Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 10th day of January, 2019 at 7:04 p.m.


Present:

Reeve: William Galloway

Councillors: Carrie Blosha
Glen Foster
Bill Gade
Darryl Pierrepont
Tyler Kushniryk
Matt Wills

CAO: Deidre Bilyk
Administrative Assistant: Cheryle Zbirun

1. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that the Agenda for the Regular Meeting of Council held this 10th day of January, 2019 shall be adopted as presented.
Carried.

2. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED that the minutes from the Regular Council Meeting held on December 6th, 2018 shall be approved as presented.
Carried.

3. BILL GADE
CARRIE BLOSHA
RESOLVED that this Regular Meeting of Council shall now adjourn at 7:13p.m. to proceed with the Public Hearing regarding the application for a Variance on the properties known as NE 11-36-27 WPM and for the application for closure of a Municipal road Lot #1 and Lot #2 Block 3 of Plan 120,249 Main Street Kenville, MB, and will reconvene immediately following the adjournment of said Public Hearing.
Carried.

4. GLEN FOSTER
BILL GADE
RESOLVED that the Public Hearing regarding the Variance Application for the property known as NE ¼ 11-36-27WPM and the Application for Closure of a Municipal Road Lot#1 and #2 Block 3 Plan 120, 249 Main Street Kenville, MB in the Municipality of Swan Valley West shall be declared to be open at 7:04 p.m.
Carried.

5. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that this Public Hearing shall now adjourn at 7:12 p.m.
Carried.

6. BILL GADE
MATT WILLS
RESOLVED that the Regular Meeting of the Council for the Municipality of Swan Valley West shall now re-open at 7:13 p.m. to proceed with the regular business of council.
Carried.

7. MATT WILLS
BILL GADE
WHEREAS the Council for the Municipality of Swan Valley West has received an application for a Zoning Variance on the property known as NE ¼ Section 11-36-27WPM specifically to vary the size of a lot to 14.54 acres. Because the minimum site area is greater than 10 acres within the AG zone as per Zoning By-Law #2383-04;
WHEREAS Notice of Public Hearing was posted and delivered to adjacent landowners in accordance with Part 6 of the Planning Act and the Municipality has not received any objections with respect to said variance;
THEREFORE BE IT RESOLVED that the Council of the Municipality of Swan Valley West does hereby approve the aforementioned variance as per the Application dated November 18th, 2018, and shall issue Variance Order No.2019-01; and
BE IT RESOLVED that the Reeve and CAO shall be authorized to sign said Order on behalf of the Municipality.
Carried.

8. BILL GADE
DARRYL PIERREPONT
WHEREAS the Council for the Municipality of Swan Valley West authorizes that all that portion of Public Lane Plan No. 120 DLTO contained within the limits of Parcel A on a plan of Public Lane to be Closed of part of the SE ¼ 13-35-28WPM, as prepared by Bayne Bruce Balchen, Manitoba Land Surveyor, of the City of Dauphin, and assigned Deposit No. 410/2018 WLTO be and the same is hereby closed;
THAT all that portion of the Municipal road shall be transferred to Tammela Nell Bobick and Consolidated with title to Lots 1 and 2 Block 3 Plan 120 DLTO in SE ¼ 13-35-28 WPM;
WHEREAS notice of the Public Hearing was posted and delivered to adjacent landowners in accordance with Part 6 of the Planning Act and the Municipality has not received any objections with respect to said public lane closure;
THEREFORE BE IT RESOLVED that Council of the Municipality of Swan Valley West does hereby approve the aforementioned Public Lane Closure; and
BE IT FURTHER RESOLVED that the Reeve and CAO shall be authorized to sign said Order on behalf of the Municipality.
Carried.

9. DARRYL PIERREPONT
MATT WILLS
RESOLVED that the Swan River Fire Department Response Report for the month of December 2018 shall be received by the Council for the Municipality of Swan Valley West.
Carried.

10. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED that the following Animal Control Report shall be received by the Council for the Municipality of Swan Valley West:
Rural Animal Control Officer’s Report for the month of December 2018, and
Urban Animal Control Officer’s Report for the month of December 2018.
Carried.

11. TYLER KUSHNIRYK
MATT WILLS
BE IT RESOLVED that the Municipality of Swan Valley West does hereby agree to pay Shirley Bateman for administration duties as performed as in Schedule A as attached.
Carried.

12. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED that the Council for Municipality of Swan Valley West agrees to approve up to 3 employees to be registered for the Landfill Basics Course being held in Swan River February 26-27, 2019.
Carried.

13. DARRYL PIERREPONT
TYLER KUSHNIRYK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the carry forward of 2018 accumulated overtime and unused vacation time, as per the employee’s request.
Carried.

14. DARRYL PIERREPONT
GLEN FOSTER
WHEREAS the owners of PT N.W. ¼ SEC. 8-35-27 WPM have made application to subdivide this property; and
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated December 19th, 2018 and have no objections to the aforementioned minor subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the minor subdivision of the aforementioned property, provided all conditions set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried.

15. CARRIE BLOSHA
TYLER KUSHNIRYK
BE IT RESOLVED that the Council of the Municipality of Swan Valley West does hereby authorize the payment of snow fence installation in the amount of $67.80.
Carried.

16. BILL GADE
GLEN FOSTER
WHEREAS Section 4 of the Building and Mobile Homes Act states in part that each Municipality shall adopt and enforce any building construction code or building construction standard;
THEREFORE BE IT RESOLVED that the Municipality of Swan Valley West agrees to the attached Service Agreement and shall authorize Dale Rose to perform Building Inspection Services for the Municipality of Swan Valley West.
Carried.

17. DARRYL PIERREPONT
TYLER KUSHNIRYK
WHEREAS the Council for the Municipality of Swan Valley West has received a request for a 2019 Membership from Hudson Bay Route Association;
THEREFORE BE IT RESOLVED that the Council of the Municipality of Swan Valley West does hereby agree to purchase a 2019 Membership in the amount of $300.00.
Carried.

18. TYLER KUSHNIRYK
BILL GADE
BE IT RESOLVED that the Council of the Municipality of Swan Valley West agrees to support the woodworking project at Riverdale School by agreeing to the costs of them making approximately 25 traffic barricades for the Public Works Department as presented.
Carried.

19. GLEN FOSTER
CARRIE BLOSHA
BE IT RESOLVED that the Council of Municipality of Swan Valley West agrees to the quote from Contec Projects (2017) Limited for the pump repair estimate for Benito Sewage Lift Station in the amount of $3192.35. This does not include taxes or service call or calls.
Carried.

20. BILL GADE
MATT WILLS
BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to a 50/50 cost-share agreement with the LUD of Benito to reinstate doctor clinics at the Benito Primary Care Centre no more than once every two weeks.
Carried.

21. MATT WILLS
BILL GADE
BE IT RESOLVED that the Council for the Municipality of Swan Valley West approves that the LUD of Benito list the following list of equipment for sale and forward bids as received to the Council for acceptance:
1-Erskine Snow blower Model 780
1-1979 Ford F800 Truck
1-1986 Ford Compactor Garbage Truck
Carried.

22. MATT WILLS
BILL GADE
WHEREAS the LUD of Benito is in need of a 1 ton truck to be used for the maintenance department to carry out their regular duties;
WHEREAS the 2018 Service Plan of the LUD of Benito included $30,000.00 from the Urban General Reserve for the purchase of a good used truck;
BE IT RESOLVED that the Municipality of Swan Valley West does hereby approve the expenditure to a maximum of $30,000.00 should a suitable truck become available as agreed to by the LUD Committee Members.
Tabled.

23. MATT WILLS
TYLER KUSHNIRYK
BE IT RESOLVED that the Council of the Municipality of Swan Valley West does hereby approve the purchase of 6 chairs for the meeting room of the LUD for a total of $150.00 each chair plus applicable taxes.
Carried.

24. TYLER KUSHNIRYK
GLEN FOSTER
WHEREAS Section 365(2) of The Municipal Act provides that Council may in any year designate the immediately preceding year, or any earlier year, as the year for which properties, the taxes in respect of which are in arrears for the year, must be offered for sale by auction to recover the tax arrears and costs;
BE IT RESOLVED THAT the Designated Year for which properties in arrears be offered for sale by auction, be 2018 (meaning all properties with outstanding taxes from the year 2017 or prior); and
BE IT FURTHER RESOLVED that in accordance with s. 363 (1) of the Municipal Act, “costs” shall be the actual costs incurred for each parcel listed for the 2019 tax sale; and
BE IT FURTHER RESOLVED THAT the 2019 tax sale be held October 22nd, 2019 at 10 a.m. at the Municipality of Swan Valley West council chambers.
Carried.

