Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 12th day of March 2019 at 7:00 pm.
Present:
Deputy Reeve: Carrie Blosha
Councillors: Glen Foster
Bill Gade
Matt Wills
Darryl Pierrepont
Tyler Kushniryk
Administrative Assistant: Cheryle Zbirun
Absent with Prior Written Notice: Reeve William Galloway
Additions to the Agenda: 8.1.b Bank Reconciliation (resolution)
1. GLEN FOSTER
BILL GADE
RESOLVED that written notice of absence has been received from Reeve, William Galloway, regarding his inability to attend the Regular Meeting of Council held on this 12th day of March, 2019, and the same shall be accepted by the members of Council for the municipality of Swan Valley West
Carried.
2. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED that the Agenda for the Regular Meeting of Council held this 12th day of March, 2019 shall be adopted as amended.
Carried.
3. MATTHEW WILLS
TYLER KUSHNIRYK
RESOLVED that minutes from the Regular Council Meeting held on February 12th, 2019 shall be approved as presented.
Carried.
4. BILL GADE
MATTHEW WILLS
RESOLVED that a letter shall be issued to the Big Woody Beef 4-H Club in support of their grant application for the purchase of equipment.
Carried.
*Councillor Kushniryk removed himself from meeting at 7:10 pm*
5. DARRYL PIERREPONT
MATTHEW WILLS
RESOLVED that the following Grant be approved for payment, and be provided for in the 2019 Financial Plan:
4-H Beef Show and Sale – Big Woody Beef 4-H Club $300.00
Carried.
6. DARRYL PIERREPONT
TYLER KUSHNIRYK
RESOLVED that the Municipality of Swan Valley West shall support the Good Neighbor Lavender Hall committee in their grant application, to the Community Foundation of Swan Valley, for funding to upgrade their hall.
Carried.
7. TYLER KUSHNIRYK
BILL GADE
RESOLVED that the Swan River Fire Department Response Report for the month of February, 2019 shall be received by the Council for the Municipality of Swan Valley West.
Carried.
8. GLEN FOSTER
BILL GADE
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of the following persons at the MGR Association AGM in Winnipeg, MB to be held on March 18th, 2019:
-no attendees
BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current municipal policies and by-laws.
Carried.
9. GLEN FOSTER
MATTHEW WILLS
WHEREAS the owners of PT. SE ¼ SEC. 18-35-27 WPM have made application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated February 28th, 2019 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the Subdivision of the aforementioned property, provided all conditions and requirements set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried.
10. TYLER KUSHNIRYK
GLEN FOSTER
WHEREAS the owners of PT N.E. ¼ SEC. 20-37-27 WPM have made application to subdivide this property; and
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated December 19th, 2018 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met and a variation application is approved.
Carried.
11. BILL GADE
MATTHEW WILLS
RESOLVED that a Public Hearing shall be held on March 26th, 2019 at 7:15 pm for the purpose of receiving presentations from those who may be interested as related to the Request for Reducing the Minimum Site area for Lot 1 Plan 1474 from 15 to 12.55 feet and Lot 2 Plan 1474 from 15 to 13.45 feet within the “RS-15 Zone” on the property known as the NE ¼ of Section 20-36-27 WPM and;
BE IT FUTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Planning Act.
Carried.
12. MATTHEW WILLS
BILL GADE
RESOLVED that a Public Hearing shall be held on March 26th, 2019 at 7:30 pm for the purpose of receiving presentations from those who may be interested as related to the Request for a Variance Order regarding reducing the Minimum Site Area from 80 acres to 54.17 acres within the “AG” Agricultural Zone” on the property known as the SE ¼ of Section 2-37-27 WPM, and;
BE IT FUTHER RESOLVED that all necessary advertising, mailing and posting of the notice for said hearing shall be made in accordance with The Planning Act.
Carried.
13. DARRYL PIERREPONT
TYLER KUSHNIRYK
WHEREAS By-Law 0073-18 states:
The Rural Municipality of Swan River Zoning By-Law No. 2383-04 is hereby amended in order that the area shown on Appendix “A” attached, outlined in a heavy line zoned “AG” Agricultural Zone is hereby re-zoned to “RR5” Residential Rural Zone.
AND WHEREAS By-Law 0073-18 should read:
The Rural Municipality of Swan River Zoning By-Law No. 2383-04 is hereby amended in order that the area shown on Appendix “A” attached, outlined in a heavy line zoned “AG” Agricultural Zone is hereby re-zoned to “RR2” Residential Rural Zone.
BE IT FURTHER RESOLVED the Council for the Municipality of Swan Valley West shall make application to the Minister of Municipal Relations for a minor amendment of said by-law under of the Planning Act, Part 5, Section 82(1).
Carried.
14. TYLER KUSHNIRYK
DARRYL PIERREPONT
WHEREAS the Council for the Municipality of Swan Valley West has been notified by the Benito LUD Committee that they have made changes to the Committee Appointments to both the Fire Committee and the Utility Committee;
THEREFORE BE IT RESOLVED that Council for the Municipality of Swan Valley West do hereby accept these new appointments as follows:
Fire Committee – Curtis Hack
Utility Committee – Brad Kushniryk
Carried.
15. BILL GADE
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #15048 to #15055 Voided
General Cheques #15056 to #15164 0in the amount of $248,990.91
Payroll Cheques #2476 to #2507 in the amount of $33,380.76
Indemnity Cheques #2508 to #2516 in the amount of $6,968.83
For a Grand Total of $289,330.50
Carried.
16. TYLER KUSHNIRYK
BILL GADE
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation for the period ending December 31st, 2018 as presented.
Carried.
17. BILL GADE
MATTHEW WILLS
RESOLVED that council for the Municipality of Swan Valley West do hereby approve payment of the invoice #GL 2018-00502, for response to a fire call, as received from Municipality of Minitonas-Bowsman and dated December 31st, 2018.
Carried.
18. DARRYL PIERREPONT
TYLER KUSHNIRYK
RESOLVED that the following Animal Control Report shall be received by the Council for the Municipality of Swan Valley West:
Rural Animal Control Officer’s Report for the month of February 2019
Urban Animal Control Officer’s Report for the month of February 2019
AND BE IT FURTHER RESOLVED that payment for the above services shall be approved as submitted.
Carried.
19. GLEN FOSTER
BILL GADE
RESOLVED that council for the Municipality of Swan Valley West do hereby approve payment of the invoice #GL 2018-00520, Bowsman Fire Department and Nuisance Ground Shared Services, for the period of July 1 to December 31, 2018, as received from Municipality of Minitonas-Bowsman and dated December 31, 2018.
Carried.
20. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that administrative staff shall contact vendors for quotes on dust control product and application for the 2019 season for Municipality of Swan Valley West.
Carried.
21. BILL GADE
MATTHEW WILLS
WHEREAS Council for the Municipality of Swan Valley West has received a project proposal from the Swan Lake Watershed CD Board on the property described as NE 2-35-27 W in the Municipality of Swan Valley West; and
WHEREAS Council agrees this project will benefit the municipality in directing water runoff and enhancing water flow;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West do hereby provide approval of Swan Lake Watershed Conservation District in favour of project Location 1, NE 2-35-27 W.
Carried.
22. TYLER KUSNIRYK
DARRYL PIERREPONT
WHEREAS the Municipality of Swan Valley West is currently a member of the Swan Lake Watershed Conservation District; and
WHEREAS the Council of the Municipality of Swan Valley West has received the proposal for the Swan Lake Watershed District as prepared by the Manitoba Government that supports a watershed-based approach to water management in Manitoba;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West approves the proposal for the Swan Lake Watershed District and supports the continued membership in this program under the authority of The Watershed Districts Act.
Carried.
23. GLEN FOSTER
BILL GADE
RESOLVED that we do hereby agree to proceed with quarterly meetings with the LUD Committee with dates to be determined in consultation with the committee.
Carried.
24. BILL GADE
TYLER KUSHNIRYK
RESOLVED that we do hereby agree to proceed with repairs to the John Deere 7330 Tractor and accept the quote for repairs from Pattison Agriculture in the amount of $2,185.88.
Carried.
25. TYLER KUSHNIRYK
BILL GADE
RESOLVED that an ad be placed in the Star & Times and on the Municipality’s website advertising the positions of Casual Equipment Operator for the Municipality of Swan Valley West for the spring and summer seasons, with an application deadline of April 18, 2019.
Carried.
