Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Friday, December 21, 2018 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Robert Hanson
Councillors: Wilmer Malcolm, Connie Forbes and Arnie Pedersen
Councillor Nadolney was absent with notice.
1. Call to Order At 10:00 a.m.
2. Adoption of Agenda
Resolution No: 503/18
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Agenda for the December 21st, 2018 Regular Meeting of Council be adopted as presented.
For: 3 Against:
CARRIED UNANIMOUSLY
3. Matters Arising from Minutes
Resolution No: 504/18
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held December 5th, 2018 be adopted as presented, all requirements having been complied with.
For: 3 Against:
CARRIED UNANIMOUSLY
4. By-Laws & Policies
4.1 Lands Exempt from Taxation By-Law – 3rd Reading
Resolution No: 505/18
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT By-Law No. 10/18, being a By-Law to provide for the exemption of certain lands from taxation for municipal purposes, of the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – Yes
Robert Hanson – Yes
Wilmer Malcolm – Absent
Arnie Pedersen – Yes
CARRIED UNANIMOUSLY
4.2 Compensation By-Law – 3rd Reading
Resolution No: 506/18
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 11/12, being a By-Law to provide for the compensation for members of Council of the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – Yes
Robert Hanson – Yes
Wilmer Malcolm – Absent
Arnie Pedersen – Yes
CARRIED UNANIMOUSLY
4.3 Building By-Law – 2nd Reading
Resolution No: 507/18
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 12/18, being the Building Permit by-law of the Rural Municipality of Mountain, be given second reading.
For: 3 Against:
CARRIED UNANIMOUSLY
4.3.1 Building By-Law – 3rd Reading
Resolution No: 508/18
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT By-Law No. 12/18, being a Building Permit by-law of the Rural Municipality of Mountain, be given third and final reading.
Connie Forbes – Yes
Robert Hanson – Yes
Wilmer Malcolm – Absent
Arnie Pedersen – Yes
CARRIED UNANIMOUSLY
4.4 Council Mobile Electronics Policy
Resolution No: 509/18
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Council Mobile Electronics policy as per Schedule ‘A’ attached hereto.
For: 3 Against:
CARRIED UNANIMOUSLY
5. Financial
5.1 Interim Audit Letter: No Concerns
5.2 Interim Operating Budget
Resolution No: 510/18
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby adopt the following 2019 Interim Operating Budget as per Section 163 of The Municipal Act to allow for expenditures:
GENERAL OPERATING $580,000.00
General Government $250,000.00
Protective: $40,000.00
Transportation $150,000.00
Environmental Health $40,000.00
Public Health & Welfare $20,000.00
Economic Development $20,000.00
Recreation & Culture $10,000.00
Fiscal $50,000.00
BIRCH RIVER UTILITY OPERATING $50,000.00
MAFEKING UTILITY OPERATING $30,000.00
For: 3 Against:
CARRIED UNANIMOUSLY
Councillor Malcolm joined the meeting prior to Resolution No. 511/18 and 512/18.
5.3 Reserve Transfers
Resolution No: 512/18
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the transfers to Reserve Funds as follows:
Road Maintenance Reserve Fund: $243,000
General Reserve Fund: $45,000
Birch River Utility Fund: $5,976.20
Mafeking Utility Fund: $5,275.83
For: 4 Against:
CARRIED UNANIMOUSLY
5.4 Accounts Receivable
Resolution No: 511/18
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT the unpaid accounts receivable accounts, presented in Schedule ‘A’ attached hereto, be added to the read property tax account of each account holder.
For: 4 Against:
CARRIED UNANIMOUSLY
5.5 Fire Department Purchases
Resolution No: 513/18
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
WHEREAS Fire Department Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the purchase requests as er Schedule ‘A’ attached hereto.
For: 4 Against:
CARRIED UNANIMOUSLY
5.6 Accounts Payable
Resolution No: 514/18
Moved By: Arnie Pedersen
Seconded By: Connie Forbes
BE IT RESOLVED THAT Cheque Nos._20181479__to__20180601_ be approved for payment in the amount of $115,209.52, including Council Indemnities in the amount of $3,785.39 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $8,978.58 as attached hereto as Schedule ‘A’;
For: 3 Against:
CARRIED UNANIMOUSLY
6. Personnel
6.1 Pine River Water Plant Employee Certification: Investigate correspondence courses
6.2 In Camera
Resolution No: 515/18
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
For: 4 Against:
CARRIED UNANIMOUSLY
6.3 Out of Camera
Resolution No: 516/18
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 4 Against:
CARRIED UNANIMOUSLY
6.4 Mafeking Fire Department
TABLED
6.4.1 Mafeking Fire Fighter: WCB Claim
6.5 Fire Department Service Awards
Resolution No: 517/18
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the expenditure of Fire Department recognition of service awards in the amount of $1000.00.