25. GLEN FOSTER
BILL GADE
WHEREAS MNP has presented the Council of the Municipality of Swan Valley West with their draft 2017 financial statements and audit findings;
BE IT RESOLVED that the Council of the Municipality of Swan Valley West does hereby approve the 2017 yearend financial statements and audit findings as presented from MNP.
Carried.

26. BILL GADE
TYLER KUSHNIRYK
WHEREAS the 3 piles of gravel in Koehn’s Gravel Pit was droned September 14, 2018 for an accurate read on the gravel inventory;
BE IT RESOLVED that the Council of the Municipality of Swan Valley West foes hereby approve the payment to the owner of Koehn’s Gravel pit for the volume of Volume 5 pile, as well as Volume 1 and 2 pile. The total gravel is 10,095.55 yards; This volume will be added to the gravel inventory of the Municipality of Swan Valley West.
Carried.

27. MATT WILLS
TYLER KUSHNIRYK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheque #14956 to #15022 in the amount of $139,838.01
Payroll Cheques #2377 to #2426 in the amount of $45,025.64
Indemnity Cheques #2427 to #2436 in the amount of $10,696.30
For a Grand Total of $195,559.95
Carried.

28. BILL GADE
MATT WILLS
WHEREAS the 36 month lease has ended on December 31, 2018 with Ricoh Canada on the office photocopier;
BE IT RESOLVED that the Council of the Municipality of Swan Valley West hereby agrees to enter into a 3 year service contract and equipment lease through Office Innovations Inc. for a Sharp MX3570 copier.
Tabled.

29. MATT WILLS
BILL GADE
WHEREAS the deteriorated condition of Highway 49, from Highway 9 in Saskatchewan to Highway 83 in Manitoba is of concern to farmers and businesses alike in the Swan River Valley; and
WHEREAS the aforementioned highway is a major transportation route for heavy trucks in the normal day to day business of providing services as well as marketing and delivery of goods to everyone living in the Swan River Valley and beyond; and
WHEREAS the current road condition poses a safety hazard to trucks utilizing this main route and hinders continued economic activity;
THEREFORE BE IT RESOLVED that the Council of the Municipality of Swan Valley West support the request of the Rural Municipality of St. Philips submitted to Saskatchewan Highways & Infrastructure to consider upgrading Highway 49, from the Stenen junction through to the Manitoba Highway 83.
Carried.

30. TYLER KUSHNIRYK
MATT WILLS
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of the following persons to the AMM Elected Municipal Official workshop:
BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current municipal policies and by-laws.
Carried.

31. MATT WILLS
DARRYL PIERREPONT
RESOLVED that we hereby accept the following verbal reports regarding Council Committees and Communications:
G. Foster – Watershed Conference, HR Committee meeting, 2 Airport meetings, Transportation Committee meeting
C. Blosha – LUD meeting, UCN Grand Reopening, HR meeting
B. Gade – SV RISE meeting, Transportation Committee meeting
T. Kushniryk – HR Committee meeting, SV RISE meeting, Transportation Committee meeting
M. Wills – HR Committee meeting, Transportation Committee meeting
D. Pierrepont – Conservation District Convention, HR Committee meeting, Health Facility meeting, Transportation Committee meeting, Airport meeting
Carried.

32. MATT WILLS
BILL GADE
RESOLVED that pursuant to Section 152(3) of The Municipal Act, the Council as a whole shall go in-camera and close the meeting to the public.
Carried.

11:13 pm Bill Gade excused himself from the in-camera portion of this meeting.
11:25 pm Bill Gade returned to the meeting.
11:26 pm Darryl Pierrepont excused himself from the in-camera portion of this meeting.
11:35 pm Darryl Pierrepont returned to the meeting.

33. BILL GADE
GLEN FOSTER
RESOLVED that pursuant to Section 152(4) of The Municipal Act, this meeting shall be re-opened to the public.
Carried.

11:40 pm Darryl Pierrepont excused himself from the regular portion of this meeting.

34. BILL GADE
MATT WILLS
WHEREAS the Council for the Municipality of Swan Valley West was under contract for the purchase of aggregate from Darryl and Corrie Pierrepont and they have since sold their pit;
BE IT RESOLVED that the Council of the Municipality of Swan Valley West does hereby approve the final payment for the purchase of aggregate in their final contract year at 4,624 yards.
Carried.

11:41 pm Darryl Pierrepont returned to the meeting.

35. GLEN FOSTER
DARRYL PIERREPONT

RESOLVED that this meeting shall now adjourn at 11:41 pm.