Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 26th day of March 2019 at 7:00 pm.
Present:
Reeve: William Galloway
Councillors: Glen Foster
Bill Gade
Matt Wills
Darryl Pierrepont
Tyler Kushniryk
Administrative Assistant: Cheryle Zbirun
Absent with Prior Written Notice: Deputy Reeve Carrie Blosha
Additions to the Agenda:
1. GLEN FOSTER
BILL GADE
RESOLVED that written notice of absence has been received from Deputy Reeve, Carrie Blosha, regarding her inability to attend the Regular Meeting of Council held on this 26th day of March, 2019, and the same shall be accepted by the members of Council for the municipality of Swan Valley West
Carried.
2. TYLER KUSHNIRYK
BILL GADE
RESOLVED that the Agenda for the Regular Meeting of Council held this 26th day of March, 2019 shall be adopted as amended.
Carried.
3. DARRYL PIERREPONT
MATTHEW WILLS
RESOLVED that minutes from the Regular Council Meeting held on March 12th, 2019 and Committee Meeting held March 18th, 2019 shall be approved as presented.
Carried.
4. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED that the Rural Public Works Report for March 26th, 2019 submitted by the Rural Public Works Foreman shall be received by the Council for the Municipality of Swan Valley West.
Carried.
5. GLEN FOSTER
MATTHEW WILLS
RESOLVED that this Regular Meeting of Council shall now adjourn at 7:15 pm to proceed with the Public Hearings regarding the Variation Applications on the properties known as NE 20-36-27wpm and
SE 2-37-27wpm, and will reconvene immediately following the adjournment of said Public Hearings.
Carried.
6. MATT WILLS
TYLER KUSHNIRYK
RESOLVED that the Regular Meeting of the Council for the Municipality of Swan Valley West shall now reconvene at 7:48 pm to proceed with the regular business of council.
Carried.
7. BILL GADE
DARRYL PIERREPONT
RESOLVED that the Council for the Municipality of Swan Valley West shall accept the Swan Valley Planning District, 2019 Budget, as presented.
Carried.
8. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that the following Grant be approved for payment, and provided for in the 2019 Financial Plan:
Swan Valley High School Rodeo $1,000.00
Carried.
9. MATTHEW WILLS
TYLER KUSHNIRYK
WHEREAS the owners of PT. S ¼ SEC. 2-39-27 WPM have made an application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated March 20th, 2019 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the Subdivision of the aforementioned property, provided all conditions and requirements set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried.
10. BILL GADE
MATTHEW WILLS
WHEREAS the owners of PT N.W. ¼ SEC. 17-34-28 WPM have made an application to subdivide this property; and
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated March 20th, 2019 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions and requirements set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried.
11. BILL GADE
GLEN FOSTER
RESOLVED that a Public Hearing shall be held on May 14th, 2019 at 7:15 pm for the purpose of receiving presentations from those who may be interested as related to the Road Closure By-Law No. 0075-18 and;
BE IT FUTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Municipal Act.
Carried.
12. BILL GADE
MATTHEW WILLS
WHEREAS the Municipality of Swan Valley West has received notice that missing Survey Outline Monuments will be restored on Part Township 34, Range 27 WPM for survey in SW ¼ 29-34-27W, and;
WHEREAS according to the guidelines of the Monument Restoration program, restoration of more than 6 monuments require pre-approval from the Property Registry and the Municipality of Swan Valley West to proceed with the survey;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West shall approve proceeding with this Monument Restoration project and that the Interim-Acting CAO shall be authorized to sign the required documentation.
Carried.
13. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #15165 to #15185 in the amount of $47,503.43
Payroll Cheques #2517 to #2532 in the amount of $18,261.67
For a Grand Total of $65,765.10
Carried.
14. DARRYL PIERREPONT
TYLER KUSHNIRYK
RESOLVED that the Council for the Municipality of Swan Valley West shall accept the North West Regional Library, proposed 2019 Budget, as presented;
Carried.
15. GLEN FOSTER
BILL GADE
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications;
T. Kushniryk: R.I.S.E.
M. Wills: H.R. Meeting
B. Gade: R.I.S.E., Flin Flon Trade Show
G. Foster: Watershed-prioritize projects
Reeve, Galloway: Watershed-prioritize projects
Carried.
16. BILL GADE
MATTHEW WILLS
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding Employee matters and contracts.
Carried.
17. DARRYL PIERREPONT
TYLER KUSHNIRYK
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried.
18. GLEN FOSTER
MATTHEW WILLS
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to purchase Magnesium Chloride from Fort Distribution for 2019 Dust Control at $0.34/litre, (price to include supply and application.), and;
BE IT FURTHER RESOLVED that the cost for Private Dust Control Application for the 2019 season shall be as follows;
$460.00 per application of 500 ft. X 16 ft.
Carried.
19. TYLER KUSHNIRYK
DARRYL PIERREPONT
WHEREAS Daryl Strilaeff tendered his written resignation on March 13th, 2019;
THEREFORE BE IT RESOLVED that the members of Council for the Municipality of Swan Valley West do hereby accept Mr. Strilaeff’s resignation, with regrets.
Carried.
20. BILL GADE
MATTHEW WILLS
WHEREAS Patty Posnikoff tendered her written resignation on March 20th, 2019;
THEREFORE BE IT RESOLVED that the members of Council for the Municipality of Swan Valley West do hereby accept Mrs. Posnikoff’s resignation, with regrets, and;
BE IT FURTHER RESOLVED agree to pay out her accumulated overtime as attached.
Carried.
21. MATTHEW WILLS
BILL GADE
WHEREAS the Council has received written Employee Requests for Leave dated March 19th, 25th, and March 26th, 2019;
THEREFORE BE IT RESOLVED that the aforementioned requests shall be approved as received.
Carried.
22. TYLER KUSNIRYK
GLEN FOSTER
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour
Carried.
23. BILL GADE
TYLER KUSHNIRYK
WHEREAS the Council has received request dated March 26th, 2019 from an employee to be advanced one level in the municipal employee pay scale, and;
WHEREAS the employee has met the required criteria to advance from Level 3 to Level 4 as per union agreement.
THEREFORE BE IT RESOLVED that the aforementioned request shall be approved as received.
Carried.
24. BILL GADE
MATTHEW WILLS
RESOLVED the Council for the Municipality of Swan Valley West does hereby agree to hire Tyler Parks for the position of Urban Utility Maintenance, and;
BE IT FURTHER RESOLVED that the terms and conditions of said employment shall be outlined on the Job Offer dated March 26, 2019 and that the employee shall be placed at the start level of pay based on the Union agreement currently in place.
Carried.
25. MATTHEW WILLS
BILL GADE
RESOLVED that the Council for the Municipality of Swan Valley West does hereby accept the quote for drafting, design and structural engineering for a 60’ X 104’ X 18’ shop as submitted by Accurate Dimensions Drafting & Design of Swan River, Manitoba.
Carried.
26. GLEN FOSTER
DARRYL PIERREPONT
RESOLVED that this meeting shall now adjourn at 11:12 pm.
Carried.
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried.