Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, July 10th, 2019 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Stephen Nadolney, Nestor Rizok, Connie Forbes and Arnie Pedersen.
Councillor Wyatt was absent with notice.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:02 by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2019/272
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the Agenda for the July 10th, 2019 Regular Meeting of Council be adopted as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2019/273
Moved By: Nestor Rizok
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held June 26th, 2019 be adopted as presented, all requirements having been complied with.
For: 6 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Strategic Plan: Discuss Priorities
4.2 Road Allowance By-Law
Resolution No: 2019/274
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT By-Law No. 11/19, being a By-Law to govern the uses of road allowances within the Rural Municipality of Mountain, be given first reading.
For: 6 Against:
CARRIED UNANIMOUSLY
4.3 Birch River Water Rates By-Law
Resolution No: 2019/275
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT By-Law No. 09/19, being a By-Law to provide for water rates within the LUD of Birch River, be given first reading.
For: 6 Against:
CARRIED UNANIMOUSLY
4.4 Mafeking Water Rates By-Law
Resolution No: 2019/276
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT By-Law No. 10/19, being a By-Law to provide for water rates within the LUD of Mafeking, be given first reading.
For: 6 Against:
CARRIED UNANIMOUSLY
5. Financial
5.1 Financial Statements: Review
5.2 ICIP Funding Priorities: Discussion
5.3 Computer Upgrade Purchase
Resolution No: 2019/277
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase of two new office computer stations as per the attached quote from MicroAge.
For: 6 Against:
CARRIED UNANIMOUSLY
5.4 Accounts Receivable
Resolution No: 2019/278
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT the following unpaid accounts receivable accounts be added to the real property tax account of each account holder:
Roll #302059.000 $1.07
Roll #302064.000 $3.62
Roll #301962.000 $1.33
Roll #300690.000 $1.47
Roll #300582.000 $3.12
For: 6 Against:
CARRIED UNANIMOUSLY
Councillor Forbes declared an interest for Resolution Number 2019/279 and left the meeting.
5.5 Accounts Payable
Resolution No: 2019/279
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Cheque Nos.20190743 to 20190823 be approved for payment in the amount of $107,690.20, including Council Indemnities in the amount of $7,228.58 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $4,633.04 as attached hereto as Schedule ‘A’;
AND FURTHER IT BE RESOLVED THAT the direct payment amount of 7,115.82 for Receiver General for June 2019 be hereby approved.
For: 5 Against:
CARRIED UNANIMOUSLY
Councillor Forbes returned to the meeting.
6. Personnel
6.1 In Camera
Resolution No: 2019/280
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 6 Against:
CARRIED UNANIMOUSLY
6.2 Out of Camera
Resolution No: 2019/281
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 6 Against:
CARRIED UNANIMOUSLY
6.3 Birch River/Mafeking Public Works: Reviewed in Camera
7. Birch River Water Plant Upgrades: Investigate Further Funding Opportunities
8. Ward Reports & Work Orders
Resolution No: 2019/282
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #82/19 to #90/19 attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
9. Delegations/Petitions
10. Meeting Attendance and Reports
10.1 SCN Grand Opening
Resolution No: 2019/283
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Reeve Robert Hanson of the Rural Municipality of Mountain be hereby authorized to attend the Sapotaweyak Cree Nation Grand Opening to be held July 25th, 2019 in Swan River, MB;
AND THAT expenses be allowed for same.
For: 6 Against:
CARRIED UNANIMOUSLY
10.2 SAFE Work Workshops
Resolution No: 2019/284
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Reeve and Council and CAO of the Rural Municipality of Mountain be hereby authorized to attend the SAFE Work Workshop to be held September 17th and 18th, 2019 in Swan River, MB;
AND THAT expenses be allowed for same.
For: 6 Against:
CARRIED UNANIMOUSLY
10.3 HR Training: Employee Appraisals
Resolution No: 2019/285
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Paige Larocque, CAO of the Rural Municipality of Mountain be hereby authorized to attend the Performance Appraisal Workshop to be held August 13th, 2019 in Brandon, MB;
AND THAT expenses be allowed for same.
For: 6 Against:
CARRIED UNANIMOUSLY
11. General Business
11.1 Drainage Applications: None
11.2 Demolition Permit – 114 Louise Ave: Return Deposit
11.3 Request – Speed Limit Sign: Order Sign
11.4 Cowan Community Centre Agreements
Resolution No: 2019/286
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Lease Agreement with the Cowan Community Centre for the following parcel; Terms and Conditions as attached hereto in Schedule ‘A’:
Part of SW 26-35-23W
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
11.5 Cowan Park Agreement
Resolution No: 2019/287
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Lease Agreement with the Friends of Cowan Park for the following parcel; Terms and Conditions as attached hereto in Schedule ‘A’:
Part SW 35-35-23W
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
11.6 2018 Gravel Stockpile: Shortage was in M3
11.7 2019 Gravel Checkers
Resolution No: 2019/288
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire gravel checkers as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
11.8 RM of Mountain Cleaning Contract: Advertise
12. Communications
12.1 IMCD Water Festival
Resolution No: 2019/289
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby authorize a donation towards the IMCD Water Festival in the amount of $100.00.
For: 6 Against:
CARRIED UNANIMOUSLY
12.2 Complaints – Dust Control: Draft Policy
12.3 RM of Mountain Recycling: Post signage regarding waste in recycling containers
12.4 Work order
Resolution No: 2019/290
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work order #91/19 to #92/19 attached hereto.
For: 6 Against:
12.5 LUD of Birch River Minutes: Reviewed
12.6 June Animal Control Report: Reviewed
13. Adjournment
Resolution No: 2019/291
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on July 24th, 2019.
Meeting adjourned at 1:15pm
For: 6 Against:
CARRIED UNANIMOUSLY