For: 4 Against:
CARRIED UNANIMOUSLY
6.6 LUD of Birch River
Resolution No: 518/18
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby appoint Ray Wotton and Dennis Sigurdson to the LUD of Birch River Committee.
For: 4 Against:
CARRIED UNANIMOUSLY
7. Work Orders: None
8. Delegations/Petitions: None
9. General Business
9.1 Meeting Attendance & WARD REPORTS
9.1.1 Landfill Operations Basics Course
Resolution No: 519/18
Moved By: Arnie Pedersen
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Wally Marcyniuk and Jeanneau Blazenko of the Rural Municipality of Mountain be hereby authorized to attend the SWANA Landfill Operations Basics Course to be held February 26/27th, 2019 in Swan River, MB;
AND THAT expenses be allowed for same.
For: 4 Against:
CARRIED UNANIMOUSLY
9.2 SV Municipal Airport Commission
Resolution No: 520/18
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby appoint Steve Nadolney to the Swan Valley Municipal Airport Commission.
For: 4 Against:
CARRIED UNANIMOUSLY
9.3 Drainage Applications: None
9.4 MDSA Agreement with SCN: Reschedule January Meeting
9.5 2019 Gravel Contracts
9.5.1 Mountain South Gravel Contract
Resolution No: 521/18
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby extend the terms and conditions of the 2018 Mountain South Gravel Contract for an additional year with Dyck Construction Ltd;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 4 Against:
CARRIED UNANIMOUSLY
9.5.2 Mountain North Crushing Contract
Resolution No: 522/18
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby extend the terms and conditions of the 2018 Gravel Crushing Contract for an additional year with Cook Bros. Cartage;
AND THAT 2019 gravel specifications be approved as per Schedule ‘A’ attached hereto;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 4 Against:
CARRIED UNANIMOUSLY
9.5.3 Mountain North Hauling Contract
Resolution No: 523/18
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby extend the terms and conditions of the 2018 Mountain North Hauling Contract for an additonal year with TriSum Logging;
AND THAT Reeve and CAO be authorized to sign on behalf of the municipality.
For: 4 Against:
CARRIED UNANIMOUSLY
9.6 LGD Vested Crown Administered Lands
9.6.1 N. Rizok Lease SE 14-32-21W: Request Information
9.6.2 R. Metcalfe Lease Transfer SE 8-35-22W
Resolution No: 524/18
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
WHEREAS R. Metcalfe is the registered leaseholder of the SE 8-35-22W which is a LGD Vested CLPA Adminstered parcel;
AND WHEREAS he has requested a unit transfer of all Crown Lands including this parcel;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the unit transfer to include the SE 8-35-22W.
For: 4 Against:
CARRIED UNANIMOUSLY
9.7 Animal Control Officer
TABLED
9.8 Building Inspector Agreement
Resolution No: 525/18
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby contract Ron Lewicki for 2019 Building Inspection Services as per contract attached hereto as Schedule ‘A’;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 4 Against:
CARRIED UNANIMOUSLY
9.9 Weed Inspector Agreement
Resolution No: 526/18
Moved By: Wilmer Malcolm
Seconded By: Connie Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby contract Kim Brown-Livingston for 2019 Weed Inspection Services per contract attached hereto as Schedule ‘A’;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
For: 4 Against:
CARRIED UNANIMOUSLY
9.10 In Camera
Resolution No: 527/18
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss legal matters.
For: 4 Against:
CARRIED UNANIMOUSLY
9.11 Out of Camera
Resolution No: 528/18
Moved By: Connie Forbes
Seconded By: Wilmer Malcolm
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
For: 4 Against:
CARRIED UNANIMOUSLY
9.12 Humeniuk
Resolution No: 529/18
Moved By: Wilmer Malcolm
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby appoint Paige Laroque and Kim Paterson as a municipal representative for the Land Value Appraisal Commission Hearing to be held January 22, 2019;
AND THAT expenses be allowed for same.
For: 4 Against:
CARRIED UNANIMOUSLY
10. Communications
10.1 Proposed Regulation under The Water Rights Act: Prepare Concerns
10.2 EPTC Changes 2019: Review
10.3 Manitoba Electoral Boundaries Changes: Review Final Report
10.4 Membership Request – Northern Woods & Water Highway Association: Denied
10.5 LUD of Mafeking Minutes – December: Reviewed
11. Adjournment
Resolution No: 530/18
Moved By: Connie Forbes
Seconded By: Arnie Pedersen
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on January 9th, 2019.
Meeting adjourned at 2:05pm
For: 4 Against:
CARRIED UNANIMOUSLY