Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, March 27th in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Stephen Nadolney, Connie Forbes and Arnie Pedersen.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:00 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2019/118
Moved By: Brad Wyatt
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Agenda for the March 27th, 2019 Regular Meeting of Council be adopted as presented.
For: 5 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 2019/119
Moved By: Nestor Rizok
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held March 13th, 2019 and the Animal Control Public Hearing Minutes held February 27th, 2019 be adopted as presented, all requirements having been complied with.
For: 5 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
Councillor Nadolney joined the meeting.
4.1 Animal Control By-Law
Resolution No: 2019/120
Moved By: Connie Forbes
Seconded By: Brad Wyatt
BE IT RESOLVED THAT By-Law No. 04/19, being a By-Law to control animals within the Rural Municipality of Mountain, be given first reading.
For: 6 Against:
CARRIED UNANIMOUSLY
4.2 Speed Limit By-Law
Resolution No: 2019/121
Moved By: Nestor Rizok
Seconded By: Stephen Nadolney
WHEREAS the Traffic and Transportation Modernizaton Act, which came into effect on March 1, 2019, makes Manitoba Infrastructure responsible for setting speed limits on all provincial roads;
AND WHEREAS the Rural Municipality of Mountain hereby request Manitoba Infrastructure to alter the following speed limits within the RM of Mountain:
All roads under Manitoba Infrastructure within the LUD of Birch River speed limit of 70 km/h to 50 km/h.
For: 6 Against:
CARRIED UNANIMOUSLY
4.2.1 Road Opening By-Law
Resolution No: 2019/122
Moved By: Arnie Pedersen
Seconded By: Nestor Rizok
BE IT RESOLVED THAT By-Law No. 06/19, being a By-Law to open a municipal road on the NE 9-35-20WPM of the Rural Municipality of Mountain, be given first reading.
For: 6 Against:
CARRIED UNANIMOUSLY
5. Financial
5.1 Ward Allocation: Review
5.2 Audit Internal Questionnaire: Review
Councillor Malcolm joined the meeting.
5.3 CDI Funds: Birch River & Mafeking Water Meters: Reviewed Public Input
5.4 2019 CDI Projects: Discussed Projects
5.5 2019 Birch River Pool Employees: Confirm Wages
5.6 2019 LUD Employees: Discuss Hours; Advertise Mafeking
5.7 2019 Financial Plan: Review Mill Rate
5.8 RM of Mountain Credit Card
Resolution No: 2019/123
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby apply for the Swan Valley Credit Union Collabria Platinum Business Mastercard with a credit limit of $10,000.00;
AND THAT the current TD Visa Card be cancelled;
AND THAT the CAO and Finance Officer be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
5.9 2019 Sign Order
5.10 Accounts Payable
Resolution No: 2019/124
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Cheque Nos.20190281 to 20190327 be approved for payment in the amount of $204,092.99, including Council Indemnities in the amount of $257.59 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $4,633.04 as attached hereto as Schedule ‘A’;
For: 7 Against:
CARRIED UNANIMOUSLY
6. Ward Reports & Work Orders
Resolution No: 2019/125
Moved By: Nestor Rizok
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #18/19 to #26/19 attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
7. Delegations/Petitions
8. Meeting Attendance and Reports
8.1 Financial Plan Public Hearing
Resolution No: 2019/126
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby schedule the 2019 Financial Plan Public Hearing for April 24th, 2019 at 10:00 a.m.
For: 7 Against:
CARRIED UNANIMOUSLY
8.2 Emergency Social Services Workshop
Resolution No: 2019/127
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT Reeve and Council and District Fire Chief Dave Forbes of the Rural Municipality of Mountain be hereby authorized to attend the Manitoba Emergency Measures Wildland Fire Preparation Coordination meeting and Emergency Social Services Workshop to be held April 1, 2019 in Dauphin, MB;
AND THAT expenses be allowed for same.
For: 7 Against:
CARRIED UNANIMOUSLY
8.3 OFC Fire Protection Workshop
Resolution No: 2019/128
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Councillor Arnold Pedersen of the Rural Municipality of Mountain be hereby authorized to attend the Office of the Fire Commissioner Fire Protection Workshop to be held June 11, 2019 in Brandon, MB;
AND THAT expenses be allowed for same.
