Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Tuesday, September 10th, 2019 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
Councillor Nadolney was absent with notice.
CAO Paige Larocque was present and acted as secretary.
1. Call to Order
The meeting was called to order at 10:05 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2019/358
Moved By: Nestor Rizok
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the Agenda for the September 10th, 2019 Regular Meeting of Council be adopted as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2019/359
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held August 28th, 2019 and the Road Opening Public Hearing Minutes held August 14th, 2019 be adopted as presented, all requirements having been complied with.
For: 6 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Strategic Planning Discussion: General Government Services Review
4.2 Employee Handbook: Vacation – Annual Leave
Resolution No: 2019/360
Moved By: Brad Wyatt
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the amendments to Section 20: Vacation – Annual Leave of the Employee Handbook.
For: 6 Against:
CARRIED UNANIMOUSLY
4.3 Building By-Law
Resolution No: 2019/361
Moved By: Nestor Rizok
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT By-Law No. 13/19, being a Building By-Law of the Rural Municipality of Mountain, be given first reading.
For: 6 Against:
CARRIED UNANIMOUSLY
5. Financial
5.1 Financial Statements
Resolution No: 2019/362
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the Unaudited Financial Statement for the month ending August 31st, 2019 as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
5.2 ICIP Funding
Resolution No: 2019/363
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby submit the project titled: Culvert Crossing NE 11-40-25W [Priority 5] for grant funding through the Investing in Canada Infrastructure Program – Rural and Northern Communities Infrastructure Stream;
AND FURTHER BE IT RESOLVED THAT Council of the RM of Mountain hereby support the project and commits to provide its share $31,360.02 towards the project.
For: 6 Against:
CARRIED UNANIMOUSLY
5.3 BSCP Funding: Birch River Pool
Resolution No: 2019/364
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the CAO to sign the Building Sustainable Communities Program funding agreement for the Birch River Pool Upkeep and Repairs.
For: 6 Against:
CARRIED UNANIMOUSLY
5.4 Accounts Receivable
Resolution No: 2019/365
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the unpaid accounts receivable accounts, as listed below, be added to the real property tax account of each account holder:
Roll # 300593 – $3.12
Roll # 300582 – $12.45
Roll # 300502 – $3.12
For: 6 Against:
CARRIED UNANIMOUSLY
5.5 Overdue Utility Accounts
Resolution No: 2019/366
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the following unpaid utility accounts be added to the real proeprty tax account of each account holder:
Roll # 302064.000 $293.83
Roll # 300593.000 $152.35
Roll # 300773.000 $152.35
Roll # 300563.000 $95.88
For: 6 Against:
CARRIED UNANIMOUSLY
5.6 Accounts Payable
Resolution No: 2019/367
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Cheque Nos. 20191029 to 20191087 be approved for payment in the amount of $95,981.85, including Council Indemnities in the amount of $5,414.39 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $4,696.91 as attached hereto as Schedule ‘A’;
For: 6 Against:
CARRIED UNANIMOUSLY
Councillor Pedersen left the meeting.
6. Personnel
6.1 Mafeking Transfer Station
Resolution No: 2019/368
Moved By: Brad Wyatt
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Moutnain hereby hire Candace Barker as Mafeking Transfer Station Attendant;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 5 Against:
CARRIED UNANIMOUSLY
7. Ward Reports & Work Orders
Resolution No: 2019/369
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #107/19 to #114/19 attached hereto.
For: 5 Against:
CARRIED UNANIMOUSLY
8. Delegations/Petitions
8.1 10:00 A.M. Variance Application: Larocque
9. Meeting Attendance and Reports
9.1 SAFE Work: Review Registration
9.2 SV RISE Meeting
Resolution No: 2019/370
Moved By: Wilmer Malcolm
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Reeve, Council and CAO of the Rural Municipality of Mountain be hereby authorized to attend the SV RISE meeting to be held September 19th, 2019 in Minitonas, MB;
AND THAT expenses be allowed for same.
For: 5 Against:
CARRIED UNANIMOUSLY
9.3 Municipal Emergency Workshop
Resolution No: 2019/371
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Emergency Coordinator, Steve Nadolney of the Rural Municipality of Mountain be hereby authorized to attend the 2019 Municipal Emergency Workshop to be held October 29th, 2019 in Dauphin, MB;
AND THAT expenses be allowed for same.
For: 5 Against:
CARRIED UNANIMOUSLY
9.4 AMM Convention Dates: Draft Agenda
9.5 November/December: Meeting Date Changes
9.6 HR Course: UCN Dates
10. General Business
10.1 Drainage Applications: None
10.2 Variance Application
Resolution No: 2019/372
Moved By: Brad Wyatt
Seconded By: Wilmer Malcolm
WHEREAS Council of the Rural Municipality of Mountain held a Public Hearing on September 10th, 2019 to hear the Zoning Variation Application #VAR01-2019 [Larocque] for the property legally described as Part NW 23-40-26W, Birch River, MB;
AND WHEREAS there were no objections, or all objections were heard and considered;
THEREFORE BE IT RESOLVED THAT the Zoning Variation Order #VAR01-2019 be approved as per Schedule ‘A’ attached hereto.
For: 5 Against:
CARRIED UNANIMOUSLY
10.3 Menard Bridge Removal: Advertise
10.4 Birch River WDG Closure Phase 1
Resolution No: 2019/373
Moved By: Connie Forbes
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Request for Quotation: Birch River Waste Disposal Site Phase 1 Closure agreement from Campbell Construction.
For: 5 Against:
CARRIED UNANIMOUSLY
10.5 Dispute: Property Lines in Birch River
Resolution No: 2019/374
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the expenditure to survey the Public Lane located on Plan 1010 in Birch River, MB.
For: 5 Against:
10.6 2019 Gravel Contract – Mountain South: Haul Additional M3
10.7 2020 Gravel Tenders: Review Tender Documents
11. Communications
11.1 AMM Resolutions 2019: Tax Sale Resolutions To Be Presented at AMM Convention
11.2 Legion Memorial Book
Resolution No: 2019/375
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby authorize the purchase of advertising in the Manitoba Military Service Recognition Book in the amount of $205.00.
For: 5 Against:
CARRIED UNANIMOUSLY
11.3 Advertising RM of Mountain: No Promotion Advertising Locally
Councillor Pedersen returned to the meeting.
11.4 LUD of Pine River June Minutes: Review
11.5 LUD of Pine River July Minutes: Review
11.6 LUD of Pine River August Minutes: Review
11.7 LUD of Pine River September Minutes: Review
11.8 LUD of Birch River September Minutes: Review
12. Adjournment
Resolution No: 2019/376
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on September 25th, 2019.
Meeting adjourned at 1:37 p.m.
For: 6 Against:
CARRIED UNANIMOUSLY