Swan Valley West Minutes – April 23, 2019

Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 23rd day of April, 2019 at 7:00 p.m.


Present:
Deputy Reeve; Carrie Blosha
Councillors; Glen Foster
Bill Gade
Matt Wills
Darryl Pierrepont
Tyler Kushniryk

Interim Acting CAO: Cheryle Zbirun

Absent With Prior Written Notice:
Reeve, William Galloway

Delegations:
7:15 pm –Public Hearing – Variance re: NE 20-37-27 WPM
7:30 pm –Public Hearing – Variance re: S ½ 2-39-27 WPM

1. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that written notice of absence has been received from Reeve, William Galloway, regarding his inability to attend the Regular Meeting of Council held on this 23rd day of April, 2019, and the same shall be accepted by the members of Council for the Municipality of Swan Valley West.
Carried:

2. MATT WILLS
BILL GADE
RESOLVED that the Agenda for the Regular Meeting of Council held on this 23rd day of April, 2019, shall be adopted as read.
Carried:

3. BILL GADE
GLEN FOSTER
RESOLVED that the minutes from the Regular Meeting of Council held on March 26th and April 9th, 2019 and the Special Meeting of Council held April 8th, 2019 shall be adopted as received.
Carried:

4. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED that the Rural PW Report for April 23rd, 2019 submitted by Rural Public Works Foreman shall be received by the Council for the Municipality of Swan Valley West . Carried:

5. BILL GADE
MATT WILLS
RESOLVED that we do hereby adjourn the Regular Meeting of Council at 7:22 pm to open the Public Hearing regarding the Variation Application concerning the property known as NE ¼ of Section 20-37-27 WPM;
BE IT FURTHER RESOLVED that we shall reconvene the Regular Meeting of Council immediately following the adjournment of said Public Hearing. Carried:

6. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED that the Regular Meeting of the Council for the Municipality of Swan Valley West shall now re-open at 7:37 pm to proceed with the regular business of council.
Carried:

7. BILL GADE
MATT WILLS
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of Mark Prieston, Landfill Attendant, to write the SWANA Certification Exam in Winnipeg, MB to be held on June 6th, 2019.
BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current municipal policies and by-laws. Carried:

**Council Member Tyler Kushniryk withdrew from meeting at 7:41 pm**
**With reference to the April 23rd, 2019 agenda, Item #7.4, Resolution #6 regarding Grant rescinded for 4-H Beef Club.**
**Council Member Tyler Kushniryk returned to the meeting at 7:43 pm**

8. DARRYL PIERREPONT
MATT WILLS
RESOLVED that, due to cancellation of the event and funding no longer being required, we do hereby agree to rescind Resolution No. 4 dated March 12th, 2019, and;
BE IT FURTHER RESOLVED that the members of Council for the Municipality of Swan Valley West wish to express their commitment to our community’s youth and would consider a grant application for a future event.
Carried:

9. GLEN FOSTER
BILL GADE
RESOLVED that a Public Hearing shall be held on May 14th, 2019 at 7:30 pm for the purpose of receiving presentations from those who may be interested as related to the Request for a Variance Order regarding to increase the Maximum Site Area from 10 acres to 54.8 acres within the “Ag” Agricultural General Zone” on the property known as the SE ¼ of Section 18-35-27 WPM and;
BE IT FURTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Planning Act.
Carried:

10. TYLER KUSHNIRYK
BILL GADE
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #15220 to #15245 in the amount of $50,850.84
Payroll Payments #2558 to #2571 in the amount of $16,190.64
For a Grand Total of $67,041.48
Carried:

11. GLEN FOSTER
DARRYL PIERREPONT
RESOLVE that Council for the Municipality of Swan Valley West hereby agrees to make the payments of $29,411.38 by August 31, 2019 and $9,803.80 by January 31, 2020 to the Conservation District, representing the 2019-2020 Annual Levy.
Carried:

12. BILL GADE
TYLER KUSHNIRYK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation for the period ending February 28th, 2019 as presented.
Carried:

13. MATT WILLS
BILL GADE
RESOLVED that the 2019 Gravel Maps, as submitted by Rural Public Works Lead Hand, be accepted as presented to council.
Carried:

14. GLEN FOSTER
BILL GADE
WHEREAS the Benito LUD Committee has requested that on Monday July 1st, 2019 between the hours of 10:00 am and 5:00 pm, portions of the following streets within the LUD to be closed;
First Avenue – west of the back lane of Main Street to First Street West
First Street West – from First Avenue West to Second Avenue
AND WHEREAS Council agrees that it would help ensure the safety of exhibitors and the general public attending the July 1st event;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West shall support the above request.
Carried:

**Council Member Tyler Kushniryk withdrew from meeting at 8:05 pm**
**With reference to the April 23rd, 2019 agenda, Item #10.2, Resolution #13
regarding Grant Application for funding regarding 4-H Beef Annual Show & Sale.**
**Council Member Tyler Kushniryk returned to the meeting at 8:09 pm**

15. GLEN FOSTER
MATT WILLS
RESOLVED that the following Grant be approved for payment, and be provided for in the 2019 Financial Plan:
Minitonas Beef 4-H Beef Show and Sale $300.00 Carried:

16. TYLER KUSHNIRYK
DARRYL PIERREPONT
WHEREAS the Province of Manitoba has awarded the Municipality of Swan Valley West, grant funding for two summer students under the Hometown Green Team
Program;
THEREFORE BE IT RESOLVED that the positions will be advertised as follows:
Position #1 – Rural Public Works, Start Date July 2nd, 2019 based on a 40 hour work week.
Position #2 – Urban Public Works, Start Date July 2nd, 2019 based on a 40 hour work week.
To a maximum of 375 hours per position. Carried:

17. BILL GADE
MATT WILLS
RESOLVED that the following Grant be approved for payment, and be provided for in the 2019 Financial Plan:
Swan Valley Crisis Centre $400.00
Carried:

18. GLEN FOSTER
BILL GADE
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
-T. Kushniryk – R.I.S.E. Meeting
-C. Blosha – LUD Meeting, Swan Valley Health Foundation Meeting, and Swan Lake
Watershed District Meeting
-M. Wills – No Report
-D. Pierrepont – No Report
– B. Gade – R.I.S.E. Meeting
-G. Foster – HR Meeting, and Swan Lake Watershed District Meeting
Carried:

19. MATT WILLS
TYLER KUSHNIRYK
RESOLVED that the pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding Employee matters and contracts.
Carried:

20. TYLER KUSHNIRYK
MATT WILLS
RESOLVED that the pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:

21. DARRYL PIERREPONT
TYLER KUSHNIRYK
WHEREAS the Interim Acting CAO has received a request for payout of a portion of the overtime accrued to date by an employee;
THEREFORE BE IT RESOLVED that the aforementioned request shall be approved as received.
Carried:

22. TYLER KUSHNIRYK
GLEN FOSTER
RESOLVED that this meeting shall now adjourn at 10:42 pm.
Carried: