The Council of the Town of Swan River met on Tuesday, November 6th, 2018 at 7:30 pm in the Town Council Chambers with Mayor Jacobson presiding and Councillors Whyte, Friesen, Moriaux, Gray, Delaurier and Wintoniw present.

1. Call to order

2. Adoption of Agenda

Resolution No: 2018.481
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the Agenda for the November 6th, 2018 regular meeting of Council be received.
Carried Unanimously

3. Adoption of Minutes

Resolution No: 2018.482
Moved By: Phylis Friesen
Seconded By: David Moriaux
RESOLVED that the minutes of the October 16th, 2018 regular meeting of Council be adopted as received.
Carried Unanimously

4. Delegations and Hearings

4.1 Delegation: RCMP – Sgt. Hensen and Cpl. Hannah

4.2 Delegation: Murray Mullin re: MB 55+ Games

Murry Mullin before council as chair of MB 55+ Games Committee. Requesting a grant from council in the amount of the rental for the recreational facilities during the games. The event is scheduled to be held from June11th to 13th 2019. The event planners are expecting roughly 600 athletes. All profits are to go back to our community and shall focus on 55+ age friendly initiatives. The donation/grant request was deferred to the Recreation committee for a recommendation.

5. Correspondence

5.1 Swan Valley School Division – info regarding MB School Boards reviews

Resolution No: 2018.483
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
Resolved the information from the Manitoba School Board Association be received.
Carried Unanimously

5.2 Councillor Reconsidering Decision- Resolution 2018.430

6. New Business

6.1 Review Town Procurement Policy

Council deferred the Procurement policy to the Governance & Finance Committee for recommendations.

6.2 Offer to Purchase – SRMD Residential Lot

Resolution No: 2018.484
Moved By: David Moriaux
Seconded By: Phylis Friesen
Resolved the offer to purchase lot 4 Plan 2372 (civic address: 1303 3rd St. S) from Tiffany Barker and Scott Behrmann in the amount of $3,000.00 plus applicable tax be accepted on the condition of the signing of sale agreement.
Carried Unanimously

7. Unfinished Business

8. Reports

8.1 Superintendent of Works Report

Resolution No: 2018.485
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
RESOLVED that the Superintendent of Works report be received.
Carried Unanimously

8.2 Fire Chief Report

Resolution No: 2018.486
Moved By: David Moriaux
Seconded By: Johnny Wintoniw
Resolved the October Fire Cheif Report be received.
Carried Unanimously

8.3 Swan River Centennial Arena Assessment and Recommendations Report

Resolution No: 2018.487
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the Swan River Centennial Arena Assessment and Recommendations report be received.
Carried Unanimously

8.4 Handivan Report for October 2018

Resolution No: 2018.488
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
RESOLVED that the Handivan report for October 2018 be received.
Carried Unanimously

8.5 Management Meeting Minutes

Resolution No: 2018.489
Moved By: Johnny Wintoniw
Seconded By: Phylis Friesen
Resolved the Management minutes be received.
Carried Unanimously

8.6 Council Member and CAO reports

9. By-Laws

9.1 Review of the Procedures By-Law

Council deferred the Procedures by-Law to the Governance & Finance Committee.

9.2 Review of the Organizational By-Law

Council deferred the Organizational By-Law to the Governance & Finance Committee.

10. Other resolutions

10.1 To approve accounts

Resolution No: 2018.490
Moved By: Duane Whyte
Seconded By: David Gray
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 23315 to No. 23420 for a total of $310,756.44.
2. Payroll Accounts from Cheque No. 4328 to No. 4333 for a total of $7,799.04.
3. Payroll Accounts from Cheque No. 4334 to No. 4341 for a total of $98,895.49.
Carried Unanimously

10.2 To authorize attendance at 2018 AMM Convention

Resolution No: 2018.491
Moved By: Duane Whyte
Seconded By: David Gray
Resolved,that attendence of:
-Mayor Jacobson
-Councilor Wintoniw
-Councilor Delaurier
-Councilor Gray
-Councilor Moriaux
-Councilor Whyte
-Councilor Friesen
to the Association of Manitoba Municipalities convention held Nov 26th to 28th, 2018 in Winnipeg be approved.
Carried Unanimously

