The Council of the Town of Swan River met on Tuesday, November 20th, 2018 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding and Councillors Whyte, Delaurier, Gray, Moriaux, Friesen, and Wintoniw present.
1. Call to order
2. Adoption of Agenda
Resolution No: 2018.504
Moved By: David Gray
Seconded By: Duane Whyte
RESOLVED that the Agenda for the November 20th, 2018 regular meeting of Council be received.
Carried Unanimously
3. Adoption of Minutes
Resolution No: 2018.505
Moved By: David Gray
Seconded By: Duane Whyte
RESOLVED that the minutes of the November 6th, 2018 regular meeting of Council be adopted as received.
Carried Unanimously
4. Delegations and Hearings
5. Correspondence
5.1 Congratulations Letter from Minister Wharton
6. New Business
6.1 Parkland Public Works Association
Resolution No: 2018.506
Moved By: Phylis Friesen
Seconded By: David Moriaux
Resolved the Town of Swan River endorse the Parkland Public Works Association.
Carried Unanimously
7. Unfinished Business
8. Reports
8.1 Superintendent of Works Report
Resolution No: 2018.507
Moved By: Phylis Friesen
Seconded By: David Moriaux
RESOLVED that the Superintendent of Works report be received.
Carried Unanimously
8.2 Management Meeting Minutes
Resolution No: 2018.508
Moved By: Phylis Friesen
Seconded By: David Moriaux
Resolved the Management Committee Minutes be received.
Carried Unanimously
8.3 Council Member and CAO reports
9. By-Laws
9.1 Purchasing By-law- First Reading
Resolution No: 2018.509
Moved By: Phylis Friesen
Seconded By: David Moriaux
Resolved the Purchasing By-Law which enacts the Town to adhere to the Procurement of Goods and Services Policy be read a first time.
Carried Unanimously
9.2 Procedures By-Law- First Reading
Resolution No: 2018.510
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
Resolved the Procedures By-law being a by-law to regulate the proceedings, and the conduct of council and its committees thereof be read a first time.
Carried Unanimously
9.3 Organizational By-Law- First Reading
Resolution No: 2018.511
Moved By: Jason Delaurier
Seconded By: Duane Whyte
Resolved the Organizational By-Law which establishes a commanding structure for the municipality including the deputy head of council, as well as its committees and appointments be read a first time.
Carried Unanimously
10. Other resolutions
10.1 To approve accounts
Resolution No: 2018.512
Moved By: Jason Delaurier
Seconded By: Duane Whyte
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 23421 to No. 23494 for a total of $388,898.76.
2. Payroll Accounts from Cheque No. 4342 to No. 4348 for a total of $103,606.08.
Carried Unanimously
10.2 To change position from casual to part-time
Resolution No: 2018.513
Moved By: Jason Delaurier
Seconded By: Duane Whyte
Resolved that Nyle Williams’ position be changed from casual lifeguard to part-time lifeguard effective November 20, 2018.
Carried Unanimously
10.3 Motion to reconsider resolution 2018.430
Resolution No: 2018.514
Moved By: Jason Delaurier
Seconded By: Duane Whyte
WHEREAS on September 28th, 2018, Council passed Resolution 2018.430 to award the Well Control Building Contract to Ladel Construction Ltd. accepting an alternate bid in the amount of $931,250.00;
AND WHEREAS on November 6th, a member of Council gave written notice that Resolution 2018.430 would be reconsidered;
THEREFORE BE IT RESOLVED that Resolution 2018.430 be reversed resulting in the award to Ladel Construction Ltd. being revoked.
Jason Delaurier – No
Phylis Friesen – No
David Gray – No
Lance Jacobson – No
David Moriaux – No
Duane Whyte – No
Johnny Wintoniw – No
Defeated
Discussion held on the need to follow Town policy. Councillors Delaurier and Moriaux state that even though they voted against awarding the Project in the resolution 2018.430; due to the report provided by the CAO they are not in support of revoking the award. Councillor Wintoniw spoke on his strong disapproval of the original decision, though due to the repercussions stated in report from the CAO, he could not be in favor of revoking the award. Councillor Gray expressed his strong interest in updating and following procurement procedures through by-law; his main interests in terms of procuring services are: Proper Management of Contracts, that our written contracts protect us, and that legal council review large contracts in the future to ensure we are protected.
10.4 NW Regional Library Citizen Appointee
Resolution No: 2018.515
Moved By: Jason Delaurier
Seconded By: Duane Whyte
Resolved that Glen McKenzie be appointed to the board of the North West Regional Library as the citizen appointee of the Town of Swan River.
Carried Unanimously
11. Into Council Committee
Resolution No: 2108.516
Moved By: David Gray
Seconded By: Duane Whyte
Resolved council close this meeting to the public and go into committee to discuss the status of :
– negotiations with bargaining unit.
– Issue of hiring a CAO
– Employee harassment issue
– Conflict of interest issue
Carried Unanimously
12. Out of Council Committee
Resolution No: 2018.517
Moved By: David Gray
Seconded By: Duane Whyte
Resolved council come out of committee and reopen this meeting to the public.
Carried Unanimously
13. Adjournment
Resolution No: 2018.518
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that this regular Meeting of Council now adjourn.
Carried Unanimously