Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, February 13th, 2019 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Stephen Nadolney, Nestor Rizok, Connie Forbes, Arnie Pedersen and Brad Wyatt.
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.
1. Call to Order
The meeting was called to order at 10:05 a.m. by Reeve Robert Hanson, quorum being present.
2. Adoption of Agenda
Resolution No: 2019/37
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT the Agenda for the February 13th, 2019 Regular Meeting of Council be adopted as presented.
For: 6 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
3.1 Adoption of Animal Control Hearing Minutes
Resolution No: 2019/38
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Minutes of the Animal Control Public Hearing held January 9th, 2019 be adopted as presented, all requirements having been complied with.
For: 6 Against:
CARRIED UNANIMOUSLY
3.2 Adoption of January 28th, 2019 Meeting Minutes
Resolution No: 2019/39
Moved By: Nestor Rizok
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held January 28th, 2019 be adopted as presented, all requirements having been complied with.
For: 6 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
Councillor Malcolm joined the meeting.
4.1 Fire Prevention and Emergency Services By-Law
Resolution No: 2019/40
Moved By: Wilmer Malcolm
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT By-Law No. 01/19, being a By-Law to provide for Fire Protection and Emergency Services of the Rural Municipality of Mountain, be given first reading.
For: 7 Against:
CARRIED UNANIMOUSLY
5. Financial: Budget Discussions
5.1 Ward Budget Allocations: Based on Assessment
5.2 Bridges: Repairs & Maintenance Required
5.3 Office Budget/Council: Review
5.3.1 Network Upgrades
Resolution No: 2019/41
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain authorize the purchase of Network Upgrages as per quote dated February 8, 2019 from Microage.
For: 7 Against:
CARRIED UNANIMOUSLY
5.4 Waste Disposal Budgets: Review
5.5 Birch River Pool: Review with Committee
5.6 Gas Tax Projects: Review of Funds Available
5.7 CDI Projects: Outstanding/Future Projects
5.8 2019 Special Budget Meeting
TABLED
5.9 Birch River and Mafeking Water Meters: Send Discussion Paper
5.10 Tax Inserts: Include EPTCA Change Information
6. Financial
6.1 Financial Statements: Review
6.2 Beaver Tags Ward Three: South Beaver Tags to be Handled at Large
6.3 SVPD 2019 Budget
Resolution No: 2019/42
Moved By: Stephen Nadolney
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2019 budget for the Swan Valley Planning District including RM of Mountain municipal levy in the amount of $1,767.00.
For: 7 Against:
CARRIED UNANIMOUSLY
6.4 RM of Mountain Visa
Resolution No: 2019/43
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby apply to TD Visa for a credit increase for a total of $10,000.00;
AND THAT the CAO and Finance Officer be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
6.5 Accounts Receivable
Resolution No: 2019/44
Moved By: Stephen Nadolney
Seconded By: Connie Forbes
BE IT RESOLVED THAT the unpaid accounts receivable accounts be added to the real property tax account of each account holder, as follows:
Roll #300773.000 = $25.95
Roll #300800.000 = $25.95
Roll #300701.000 = $21.80
Roll #300457.000 = $6.24
For: 7 Against:
CARRIED UNANIMOUSLY
6.6 Additional Accounts
Resolution No: 2019/45
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the payment of Invoice 3601 in the amount of $67.80 for snowplowing services in Birch River.
For: Against: 7
DEFEATED
Councillor Forbes declared an interest for Resolution No. 2019/47 and left the meeting.
6.7 Accounts Payable
Resolution No: 2019/47
Moved By: Stephen Nadolney
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Cheque Nos 20190110 to 20190170 be approved for payment in the amount of $75,629.42, including Council Indemnities in the amount of $4,198.10 as per By-Law 11/18 and Direct Deposit Payroll in the amount of $4,633.04 as attached hereto as Schedule ‘A’;
AND FURTHER IT BE RESOLVED THAT the direct payment amount of $5,371.92 for Receiver General for January 2019 be hereby approved.
For: 6 Against:
CARRIED UNANIMOUSLY
Councillor Forbes returned to the meeting.
7. Work Orders
Resolution No: 2019/48
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #08/19 attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
8. Delegations/Petitions
8.1 11:00 A.M. Jason Tomski, Manitoba Water Stewardship: Review of Drainage Requirements and New Proposed Regulations
9. Meeting Attendance and Reports
9.1 G5 Meeting Report: Reviewed
9.2 Governance Training for Elected Officials
TABLED
9.3 Mayors, Reeve’s and CAO Meeting
TABLED
9.4 Municipal Officials Seminar
TABLED
9.5 MGRA AGM
TABLED
10. General Business
10.1 Drainage Applications: None
10.2 SCN MDSA Agreement: Send Reply
10.3 2019 Mowing Contractor
Resolution No: 2019/49
Moved By: Connie Forbes
Seconded By: Brad Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby contract Wilmer Isaac Enterprises to complete contract mowing services for the RM of Mountain for 2019.
