Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, October 23rd, 2019 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Stephen Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.
1. Call to Order
The meeting was called to order at 10:00 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2019/407
Moved By: Stephen Nadolney
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Agenda for the October 23rd, 2019 Regular Meeting of Council be adopted as presented.
For: 5 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2019/408
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held October 9th, 2019 be adopted as presented, all requirements having been complied with.
For: 5 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Road Opening By-Law
Resolution No: 2019/409
Moved By: Arnie Pedersen
Seconded By: Brad Wyatt
BE IT RESOLVED THAT By-Law No. 12/19, being a By-Law to open a municipal road of the Rural Municipality of Mountain, be given second reading.
For: 5 Against:
CARRIED UNANIMOUSLY
Councillor Rizok joined the meeting.
4.2 Road Opening By-Law
Resolution No: 2019/410
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT By-Law No. 12/19, being a By-Law to open a municipal road of the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – Yes
Robert Hanson – Yes
Wilmer Malcolm – Yes
Stephen Nadolney – Absent
Arnie Pedersen – Yes
Nestor Rizok – Yes
Brad Wyatt – Yes
CARRIED UNANIMOUSLY
Councillor Malcolm joined the meeting.
4.3 Strategic Planning Session: Fiscal Services
5. Financial
5.1 Financial Statements: Reviewed
5.2 2018 Final Audited Statements
Resolution No: 2019/411
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the 2018 Final Audited Statements for the Year Ended December 31st, 2018 as presented.
For: 7 Against:
CARRIED UNANIMOUSLY
5.3 Taxes Added
Resolution No: 2019/412
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby add the following taxes to the applicable Tax Roll:
Roll # 214300.000 $240.88
Roll # 113550.000 $224.65
For: 7 Against:
CARRIED UNANIMOUSLY
5.4 Taxes Cancelled
Resolution No: 2019/413
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby cancel the following taxes to the applicable Tax Roll:
2019 Cancellations
Roll # 300413.000 $219.81
Roll # 113500.000 $219.91
Roll # 300657.000 $3,022.07
Roll # 302027.000 $1,784.01
Roll # 36800.000 $779.47
Roll # 41100.000 $433.04
2018 Cancellations
Roll # 300657.000 $950.64
Roll# 36800.000 $134.15
CARRIED UNANIMOUSLY
5.5 Accounts Payable
Resolution No: 2019/414
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Cheque Nos 20191192 to 20191233 be approved for payment in the amount of $77,488.27, including Direct Deposit Payroll in the amount of $4,633.04 as attached hereto as Schedule ‘A’;
For: 7 Against:
CARRIED UNANIMOUSLY
6. Personnel
6.1 In Camera
Resolution No: 2019/415
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 7 Against:
CARRIED UNANIMOUSLY
6.2 Out of In Camera
Resolution No: 2019/416
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 7 Against:
CARRIED UNANIMOUSLY
6.3 Part Time Office Staff
Resolution No: 2019/417
Moved By: Arnie Pedersen
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Moutnain hereby hire Rita Cryderman as Part Time Administrative Clerk;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
6.4 Birch River Transfer Station Attendant: Reviewed
6.5 Employee Handbook Amendments
Resolution No: 2019/418
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend the Employee Handbook, including Job Descriptions as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
6.6 2020 Wage Specifications
Resolution No: 2019/419
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the wage schedule as outlined in Schedule ‘A’ attached hereto, effective January 1st, 2020.
For: 7 Against:
CARRIED UNANIMOUSLY
7. Ward Reports & Work Orders
Resolution No: 2019/420
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #123/19 to #128/19 attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
8. Delegations/Petitions
8.1 10:30 A.M. Stacy Grindle – Manitoba 150 Grant
Resolution No: 2019/421
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the rm of mountain hereby authorize Connie Forbes to attend the meeting on October 29, 2019 in Swan River, MB;
AND THAT expenses be allowed for the same.
For: 7 Against:
CARRIED UNANIMOUSLY
9. Meeting Attendance and Reports
9.1 Building Inspection Seminar
Resolution No: 2019/422
Moved By: Wilmer Malcolm
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Building Inspector, Ron Lewicki of the Rural Municipality of Mountain be hereby authorized to attend the Building Officials Instruction Seminar to be held October 23/24th, 2019 in Winnipeg, MB;
AND THAT expenses be allowed for same.
For: 7 Against:
CARRIED UNANIMOUSLY
9.2 Consultation: Watershed Districts Regulation
Resolution No: 2019/423
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Connie Forbes of the Rural Municipality of Mountain be hereby authorized to attend the Watershed District update consutlation to be held October 30th, 2019 in Dauphin, MB;
AND THAT expenses be allowed for same.
For: 7 Against:
CARRIED UNANIMOUSLY
9.3 2019 AMM Convention Attendance
Resolution No: 2019/424
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Robert Hanson, Connie Forbes and Arnie Pedersen of the Rural Municipality of Mountain be hereby authorized to attend the 2019 AMM Annual Convention to be held November 25th – 27th, 2019 in Brandon, MB;
AND THAT expenses be allowed for same.
For: 7 Against:
CARRIED UNANIMOUSLY
10. General Business
10.1 Drainage Applications: Reviewed Survey Requirements
10.2 Snow Removal Contractors
Resolution No: 2019/425
Moved By: Arnie Pedersen
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2019/2020 snow removal contractors as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
10.3 2019 Tax Sale: Reviewed Sale Requirements
10.4 2020 Software Support Agreement & Software License Agreement
Resolution No: 2019/426
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into an agreement with MuniWare for Support Services for 2020 and Software Licence agreement;
AND THAT the Chief Administrative Officer be authorized to sign on behalf of the municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10.5 Mountain North Gravel Inventories
Resolution No: 2019/427
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the payment to Trisum Logging in the amount of $55,670.43 for the 2019 gravel contract.
For: 6 Against: 0 Abstained: 1
CARRIED UNANIMOUSLY
10.6 2020 Gravel Contracts: Tender
10.7 Pine River Community Centre: CDI Project
10.8 Request – C. Rusk: Forward to Contractor
10.9 Application for Approach: M. Wyatt
Resolution No: 2019/428
Moved By: Wilmer Malcolm
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the application for approach under the Approach Policy on the NE 2-43-26W;
AND THAT the applicant be responsible for 50% of all costs associated with the construction.
For: 7 Against:
CARRIED UNANIMOUSLY
10.10 Impoundment – Excavator: Review Impoundment Procedures
11. Communications
11.1 Cowan Park: Tabled
11.2 IMCD Annual Report: For Review
11.3 LUD of Mafeking Minutes
Resolution No: 2019/429
Moved By: Connie Forbes
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the rural municipality of mountain hereby authorize the payment to Alex Rusk for work in Mafeking in the amount of $40.00.
For: 7 Against:
CARRIED UNANIMOUSLY
12. Adjournment
Resolution No: 2019/430
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on November 7th, 2019.
Meeting adjourned at 2:38 p.m.
For: 7 Against:
CARRIED UNANIMOUSLY