Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West , Swan River, Manitoba this 23rd day of October 2018 at 7:00 pm.
Present:
Reeve: William Galloway
Councillors: Carrie Blosha
Glen Foster
Bill Gade
Tyler Kushniryk
Darryl Pierrepont
Matthew Wills
Administrative Assistant: Cheryle Zbirun
1. DARRYL PIERREPONT
TYLER KUSHNIRYK
RESOLVED that the Agenda for the Regular Meeting of Council held this 13rd day of November, 2018 shall be adopted as amended.
Carried.
2. BILL GADE
MATT WILLS
RESOLVED that the Minutes from the Regular Meeting of Council held on October 23rd, 2018 and the Special Meeting of Council held on October 26th, 2018 shall be approved as presented.
Carried.
3. CARRIE BLOSHA
GLEN FOSTER
WHEREAS the Municipality of Swan Valley West has been notified that there is no longer any applicants wishing to make presentation to the Board of Revision;
THEREFORE BE IT RESOLVED that the Board of Revision set for this 13th day of November, 2018 shall be cancelled.
Carried.
4. MATT WILLS
BILL GADE
RESOLVED That in accordance with Sections 300 and 326 of The Municipal Act, the changes to the 2018 Assessment Roll for the Municipality of Swan Valley West shall be accepted by the Council and applied to that portion of the 2018 taxes as described on the reports received from the Province of Manitoba – Assessment Services, Swan River Office dated September 18th, September 21st, October 11th and October 12th, 2018, copies of which are attached hereto.
Carried.
5. CARRIE BLOSHA
GLEN FOSTER
BE IT RESOLVED that the Council of the Municipality of Swan Valley West appoints Councillor Tyler Kushniryk to sit on a committee to have a discussion with the Swan Valley Animal Protection League and the Town of Swan River and RMs to try to find a common solution to the issues requiring change.
Carried.
6. BILL GADE
MATT WILLS
WHEREAS there is a clause in the 2018 Travel Gravel Crushing Tender to extend the offer by an additional year, at the tender prices agreed to in the 2018 agreement. Said Agreement must be signed by both parties prior to December 31st, 2018; and Cook Bros. Cartage Limited has notified the Municipality that they would like to exercise this option.
THEREFORE BE IT RESOLVED that the Reeve and the CAO be authorized to sign the extension agreement on behalf of the Municipality of Swan Valley West.
Carried.
7. GLEN FOSTER
BILL GADE
WHEREAS there is a clause in the 2018 Traffic Gravel Hauling Tender to extend the offer by an additional year, at the tender prices agreed to in the 2018 agreement. Said agreement must be signed by both parties prior to December 31st, 2018; and Timberline Transport Limited has notified the Municipality that they would like to exercise this option.
THEREFORE BE IT RESOLVED that the Reeve and the CAO be authorized to sign the extension agreement on behalf of the Municipality of Swan Valley West.
Carried.
8. CARRIE BLOSHA
TYLER KUSHNIRYK
RESOLVED that we do hereby agree to table Agenda Item #4.6 for further research into local shredding.
Carried.
9. BILL GADE
MATT WILLS
WHEREAS the Municipality of Swan Valley West is in need of an up-to-date telephone system; and
WHEREAS the Municipality has received quotes and information on two telephone systems and found one to have superior servicing by the company;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve purchase of the Bell MTS telephone system for the municipal office; and
BE IT FURTHER RESOLVED that the CAO, Deidre Bilyk, shall be authorized to sign any agreement on behalf of the Municipality of Swan Valley West.
Defeated.
10. BILL GADE
MATT WILLS
RESOLVED that the Council of the Municipality of Swan Valley West agrees to sign the rental service agreement with Canadian Linen and authorizes the CAO, Deidre Bilyk, to sign the agreement on behalf of the Municipality.
Carried.
11. GLEN FOSTER
TYLER KUSHNIRYK
BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the quote for repair for the 2006 Kenworth T800 from Rough Country Sports in the amount of $2,654.01.
Carried.
12. CARRIE BLOSHA
TYLER KUSHNIRYK
RESOLVED that the Swan River Fire Department Response Report for the month of October 2018 shall be received by the Council for the Municipality of Swan Valley West.
Carried.
13. BILL GADE
CARRIE BLOSHA
RESOLVED that the following Animal Control Report shall be received by the Council for the Municipality of Swan Valley West:
Rural Animal Control Officer Report for the month of October 2018
AND BE IT RESOLVED that payment for the above services shall be approved as submitted.
Carried.
14. BILL GADE
DARRYL PIERREPONT
WHEREAS the Municipality of Swan Valley West is in need of an up-to-date payroll program; and
WHEREAS the Municipality has received quotes and information on two systems compatible with our current accounting system;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the purchase of the Paymate Acclaim software module from Munisoft for the municipality; and
BE IT FURTHER RESOLVED that the CAO, Deidre Bilyk, shall be authorized to sign any agreement on behalf of the Municipality of Swan Valley West.
Carried.
15. DARRYL PIERREPONT
BILL GADE
WHEREAS the Municipality of Swan Valley West has received an invoice for the 2018-2019 Annual Levy (fiscal year ending March 31, 2019) for the Swan Lake Watershed Conservation District;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the first payment of the levy that is due November 15th, 2018 in the amount of $29,411.38.
Carried.