10.3 To receive the SLWCD October 15, 2018 minutes

Resolution No: 2018.492
Moved By: Duane Whyte
Seconded By: David Gray
RESOLVED that the minutes of the Swan Lake Watershed Conservation District October 15, 2018 meeting minutes be received.
Carried Unanimously

10.4 To appoint representative to join discussion with the SVAPL

10.5 To adopt the July, August and September financial statements

Resolution No: 2018.493
Moved By: David Gray
Seconded By: Duane Whyte
RESOLVED that the Financial Statements for the seven months ended July 31st, the eight months ended August 31st, and the nine months ended September 30th, 2018 be adopted as received.
Carried Unanimously

10.6 To hire part-time lifeguard/instructor

Resolution No: 2018.494
Moved By: David Gray
Seconded By: Duane Whyte
RESOLVED that Kayla Balko and Holden Cross be hired as part time lifeguard/instructors effective Nov. 6, 2018.
Carried Unanimously

10.7 To transfer from current year surplus to accumulated surplus

Resolution No: 2018.495
Moved By: David Gray
Seconded By: Duane Whyte
WHEREAS the Financial Plan for the Year 2018 included a Transfer to Recover Previous Years’ Deficit of $39,709.33 incurred in the General Operating Fund in the 2015 fiscal year;
BE IT HEREBY RESOLVED that $39,709.33 be transferred from the current year surplus to accumulated surplus.
Carried Unanimously

10.8 To transfer to Swan River Handi Transit Van

Resolution No: 2018.496
Moved By: Jason Delaurier
Seconded By: Duane Whyte
WHEREAS the Financial Plan for the Year 2018 included $17,840.00 for Swan River Handi Transit Van;
BE IT HEREBY RESOLVED that $17,840.00 be transferred from the General Operating Fund to the Handi-Transit Van Operating Fund.
Carried Unanimously

10.9 To transfer to Handi Transit Van Replacement Reserve

Resolution No: 2018.497
Moved By: Jason Delaurier
Seconded By: Duane Whyte
WHEREAS the 2018 Budget for Swan River Handi Transit Van included “Appropriation to reserve” in the amount of $500.00;
BE IT HEREBY RESOLVED that $500.00 be transferred from the Handi Transit Van Operating Fund to the Handi Transit Van Replacement Reserve Fund.
Carried Unanimously

10.10 Resignation Acceptance

Resolution No: 2018.498
Moved By: Jason Delaurier
Seconded By: Duane Whyte
Resolved the resignation of Susan Logan from the position of Utility Clerk be accepted.
Carried Unanimously

10.11 To appoint Council Committees

Resolution No: 2018.499
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
RESOLVED that the 2018-2019 Appointment of Council Committees and its members be accepted as per Schedule A.
Carried Unanimously

11. In Camera

Resolution No: 2018.500
Moved By: Johnny Wintoniw
Seconded By: David Moriaux
Resolved, pursuant to section 152(3) of the Municipal Act; Council go into committee and close this meeting to the public.
Carried Unanimously

12. Out of Camera

Resolution No: 2018.501
Moved By: Phylis Friesen
Seconded By: David Moriaux
Resolved, pursuent to section 152(4) of the Municipal Act; Council re-open this meeting to the public.
Carried Unanimously

13. Governance & Personnel Committee -outside meeting consideration

Resolution No: 2018.502
Moved By: David Gray
Seconded By: Duane Whyte
Resolved Government & Personnel Committee members attend negotiations with the union on an ongoing basis, and those meetings will be considered outside meetings for the purpose of the indemnity by-law.
Carried Unanimously

14. Adjournment

Resolution No: 2018.503
Moved By: David Moriaux
Seconded By: Phylis Friesen
RESOLVED that this regular Meeting of Council now adjourn.
Carried Unanimously