Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Thursday, June 13th, 2019 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Stephen Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:05 by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2019/225
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Agenda for the June 13th, 2019 regular Meeting of Council be adopted as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2019/226
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held May 22nd, 2019 be adopted as presented, all requirements having been complied with.
For: 6 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Strategic Plan: Discussion
4.2 Repeal Speed Limits By-Law
Resolution No: 2019/227
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT By-Law No. 08/19, being a By-Law to repeal By-Law No. 05/19 [speed limits] of the Rural Municipality of Mountain, be given first reading.
For: 6 Against:
CARRIED UNANIMOUSLY
Councillor Malcolm joined the meeting.
4.3 Repeal Speed Limits By-Law
Resolution No: 2019/228
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 08/19, being a By-Law to repeal by-law No. 05/19 [speed limits] of the Rural Municipality of Mountain, be given second reading.
For: 7 Against:
CARRIED UNANIMOUSLY
4.4 Public Works Policy: Draft policy for next meeting
4.5 Safety Incident Policy
Resolution No: 2019/229
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Incident Reporting policy as part of the RM of Mountain Workplace Safety and Health manual as per Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
4.6 Burning Bans: Sustainable Development to enact bans
4.7 Water Plants – Maintenance Policy: Draft policy
4.8 Property Maintenance within LUD’s: Split maintenance costs 50/50 RM/LUD
5. Financial
5.1 Financial Statements: Review
5.2 Independent Auditor’s Report: Gas Tax Funding
5.3 Audit – Birch River Landfill Liability: Need Contractor Estimates
5.4 SVEC CDC
Resolution No: 2019/230
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby do confirm that the municipality takes no responsibility or financial interest in the Swan Valley Enterprise Center Community Development Corporation.
For: 7 Against:
CARRIED UNANIMOUSLY
5.5 Reserve Transfer: Mountain North Quick Response Truck
Resolution No: 2019/231
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the transfer from the Fire Fighting Equipment Reserve Fund in the amount of $6,417.51 for the purchase of the Mountain North quick response truck.
For: 7 Against:
CARRIED UNANIMOUSLY
5.6 Investing In Canada Program Intake: Reviewed Priorities
5.7 Mafeking Utility Rate Study: Reviewed Rates
5.8 Birch River Utility Rate Study: Reviewed Rates
5.9 Accounts Receivable
Resolution No: 2019/233
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT the following unpaid accounts receivable accounts be added to the real property tax account of each account holder:
Roll # 300516.000 $5.18
Roll # 300809.000 $6.24
Roll # 300720.000 $6.24
For: 7 Against:
CARRIED UNANIMOUSLY
5.10 Fire Department Purchases
Resolution No: 2019/234
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
WHEREAS Fire Department Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the following purchases:
Urbanowski’s Garage: $261.00
Ronald Communications: $244.82
Work & Casual World: $214.69
SV Mutual Aide District: $400.00
Thermal Imaging Camera: $2500.00
For: 7 Against:
CARRIED UNANIMOUSLY
5.11 2019 Recreation Commission Payments
Resolution No: 2019/235
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the annual donations as follows:
Mafeking Recreation Commission $1500.00
Bellsite Recreation Commission $1500.00
Cowan Recreation Commission $1500.00
For: 7 Against:
CARRIED UNANIMOUSLY
5.12 SV Vet Services District
Resolution No: 2019/236
Moved By: Connie Forbes
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2019 Budget and Levy for the Swan Valley Vet Services District, with the RM of Mountain portion being $6,266.57.
For: 7 Against:
CARRIED UNANIMOUSLY
5.13 Cowan Dry Hydrant: Obtain costs estimates
5.14 2019 Gravel Crushing Contractor
Resolution No: 2019/232
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain cancel cheque number 20190552;
AND THAT payment to Cook Bros. Cartage under the 2019 Gravel Crushing Contract be made in the amount of $52,151.02.
For: 6 Against: 1
CARRIED
5.15 Accounts Payable
Resolution No: 2019/237
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Cheque Nos.20190587 to 20190678 be approved for payment in the amount of $160,325.20, including Council Indemnities in the amount of $5,967.47 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $4,633.04 as attached hereto as Schedule ‘A’;
AND FURTHER IT BE RESOLVED THAT the direct payment amount of 6,586.16 for Receiver General fo May 2019 be hereby approved.
