
10.3 Retail Crime Summit – Call to Action: Reviewed
10.4 Holiday Dates – Waste Disposal Sites: December 24th and 31st
10.4.1 Construction Dumpster – Birch River Transfer Station: Keep Dumpster Year Round
10.5 Changes to Crown Land Permits/Leases: Reviewed
10.6 IPEWA Certificate Course: Reviewed
10.7 LUD of Pine River Minutes: Reviewed
10.8 LUD of Birch River Minutes: Reviewed
11. Adjournment
Resolution No: 2019/474
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on Friday, December 20th, 2019.
Meeting adjourned at 12:55 p.m.
For: 5 Against:
CARRIED UNANIMOUSLY