26. DARRYL PIERREPONT
MATTHEW WILLS
RESOLVED that a letter be submitted to the Gravel Hauling contractor to confirm a start date of June 3, 2019 for gravel hauling for the Municipality of Swan Valley West.
Carried.
27. BILL GADE
MATTHEW WILLS
RESOLVED that an ad be placed in the Star & Times and on the Municipality’s website requesting submissions of contractor equipment rates for 2019.
Carried.
28. BILL GADE
TYLER KUSHNIRYK
RESOLVED that Council for the Municipality of Swan Valley West do hereby agree to support and provide a grant to the Swan River Chamber of Commerce for $1010.00 for representation at the Thompson Trade Show, May 3rd, 4th, and 5th, 2019.
Carried.
29. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communications:
T. Kushniryk: RISE
C. Blosha: LUD Meeting, Library Meeting-Preliminary Budget to be submitted to Council.
M. Wills: Transportation Meeting, Swan Valley Recreation Meeting-overview of Committee then and new.
D. Pierrepont: Settlement Services Meeting, Transportation Meeting, L.P. Meeting-trying to bring new product in. Medical Services Meeting.
B. Gade: Parkland Tourism-new membership taking new direction, new book to be published soon. Transportation Committee Meeting.
G. Foster: Transportation Meeting
Reeve, Galloway: Absent
Carried.
30. BILL GADE
GLEN FOSTER
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding Employee matters and contracts.
Carried.
31. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried.
32. GLEN FOSTER
BILL GADE
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions.
Carried.
33. BILL GADE
TYLER KUSHNIRYK
RESOLVED that a letter of commitment shall be issued to NAMS Canada in support of the enrollment of Cheryle Zbirun in the Asset Management Training Program (Professional Certificate in AM Planning) and that the municipality shall offer those supports as outlined in the letter of commitment as set out by NAMS Canada.
BE IT FURTHER RESOLVED that the Municipality shall reimburse participant fees paid by Cheryle Zbirun.
Carried.
34. MATTHEW WILLS
GLEN FOSTER
RESOLVED that we do hereby approve the purchase of a 1-ton truck to be used for the Urban Maintenance Department with price not to exceed $30,000.00, should a suitable 1-ton truck become available, as agreed to by the LUD Committee Members and the Council for the Municipality of Swan Valley West.
Carried.
35. TYLER KUSHNIRYK
DARRYL PIERREPONT
WHEREAS the Council has received a written request dated March 5th, 2019 for payout of the overtime accrued to date from an employee;
THEREFORE BE IT RESOLVED that the aforementioned request shall be approved as received.
Carried.
36. BILL GADE
DARRYL PIERREPONT
WHEREAS the Council has received written Employee Requests for Leave dated February 28th, March 4th and 8th, 2019;
THEEFORE BE IT RESOLVED that the aforementioned requests shall be approved as received.
Carried.
37. TYLER KUSHNIRYK
MATTHEW WILLS
WHEREAS the Council has received a written request dated March 12th, 2019 from an employee to be advanced one level in the municipal employee pay scale, and;
WHEREAS the employee has met the required criteria to advance from level 3 to level 4 as per union agreement.
THEREFORE BE IT RESOLVED that the aforementioned request shall be approved as received.
Carried.
38. TYLER KUSHNIRYK
GLEN FOSTER
RESOLVED that Cheryle Zbirun shall be hired as Interim-Acting Chief Administrative Officer (I-ACAO) for the Municipality of Swan Valley West; and
BE RESOLVED that said appointment as Interim-Acting CAO shall be subject to the terms and conditions as set out in an Employment Contract to be agreed to by Cheryle Zbirun and the HR Committee on behalf of the Municipality.
BE IT FURTHER RESOLVED that the signing authorities for the Municipality of Swan Valley West shall be amended, with all cheques, debt instruments, transfers or legal documents to be signed by:
The following:
-Finance Officer, Kasey Chartrand
-Interim Acting Chief Administrative Officer, Cheryle Zbirun
Together with either one (1) of the following:
-The Reeve, William Galloway or the Deputy Reeve, Carrie Blosha
Carried.
39. GLEN FOSTER
MATTHEW WILLS
RESOLVED that this meeting shall now adjourn at 11:40 p.m.
Carried.