Minutes of the Regular Meeting of Council of the Rural Municipality of Mountain held Wednesday, June 13th, 2018 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.


Members Present:
Reeve: Marvin Kovachik
Councillors: 1 – Wilmer Malcolm
2 –
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 – Brad Wyatt

Councillor Nadolney was absent with notice
CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was also present.

1. Call to Order
The meeting was called to order at 10:00 A.M. by Reeve Marvin Kovachik, quorum being present.

Forbes
Rizok
BE IT RESOLVED THAT the Agenda for the June 13th, 2018 Regular Meeting of Council be adopted as amended.
CARRIED.

3. Forbes
Rizok
BE IT RESOLVED THAT the Minutes of the Animal Control Hearing held May 23rd, 2018 be adopted as presented, all requirements having been complied with.
CARRIED.

Larocque
Forbes
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held May 23rd, 2018 be adopted as presented, all requirements having been complied with.
CARRIED.

Forbes
Larocque
BE IT RESOLVED THAT By-Law No. 05/18, being a By-Law to establish and operate the solid waste management system within the Rural Municipality of Mountain, be given first reading.
CARRIED.

Larocque
Forbes
BE IT RESOLVED THAT By-Law No. 05/18, being a By-Law to establish and operate the solid waste management system within the Rural Municipality of Mountain, be given second reading.
CARRIED.

Larocque
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Acceptable Waste Policy as per Schedule ‘A’ attached hereto.
CARRIED.

Forbes
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Birch River Pool Policy Manual as per Schedule ‘A’ attached hereto.
CARRIED.

Forbes
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Access to Information Policy as per Schedule ‘A’ attached hereto.
CARRIED.

In Camera: Res. No. 236/18
Out of Camera: Res. No. 237/18

Councillor Rizok left the Meeting

Forbes
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2018 membership to Valley in the Mountains Tourism and Parkland in the amount of $1,615.00.
CARRIED.

Malcolm
Larocque
BE IT RESOLVED THAT the unpaid accounts receivable accounts, presented in Schedule ‘A’ attached hereto, be added to the real property tax account of each account holder.
CARRIED.

Larocque
Rizok
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the purchase request as per Schedule ‘A’ attached hereto.
CARRIED.

Councillor Forbes declared an interest for Res. No. 234/18 and left the meeting.

Rizok
Larocque
RESOLVED THAT Cheque Nos. 20180577 to 20180667 be approved for payment in the amount of $124,837.46, including Council Indemnities in the amount of 6,741.83 as per By-law 03/16 and Direct Deposit Payroll in the amount of 10,414.35 as attached hereto as Schedule ‘A’.
AND FURTHER IT BE RESOLVED THAT the direct payment amount of 5,715.33 for Receiver General for May 2018 be hereby approved.
CARRIED.

Councillor Forbes returned to the meeting.

Larocque
Malcolm
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
AND WHEREAS Section 15.13 of By-Law #01/16, The Procedures By-Law of The Rural Municipality of Mountain, instructs a member to;
“…keep in confidence a matter that is discussed at a meeting closed
to the public under subsection 152(3) of The Act until the matter is
discussed at a council meeting conducted in public.”
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
CARRIED.

Larocque
Malcolm
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.

Forbes
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain accept the recommendation of the Birch River Recreation Commission to hire seasonal lifeguards, assistant lifeguards and attendants at Birch River Outdoor Swimming Pool, to commence when mutually agreed upon, terms and conditions as attached hereto in Schedule ‘A’.
CARRIED.

Forbes
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Carmen Kardynal for the Birch River Backup Water Plant Operator;
AND THAT wages and terms of employment be as stated in Schedule ‘A’ attached hereto.
CARRIED.

Forbes
Malcolm
RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Phil Kardynal for the LUD of Birch River Seasonal Employee;
AND THAT wages and terms of Employment be as stated in Schedule ‘A’ attached hereto.
CARRIED.