For: 7 Against:
CARRIED UNANIMOUSLY
9. General Business
9.1 Drainage Applications: None
9.2 Request to Lease NW 15-33-23W
Resolution No: 2019/129
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Lease Agreement for the following parcles; Terms and Conditions as attached hereto in Schedule ‘A’:
NW 15-33-23W [Roll # 150900.000];
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: Against: 7
DEFEATED
9.3 LGD Vested CLPA Administered NW 15-33-23W: No Lease Agreement
9.4 Ethelbert Vet Board Alternate Representative
TABLED
9.5 Parkland June District Meeting
Resolution No: 2019/130
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby reschedule the June 12th, 2019 regular meeting of Council to June 13, 2019.
For: 7 Against:
CARRIED UNANIMOUSLY
9.6 June District Resolutions – Cell Service: Review Standing Policy
9.7 June District Resolution – Tax Sale
Resolution No: 2019/131
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
WHEREAS Regulation Number 50/97 is a regulation under The Municipal Act which prescribes fees, discounts and penalties which municipalities may provide or charge their ratepayers;
AND WHEREAS this Regulation sets the maximum fee for the administration of Tax Sale, being $50.00;
AND WHEREAS this fee is no longer an accurate reflection of the work and costs bore by the municipality in administering a Tax Sale;
THEREFORE BE IT RESOLVED THAT the AMM lobby the Province of Manitoba to update Regulation 50/97 under The Municipal Act to provide for an administration fee for tax sales that is suitable to the costs and work involved in administering a Tax Sale.
For: 7 Against:
CARRIED UNANIMOUSLY
9.7.1 June District Resolutions – Tax Sale
Resolution No: 2019/132
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
WHEREAS there is no penalty to any land owners for allowing their property to be sold through a Municipal Tax Sale;
AND WHEREAS municipalities are burdened with tax sale costs, property cleanup and ongoing maintenance after these properties go through the Tax Sale;
AND WHEREAS if a property owners credit score was affected by letting these parcels of land go through the Tax Sale it would deter many from giving up certian lands and decrease the amount of costs bore by the municipality;
THEREFORE BE IT RESOLVED THAT the AMM lobby the Province of Manitoba to make adjustments to The Municipal Act, specifically Division 6 in regards to Tax Sales of Real Property to make provision that those persons who allow their property to be sold at a Municipal Tax Sale will have such registered against their credit score.
For: 7 Against:
CARRIED UNANIMOUSLY
9.8 June District Resolution – LGD Vested Crown Lands
Resolution No: 2019/133
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
WHEREAS former Local Government District’s had entered into administrative agreements with the Province of Manitoba to administer certian parcels of land in their behalf;
AND WHEREAS at any point in time the Municipality may request that certian parcels be returned to the Municipality;
AND WHEREAS if the Municipality were to make such a request, it involves wait times up to several years, legal surveying, and complicated administration procedures;
THEREFORE BE IT RESOLVED THAT the AMM lobby the Province of Manitoba to further reduce red tape and no longer require municipalities to complete legal surveys in order to obtain title back for these LGD Vested-Crown Administered Lands as well as reduce wait times and expediate the process for title transfer for these specifc properties.
For: 7 Against:
CARRIED UNANIMOUSLY
9.9 Birch River Water Plant Upgrades: Design sent to Office of Drinking Water for Approval
9.10 114 Louise Ave, Birch River
Resolution No: 2019/134
Moved By: Arnie Pedersen
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve:
Option #2 – Inactive Service for the utility located at 114 Louise Ave, Birch River;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
9.11 Mafeking Heritage Committee: Municipal Property
9.12 RM Office Cleaning Contract
Resolution No: 2019/135
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Service Agreement for Cleaning Service for the RM of Mountain Office, Terms and Conditions as attached hereto in Schedule ‘A’;
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10. Communications
10.1 Valley Golf Bonanza Fundraiser
Resolution No: 2019/136
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby authorize a donation towards the Friends of the Valley Golf Bonanza Fundraiser in the amount of $200.00.
For: 7 Against:
CARRIED UNANIMOUSLY
10.2 Letter – Minister of Municipal Relations: Additional Funds in Operating Grant
11. Adjournment
Resolution No: 2019/137
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on April 10th, 2019.
Meeting adjourned at 2:27pm
For: 7 Against:
CARRIED UNANIMOUSLY