Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, June 26th, 2019 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Stephen Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
Councillor Malcolm was absent.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:05 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2019/251
Moved By: Nestor Rizok
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT the Agenda for the June 26th, 2019 Regular Meeting of Council be adopted as presented.
For: 5 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2019/252
Moved By: Nestor Rizok
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held June 13th, 2019 be adopted as presented, all requirements having been complied with.
For: 5 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Strategic Plan: Discussion
4.2 Repeal Speed Limits By-Law
Resolution No: 2019/253
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 08/19, being a By-Law to repeal by-law No. 05/19 [speed limits] of the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – yes
Robert Hanson – yes
Wilmer Malcolm – absent
Stephen Nadolney – yes
Arnie Pedersen – yes
Nestor Rizok – yes
Brad Wyatt – absent
CARRIED UNANIMOUSLY
4.3 Birch River Utility Rate By-Law: Add $10,000 Reserve Transfer
4.4 Mafeking Utility Rate By-Law: Add $10,000 Reserve Transfer
4.5 Public Works Policy
Resolution No: 2019/254
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Municipal Private Works Policy as per Schedule ‘A’ attached hereto.
For: 5 Against:
CARRIED UNANIMOUSLY
4.6 Insurance Payments Policy
Resolution No: 2019/255
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend the Accounts Recievable policy as per Schedule ‘A’ attached hereto.
For: 5 Against:
CARRIED UNANIMOUSLY
4.7 Fire: Heavy Equipment Recruitment Reimbursement
4.8 Road Allowance Policy/By-Law: Discussion
5. Financial
5.1 Financial Statements: Review
5.2 Investing in Canada Infrastructure Program: Bridges, Water Line Replacement
5.3 SV Airport Commission 2019 Levy
Resolution No: 2019/256
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2019 Budget and Levy for the Swan Valley Municipal Airport Commission based on 2016 assessment, the RM of Mountain portion being $7,905.00.
For: 5 Against:
CARRIED UNANIMOUSLY
5.4 Mafeking Utility 2017 Deficit Recovery: Review PUB Order
5.5 Fire Department Purchases
Resolution No: 2019/257
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
WHEREAS Fire Department Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the following purchases:
Sea Hawk Invoice #M19-1508 – $1,184.74
Sea Hawk Invoice #M19-1507 – $570.54
Sea Hawk Invoice #M19-1518 – $570.54
Sea Hawk Invoice #M19-1516 – $288.15
Work & Casual World – $214.69
For: 5 Against:
CARRIED UNANIMOUSLY
5.6 Accounts Payable
Resolution No: 2019/258
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Cheque Nos.20190680 to 20190742 be approved for payment in the amount of $61,291.75, including Direct Deposit Payroll in the amount of $4,633.04 as attached hereto as Schedule ‘A’.
For: 5 Against:
CARRIED UNANIMOUSLY
6. Birch River Water Treatment Plant Upgrades
6.1 Birch River Water Treatment Plant Upgrades: Reviewed Tenders
7. Personnel
7.1 2019 Gravel Checkers: Review
7.2 Pine River Green Team Student
Resolution No: 2019/259
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Chantelle Schellenberg as Pine River Green Team Student;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 5 Against:
CARRIED UNANIMOUSLY
7.3 Mafeking Casual Public Works: Review with Ward 6 Councillor
8. Ward Reports & Work Orders
Resolution No: 2019/260
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #75/19 to #81/19 attached hereto.
For: 5 Against:
CARRIED UNANIMOUSLY
Councillor Wyatt joined the meeting.
9. Delegations/Petitions
10. Meeting Attendance and Reports
10.1 HBRA AGM
Resolution No: 2019/261
Moved By: Arnie Pedersen
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Robert Hanson and Brad Wyatt of the Rural Municipality of Mountain be hereby authorized to attend the Hudson Bay Route Association Annual General meeting to be held August 7th, 2019 in Flin Flon, MB;
AND THAT expenses be allowed for same.
For: 6 Against:
CARRIED UNANIMOUSLY
10.2 Manitoba Association of Municipal Emergency Coordinators Membership
Resolution No: 2019/262
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the membership of Emergency Coordinator Stephen Nadolney to the Manitoba Association of Municipal Emergency Coordinators.
For: 6 Against:
CARRIED UNANIMOUSLY
10.3 IPWEA AM Training
Resolution No: 2019/263
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Paige Larocque of the Rural Municipality of Mountain be hereby authorized to enroll in the IPEWA Professional Certification in Asset Management Training;
AND THAT expenses be allowed for same.
For: 6 Against:
CARRIED UNANIMOUSLY
11. General Business
11.1 Drainage Applications: None
11.2 Private Drainage
Resolution No: 2019/264
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the private Applications for License to Construct Water Control Works on the NE 14-39-26W and SW 23-39-26W.
For: 6 Against:
CARRIED UNANIMOUSLY
11.3 Pine River Playground Insurance: No need for insurance
11.4 2018 Gravel Stockpile
Resolution No: 2019/265
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
WHEREAS a survey of the 2018 Mountain North gravel stockpile was completed;
AND WHEREAS the survey revealed a shortage of 2,139.60 cubic yards;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby expense the shortfall in the amount of $8,986.32 from Ward 4, 5 and 6.
For: 6 Against:
CARRIED UNANIMOUSLY
11.5 Ethelbert Vet Services District Agreement
Resolution No: 2019/266
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2019 Ethelbert Veterinary Services Agreement;
AND THAT the Reeve and CAO be authorized to sign on behalf of the municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
11.6 Floyd Corbett Motors – Petroleum Tank Removal: Obtain Quotes
11.7 Offer to Purchase: SW 14-34-23W
Resolution No: 2019/267
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
WHEREAS it is deemed expedient and in the best interest of the municipality to obtain title to certain LGD Vested Crown Administered parcels to facilitate the sale of said land;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request CLPA to transfer title of the following parcels back to the RM of Mountain;
SW 14-34-23W [Roll # 210400.000];
AND THAT the RM of Mountain request CLPA to remove these parcels from the joint agriculture agreement and lease listing so that the RM can facilitate a lease agreement;
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
11.7.1 Offer to Purchase: SW 14-34-23W
Resolution No: 2019/268
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase the following LGD Vested/Crown Administered parcel from John and Rosemarie Olson for the reserve bid totaling $16,057.83;
SW 14-34-23W [Roll # 210400.000]
AND THAT all terms and conditions be as per Crown Land/LGD Vested Land Purchase Offer agreement and policy attached hereto as Schedule ‘A’;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
11.8 Request – Speed Limit Sign: Review with Ward One Councillor
11.9 Destruction of Municipal Records
Resolution No: 2019/269
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the Chief Administrative Officer to destroy Municipal Documents under the Manitoba Regulation No. 53/97 as per Schedule A attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
12. Communications
12.1 Health Care Clinic – Expansion Proposal
Resolution No: 2019/270
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby agree to the request from the Swan Valley Primary Care Centre and approve the structural expansion assessment to be paid out of the Physician Recruitment Fund.
For: 6 Against:
CARRIED
12.2 OSS – Acceptable Recycling: Reviewed
13. Adjournment
Resolution No: 2019/271
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on July 10th, 2019.
Meeting adjourned at 2:03 p.m.
For: 6 Against:
CARRIED UNANIMOUSLY