Malcolm
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Amanda Hart for the LUD of Pine River Seasonal Employee;
AND THAT wages and terms of Employment be as stated in Schedule ‘A’ attached hereto.
CARRIED.

Malcolm
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept Request for Quotation from Gerry Stevenson to provide waste disposal and recycling services for the LUD of Birch River as per Schedule ‘A’ attached hereto.
CARRIED.

Malcolm
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Ryan Marcyniuk for the Green Team position in Pine River, to commence when mutually agreed upon, terms and conditions as outlined in the Green Team Program.
CARRIED.

Wyatt
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Cassidy Ohlsson for the Green Team position in Birch River, to commence when mutually agreed upon, terms and conditions as outlined in the Green Team Program.
CARRIED.

Malcolm
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hire Hunter Clarkson for the Green Team position in Mafeking, to commence when mutually agreed upon, terms and conditions as outlined in the Green Team Program.
CARRIED.

Larocque
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #52/18 to #59/18 attached hereto.
CARRIED.

Forbes
Wyatt
WHEREAS at their regular meeting held May 9th, 2018 Council implemented a burning ban by Resolution No. 196/18;
THEREFORE BE IT RESOLVED THAT the burning ban hereby be ended effective May 25th, 2018.
CARRIED.

Larocque
Malcolm
WHEREAS an uncontrolled fire was present on Lot 3, Plan 752 Mafeking, MB to which the fire department had to respond;
AND WHEREAS no burning permits were issued for the above-mentioned location;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby charge the property owner of Lot 3, Plan 752 under By-Law 04/16 in the amount of $50.00.
CARRIED.

Wyatt
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the Request for Quotation for the 2017 Gravel Crushing for Mountain North as per Schedule ‘A’ attached hereto and award the contract to Cook Bros. Cartage.
CARRIED.

Forbes
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Lease Agreement for Lots 8-12, Block 3, Plan 632 [Roll #301963.000, 301964.000 & 301965.000], Mafeking, MB, with Prairie Mountain Health Authority for the Ambulance Station located in the Mafeking Fire Hall, terms and conditions as attached hereto in Schedule ‘A’;
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
CARRIED.

Forbes
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the Chief Administrative Officer to destroy Municipal Documents under the Manitoba Regulation 53/97 as per Schedule ‘A’ attached hereto.
CARRIED.

Wyatt
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase NW 35-32-20W [Roll #26100.000] from Bison Conservation Ranch in the amount of $17,900.00;
Subject to the following additional Terms and Conditions:

Purchaser will be responsible to have title completed within 90 days.
CARRIED.

Malcolm
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Lease Agreement with Bison Conservation Ranch for the following parcel, Terms and Conditions as attached hereto in Schedule ‘A’;
SW 35-32-20W [Roll #26300.000];
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
CARRIED.

Larocque
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase Plan #1141; in Pine River, MB, [Roll #76900.000] from Leslie & Marie Williams in the amount of $821.10;
Subject to the following additional Terms and Conditions:
Purchaser will be responsible to have title completed within 90 days.
CARRIED.

Larocque
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase Lot 3, Block 2, Plan 3030; in Cowan, MB [Roll #260700.000] from Mark Archer in the amount of $1,927.28, plus transfer costs.

Wyatt
Larocque
WHEREAS The Electoral Division Act establishes a Electoral Division Boundaries Commission to review electoral boundaries every ten years;
AND WHEREAS the 2018 proposed boundary changes divide the Rural Municipality of Mountain into two separate Electoral Divisions;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request the Electoral Divisions Boundaries Commission to review and revise the electoral division boundaries to allow the Rural Municipality of Mountain to fall under the same electoral division.
CARRIED.

Larocque
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approved work order no. 60/18 as per Schedule ‘A’ attached hereto.
CARRIED.

Wyatt
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the donation to the WOR Association for the National Wall of Remembrance Project in the amount of $200.00.
CARRIED.

Forbes
Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on June 27th, 2018.
Meeting adjourned at 3:32 P.M.
CARRIED.