For: 7 Against:
CARRIED UNANIMOUSLY
6. Personnel
6.1 Cowan Waste Disposal Attendant
Resolution No: 2019/238
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Carol Dutchak as Cowan Waste Disposal Attendant;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
6.2 2019 Gravel Checkers: Councillors will check if cannot find employees
6.3 LUD of Mafeking Committee Member: By-Election Scheduled for August 21st
6.4 Pine River/Mafeking Green Team Students: No Students
Councillor Malcolm left the meeting.
6.5 Birch River Pool: Backup Attendant Position
Resolution No: 2019/239
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Sierra Makasoff as Backup Attendant for the Birch River Pool;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
7. Ward Reports & Work Orders
Resolution No: 2019/240
Moved By: Stephen Nadolney
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #64/19 to #74/19 attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
8. Delegations/Petitions
8.1 10:15 AM – Dane Guignion: Fence on Road Allowance
9. Meeting Attendance and Reports
9.1 September Meeting Change
Resolution No: 2019/241
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby change the September 11th, 2019 regular meeting of Council to September 10, 2019.
For: 6 Against:
CARRIED UNANIMOUSLY
10. General Business
10.1 Drainage Applications
Resolution No: 2019/242
Moved By: Brad Wyatt
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Application(s) for Licence to Construct Water Control Works as attached hereto in Schedule ‘A’.
For: 6 Against:
CARRIED UNANIMOUSLY
10.2 Private Drainage Application: NE 22-39-26W
Resolution No: 2019/243
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the private Application for License to Construct Water Control Works on the NE 22-39-26W.
For: Against: 6
DEFEATED
10.3 Surplus Asset Sale
10.3.1 In Camera
Resolution No: 2019/244
Moved By: Nestor Rizok
Seconded By: Stephen Nadolney
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss tender openings.
For: 6 Against:
CARRIED UNANIMOUSLY
10.3.2 Out of Camera
Resolution No: 2019/245
Moved By: Brad Wyatt
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 6 Against:
CARRIED UNANIMOUSLY
10.3.3 Surplus Asset Sale Decision
Resolution No: 2019/246
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the tender for surplus assets as advertised by the RM of Mountain and award the bid as per Schedule ‘A’ attached hereto.
For: 6 Against:
CARRIED UNANIMOUSLY
10.4 RM Road Allowances: Develop policy
10.5 Federal Procurement Access Agreement
Resolution No: 2019/247
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into the Federal Procurement Instrument Access Agreement as an optional user with the Government of Manitoba pursuant to the Master User Agreement and the Canadian Collaborative Procurement Guide;
AND THAT the CAO be authorized to sign on behalf of the municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
10.6 Mafeking Fire Hall: PMH LOU
Resolution No: 2019/248
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Letter of Understanding (Revision 1) dated May 2, 2019 between the RM of Mountain and Prairie Mountain Health as per Schedule ‘A’ attached hereto, subject to the following conditions:
That PMH give the RM of Mountain 3 months notice upon termination of the current lease agreement;
AND THAT the CAO be authorized to sign on behalf of the municipality.
For: 6 Against:
CARRIED UNANIMOUSLY
10.7 Request – Private Insurance Policies Under RM of Mountain: No interest charged for installment payments
10.8 Assessment Information: Review recent development
11. Communications
11.1 Manitoba Infrastructure Service Delivery Review: RM has no equipment to contract
11.2 Manitoba Infrastructure Weed Control: Review
11.3 Town of Swan River – Watersheds Act: Reviewed
11.4 MGRA 2019 Nominations: No nominations for 2019
11.5 Cowan Wayside Park & Community Centre: Transfer documents sent to Land Titles Office
11.6 Cowan Trail Celebration
Resolution No: 2019/249
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby declare the 21st Annual Cowan Trail Celebration being held August 24th, 2019 a community event and open to the public.
For: 6 Against:
CARRIED UNANIMOUSLY
11.7 May Animal Control Report: Reviewed
11.8 LUD of Pine River Minutes: Reviewed
11.9 LUD of Birch River Minutes: Reviewed
11.10 L.U.D. of Mafeking Minutes: Reviewed
12. Adjournment
Resolution No: 2019/250
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on June 26th, 2019.
Meeting adjourned at 2:53 p.m.
For: 6 Against:
CARRIED UNANIMOUSLY