For: 7 Against:
CARRIED UNANIMOUSLY
10.4 Weed/Brush Control: Apply for Pesticide Permit
10.5 2019 Emergency Plan Updates
Resolution No: 2019/50
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
WHEREAS The Emergency Measures Act requires communities to have Emergency Preparedness programs;
AND WHEREAS The Municipal Emergency Coordinator has presented an updated Emergency Prepareness Plan for approval;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the Emergency Preparedness Plan as presented;
AND THAT the Emergency Plan be sumitted to Emergency Measures Organization for approval.
For: 7 Against:
CARRIED UNANIMOUSLY
10.6 IMCD Watershed Proposal
Resolution No: 2019/51
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
WHEREAS the Rural Municipality of Mountain is currently a member of the Intermountain Conservation District;
AND WHEREAS the Council of the Rural Municipality of Mountain has reviewed the proposal for the Inter-Mountain Watershed District as prepared by the Manitoba Government that supports a watershed-based approach to water management in Manitoba;
THEREFORE BE IT RESOLVED THAT the Council of the Rural Municipality of Mountain approve the proposal for the Inter-Mountain Watershed District and supports the continued membership in this program under the authority of The Watershed Districts Act.
For: 7 Against:
CARRIED UNANIMOUSLY
10.7 Committee Appointments
Resolution No: 2019/52
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby make changes to the 2019 Committee Appointments as per Schedule A attached hereto.
For: 7 Against:
CARRIED UNANIMOUSLY
10.8 Request to Lease NW 15-33-23W: Advertise
10.9 Request SW 24-33-23W
Resolution No: 2019/53
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby allow access to the SW 24-33-23W as per Access Agreement attached hereto as Schedule ‘A’;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10.10 Land Lease Agreement – BR Lagoon
Resolution No: 2019/54
Moved By: Connie Forbes
Seconded By: Nestor Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Rental Agreement for a portion of the SE 31-39-25W, Birch River, MB; Terms and Conditions as attached hereto in Schedule ‘A’;
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
10.11 Land Lease Agreement – Ray’s Contracting
Resolution No: 2019/55
Moved By: Arnie Pedersen
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Rental Agreement for Lots 23/24, Plan 1086 [Roll#300716.000 & 300717.000], Birch River, MB; Terms and Conditions as attached hereto in Schedule ‘A’;
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
For: 7 Against:
CARRIED UNANIMOUSLY
11. Communications
11.1 SV Chamber of Commerce Membership
Resolution No: 2019/56
Moved By: Stephen Nadolney
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the Basic membership to the Swan Valley Chamber of Commerce in the amount of $89.25.
For: 7 Against:
CARRIED UNANIMOUSLY
11.2 SV Chamber of Commerce – Thompson Trade Show
Resolution No: 2019/57
Moved By: Nestor Rizok
Seconded By: Stephen Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the payment of $500.00 to the Swan Valley Chamber of Commerce for the Thompson Trade Show expenditures.
For: 2 Against: 5
DEFEATED
11.3 Rural and Northern Immigration Project: No Support
11.4 MTS Right Of Way Application
Resolution No: 2019/58
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby approve the Municipal Right of Way Application # M003527, dated February 1, 2019;
AND THAT the Chief Administrative Officer is hereby authorized to sign on behalf of the Rural Municipality of Mountain.
For: 7 Against:
CARRIED UNANIMOUSLY
11.5 Bellsite Poker Derby
Resolution No: 2019/59
Moved By: Wilmer Malcolm
Seconded By: Brad Wyatt
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby authorize a donation towards the Bellsite Community Centre annual poker derby in the amount of $50.00.
For: 7 Against:
CARRIED UNANIMOUSLY
11.6 LUD of Birch River Meeting Minutes: Review
11.7 LUD of Pine River Meeting Minutes: Review
11.8 Complaint Form – Dogs @ Large: Contact Animal Control
Councillor Pedersen left the meeting.
11.9 LUD of Mafeking Meeting Minutes: Review
11.10 Parkland RCMP Report: Review
12. Adjournment
Resolution No: 2019/60
Moved By: Nestor Rizok
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on February 27th, 2019.
Meeting adjourned at 3:00 p.m.
For: 6 Against:
CARRIED UNANIMOUSLY