16. BILL GADE
MATT WILLS
RESOLVED that the Council for the Municipality of Swan Valley West, in accordance with part 6 of the Planning Act, shall hold a Public Hearing on Thursday, December 6th, 2018 at 7:00 pm in the Council Chambers at 216 Main Street West, Swan River MB for the purpose of hearing and receiving comments regarding the Conditional Use Applications regarding the property known as the NW ¼ of Section 27-37-27 WPM and also NE ¼ of Section 29-36-29 WPM.
Carried.
17. TYLER KUSHNIRYK
CARRIE BLOSHA
WHEREAS the owners of PT NE ¼ of Section 20-36-27 WPM have made application to subdivide this property; and
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated November 6th, 2018, and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried.
18. TYLER KUSHNIRYK
GLEN FOSTER
RESOLVED that By-Law No. 0075-18, being a by-law of the Municipality of Swan Valley West to close a public lane, shall be introduced and read a first time this 13th day of November 2018.
Carried.
19. CARRIE BLOSHA
BILL GADE
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the attendance of the following persons at the AMM Convention in Winnipeg MB to be held on November 26th to November 28th, 2018:
Reeve, William Galloway
Councillor, Bill Gade
Councillor, Matt Wills
Councillor, Tyler Kushniryk
Administrative Assistant, Cheryle Zbirun
BE IT FURTHER RESOLVED that all applicable expenses shall be paid in accordance with current municipal policies and by-laws.
Carried.
20. BILL GADE
MATT WILLS
RESOLVED that 50 mph speed signs be posted on Crestview Bridge (Road 172) by the Swan Valley West Public Works Department.
Carried.
21. GLEN FOSTER
MATT WILLS
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #14837 to #14851 in the amount of $2,806,960.41
General Cheques #14852 to #14900 in the amount of 153,170.26
Payroll Cheques #2306 to #2323 in the amount of $25,050.27
Indemnity Cheques #2324 to #2337 in the amount of $10,002.00
For a Grand Total of $2,995,182.94
Carried.
22. GLEN FOSTER
BILL GADE
RESOLVED that we hereby agree to table Agenda Item #6.1 to gather more information.
Carried.
23. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that we do hereby agree to proceed with the purchase of an overhead heater for the Benito Fire Hall from Swan-The Pas Refrigeration in the amount of $3,520 plus applicable taxes installed.
Carried.
24. DARRYL PIERREPON
TYLER KUSHNIRYK
RESOLVED that, due to the AMM Convention dates being November 26th to 28th, 2018, the second Regular Meeting of Council for the Municipality of Swan Valley West shall be Thursday, November 29th, 2018 at 7:00 pm.
Carried.
25. CARRIE BLOSHA
DARRYL PIERREPONT
RESOLVED that the December 11th, 2018 Regular Meeting of Council for the Municipality of Swan Valley West be rescheduled to Thursday, December 6th, 2018 at 7:00 pm and that the next Transportation Committee meeting be scheduled for Thursday, December 6th, 2018 at 9:30 am.
Carried.
26. MATT WILLS
GLEN FOSTER
RESOLVED that due to the Christmas Season the second Regular Meeting of Council scheduled for Tuesday, December 25th, 2018 will be cancelled.
Carried.
27. BILL GADE
MATT WILLS
WHEREAS the Municipality of Swan Valley West is home to many prosperous businesses that employ our citizens, pay taxes and contribute to our economy;
AND WHEREAS, understanding the needs of these businesses and the opportunities they present is paramount to the economic development of our municipality;
AND WHEREAS Councillor Gade has been assigned the duties of the economic development portfolio;
THEREFORE BE IT RESOLVED that the Council grants their approval for Councillor Gade to organize a tour of three of the businesses involved in our municipality, namely Spruce Products, Ag Shield Manufacturing and Riehl’s Lumber and Logging;
AND BE IT FURTHER RESOLVED that Council does approve the attendance at the tours of the CAO of the Municipality, the lead hand responsible for the businesses area and any members of Council that wish to attend.
Recorded Vote:
Blosha – no
Foster – no
Gade – yes
Galloway – no
Kushniryk – no
Pierrepont – no
Wills – yes
Defeated.
28. BILL GADE
MATT WILLS
RESOLVED that pursuant to Section 152(3) of The Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding legal and personnel issues.
Carried.
**Councillor Gade excused himself from the chambers at 9:44 pm and re-entered the chambers at 10:08 pm**
29. BILL GADE
MATT WILLS
RESOLVED that pursuant to Section 152(4) of The Municipal Act, this meeting shall be re-opened to the public.
Carried.
30. TYLER KUSHNIRYK
DARRYL PIERREPONT
RESOLVED that we do hereby agree to appoint the CAO, Deidre Bilyk, to act as LUD Secretary beginning at the November 20th, 2018 meeting.
Carried.
**Councillor Gade excused himself from the chambers at 11:15 pm. **
31. MATT WILLS
CARRIE BLOSHA
RESOLVED that Council for the Municipality of Swan Valley West does hereby approve payment of Invoice #3559 received from DD West LLP dated November 6th, 2018.
Carried.
**Councillor Gade re-entered the chambers at 11:17 pm**
32. GLEN FOSTER
TYLER KUSHNIRYK
RESOLVED that this meeting shall now adjourn at 11:18 pm.
Carried.