Minutes of the Regular Council Meeting of the Rural Municipality of Mountain held Wednesday, March 28th, 2018 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.
Members Present:
Reeve: Marvin Kovachik
Councillors:
1 – Wilmer Malcolm
2 – Stephen Nadolney
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 – Brad Wyatt
CAO Paige Larocque was present and acted as secretary.
Finance Officer, Kim Paterson was present.
The meeting was called to order at 10:00 A.M. by Reeve Marvin Kovachik, quorum being present.
Larocque
Malcolm
BE IT RESOLVED THAT the Agenda for the March 28th, 2018 Regular Meeting of Council be adopted as presented.
CARRIED.
Larocque
Rizok
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held March 13th, 2018 be adopted as presented, all requirements having been complied with.
CARRIED.
Councillor Nadolney joined the meeting.
Larocque
Malcolm
BE IT RESOLVED THAT By-Law No. 04-18, being a By-Law concerning the control of animals within the limits of the RM of Mountain, be given first reading.
CARRIED.
Larocque
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Accessibility Plan in accordance with The Accessibility for Manitobans Act as per Schedule ‘A’ attached hereto.
CARRIED.
Wyatt
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby adopt the Municipal Tendering and Procurement Policy as per Schedule ‘A’ attached hereto.
CARRIED.
In Camera: Res. No. 126/18
Out of Camera: Res. No. 127/18
Larocque
Rizok
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.
Larocque
Rizok
RESOLVED THAT Cheque Nos. 20180303 to 20180349 amounting to $171,801.40 including Direct Deposit Payroll in the amount of $3,554.49 attached hereto as Schedule “A” be approved for payment.
CARRIED.
Larocque
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the annual donation to the Cowan Recreation Commission in the amount of $1,500.00.
CARRIED.
Wyatt
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the annual donation to the Bellsite Recreation Commission in the amount of $1,500.00.
CARRIED.
Wyatt
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the annual donation to the Mafeking Recreation Commission in the amount of $1,500.00.
CARRIED.
Forbes
Malcolm
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
AND WHEREAS Section 15.13 of By-Law #01/16, The Procedures By-Law of The Rural Municipality of Mountain, instructs a member to;
“…keep in confidence a matter that is discussed at a meeting closed to the public under subsection 152(3) of The Act until the matter is discussed at a council meeting conducted in public.”
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
CARRIED.
Councillor Forbes declared an interest for Res No. 128/8 and left the meeting.
Forbes
Rizok
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.
Nadolney
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the recommendation to hire Lori Hildebrandt for Administrative Assistant, wages & terms as set out in Schedule ‘A’ attached hereto.
CARRIED.
Councillor Forbes returned to the meeting.
Malcolm
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend the Employee Handbook as per Schedule ‘A’ attached hereto.
CARRIED.
BROKE FOR LUNCH
Forbes
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #22/18 to #25/18 attached hereto.
CARRIED.
Malcolm
Forbes
BE IT RESOLVED THAT Reeve Marvin Kovachik and Councillor Brad Wyatt of the Rural Municipality of Mountain hereby be authorized to attend Hudson Bay Route Association Annual General Meeting to be held April 4/5, 2018 in The Pas, MB;
AND THAT expenses be allowed for same.
CARRIED.
Forbes
Malcolm
BE IT RESOLVED THAT Reeve Marvin Kovachik of the Rural Municipality of Mountain hereby be authorized to attend the Mayors, Reeves and CAO’s meeting to be held April 10th, 2018 in Brandon, MB;
AND THAT expenses be allowed for same.
CARRIED.
Malcolm
Forbes
BE IT RESOLVED THAT Reeve Marvin Kovachik of the Rural Municipality of Mountain hereby be authorized to attend the Manitoba Good Roads Association Annual General Meeting to be held April 10th, 2018 in Brandon, MB;
AND THAT expenses be allowed for same.
CARRIED.
Forbes
Rizok
BE IT RESOLVED THAT Reeve Marvin Kovachik of the Rural Municipality of Mountain hereby be authorized to attend Municipal Officials Seminar to be held April 11/12th, 2018 in Brandon, MB;
AND THAT expenses be allowed for same.
CARRIED.
Malcolm
Forbes
BE IT RESOLVED THAT Councillor Brad Wyatt of the Rural Municipality of Mountain hereby be authorized to attend the Swan Valley Chamber of Commerce Annual General Meeting to be held April 17th, 2018 in Swan River, MB:
AND THAT expenses be allowed for same.
CARRIED.
Malcolm
Forbes
BE IT RESOLVED THAT Reeve Marvin Kovachik and Councillors Wilmer Malcolm, Stephen Nadolney and Connie Forbes of the Rural Municipality of Mountain hereby be authorized to attend the Intermountain Conservation District annual banquet to be held April 19th, 2018 in Cowan, MB:
AND THAT expenses be allowed for same.
AND THAT the Rural Municipality of Mountain hereby authorize the donation to a maximum of $50.00 toward the annual banquet.
CARRIED.
Malcolm
Forbes
WHEREAS the rising rural crime rate in recent years is a deep concern to the Rural Municipality of Mountain;
AND WHEREAS given the nature of how dispersed people are within and surrounding our Municipality, it is very difficult for the RCMP to respond in a timely manner;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain support Motion M-167, on the basis that it may give the government the necessary information it needs to address this serious and growing problem.
CARRIED.
Malcolm
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby advertise for the installation of water meters within the LUD of Birch River and Mafeking.
CARRIED.
Malcolm
Larocque
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby accept Request for Proposal for the Dell Printer from the Municipal Office as per Schedule ‘A’ attached hereto and award the sale to Ferlin Abrahamson.
CARRIED.
Nadolney
Wyatt
WHEREAS the SW 24-33-23W is owned by the Rural Municipality of Mountain;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request Robert Carrick to harvest timber off the SW 24-33-23W as per map attached hereto as Schedule ‘A’ , to a maximum of 200 cords;
AND THAT dues be paid to the Municipality at a rate of $12.00 per cord.
CARRIED.
Forbes
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Undeveloped Road Allowance Agreement for the SE/SW 2-32-23W as per Schedule ‘A’ attached hereto;
FURTHER BE IT RESOLVED THAT the Undeveloped Road Allowance Agreement for the NE/NW 2-32-23W be hereby repealed;
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.
Forbes
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the donation to the Swan Valley Sport Fishing Enhancement Inc. in the amount of $50.00.
CARRIED.
Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby advertise for the installation of water meters within the LUD of Birch River and Mafeking.
DEFEATED.
Forbes
Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on April 9th, 2018.
Meeting adjourned at 3:58 p.m.
CARRIED.