Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, November 8th, 2018 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.



Members Present:
Reeve: Robert Hanson
Councillors: 1 – Wilmer Malcolm
2 – Stephen Nadolney
3 –
4 – Connie Forbes
5 – Arnie Pedersen
6 –

CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.

The meeting was called to order at 10:07 A.M. by Reeve Robert Hanson, quorum being present.

Nadolney
Forbes
BE IT RESOLVED THAT the Agenda for the November 8th, 2018 Regular Meeting of Council be adopted as amended.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held October 19th, 2018 be adopted as presented, all requirements having been complied with.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT the Minutes of the inaugural meeting of Council held October 31st, 2018 be adopted as presented, all requirements having been complied with.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT By-Law No. 08/18, being a By-Law to govern the organization of the Rural Municipality of Mountain, be given first reading.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT By-Law No. 08/18, being a By-Law to govern the organization of the Rural Municipality of Mountain, be given second reading.
CARRIED.

Nadolney
Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the NSF Cheque Policy as per Schedule ‘A’ attached hereto.
CARRIED.

Councillor Malcolm joined the meeting.

In Camera: Res. No. 448/18
Out of Camera: Res. No. 449/18

Nadolney
Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept and approve the Financial Statement for October 31, 2018, as presented.
CARRIED.

Forbes
Pedersen
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the transfer from the Bridge Replacement Reserve Fund for the Menard Ford Crossing in the amount of $30,000.00.
CARRIED.

Pedersen
Forbes
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.

Councillor Forbes declared an interest in Res. No. 447/18 and left the meeting.

Malcolm
Pedersen
RESOLVED THAT Cheque Nos. 20181296 to 20181312 and 20181314 to 20181377 be approved for payment in the amount of $488,959.57, including Council Indemnities in the amount of $6,787.49 as per By-Law 03/16 and Direct Deposit Payroll in the amount of $7,358.84 as attached hereto as Schedule ‘A’;
AND FURTHER IT BE RESOLVED THAT the direct payment amount of $4,982.16 for Receiver General for October 2018 be hereby approved.
CARRIED.

Councillor Forbes returned to the meeting.

Forbes
Malcolm
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
AND WHEREAS Section 15.13 of By-Law #01/16, The Procedures By-Law of The Rural Municipality of Mountain, instructs a member to;
“…keep in confidence a matter that is discussed at a meeting closed
to the public under subsection 152(3) of The Act until the matter is
discussed at a council meeting conducted in public.”
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
CARRIED.

Malcolm
Forbes
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.

Pedersen
Malcolm
WHEREAS Section 10(1) of The Municipal Councils and School Boards Elections Act requires each Municipality to appoint a Senior Election Official (SEO) who will be responsible to manage and conduct all aspects of municipal elections;
AND WHEREAS the Municipality is required to establish a rate of remuneration for the SEO, Assistant SEO and Voting Officials;
THEREFORE BE IT RESOLVED THAT Paige Larocque is appointed SEO and Kim Paterson as Assistant SEO for the Rural Municipality of Mountain and the rate of remuneration for Election Officials be set as attached as Schedule “A”.
CARRIED.

Pedersen
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #121/18 to #123/18 attached hereto.
CARRIED.

Forbes
Pedersen
BE IT RESOLVED THAT Connie Forbes of the Rural Municipality of Mountain hereby be authorized to attend the round table discussion regarding Manitoba’s 2019 Budget being held November 9th, 2018 in Swan River, MB;
AND THAT expenses be allowed for same.
CARRIED.

Forbes
Pedersen
BE IT RESOLVED THAT Robert Hanson, Connie Forbes and Arnie Pedersen of the Rural Municipality of Mountain hereby be authorized to attend Association of Manitoba Municipalities Annual Convention being held November 26th – 28th, 2018 in Winnipeg, MB;
AND THAT expenses be allowed for same.
CARRIED.

Pedersen
Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve Committee Appointments as per Schedule ‘A’ attached hereto.
CARRIED.

Pedersen
Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Subdivision No. 4617-18-7459 in NE ¼ Sec. 32-33-20W (Menard);
With the following Conditions:
Overdue taxes, if any, are required to be paid as a condition of final approval.
CARRIED.

Pedersen
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Tax Sale Agreement for Payment of Taxes, Roll #87800.000, as recommended by Taxervice, terms attached hereto as Schedule ‘A’;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.

Forbes
Pedersen
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on November 21st, 2018
Meeting adjourned at 2:25 P.M.
CARRIED.