Minutes of the Regular Council Meeting of the Rural Municipality of Mountain held Tuesday, March 13th, 2018 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.

Members Present:
Reeve: Marvin Kovachik

Councillors:
1 – Wilmer Malcolm
2 –
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 – Brad Wyatt

CAO Paige Larocque was present and acted as secretary.
Finance Officer Kim Paterson was present.
Councillor Nadolney was absent with notice.

The meeting was called to order at 10:00 A.M. by Reeve Marvin Kovachik, quorum being present.

Rizok
Larocque
BE IT RESOLVED THAT the Agenda for the March 13th, 2018 Regular Meeting of Council be adopted as amended.
CARRIED.

Larocque
Malcolm
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held February 28th, 2018 be adopted as presented, all requirements having been complied with.
CARRIED.

Larocque
Malcolm
BE IT RESOLVED THAT the Minutes of the Special Budget meeting of Council held March 7th, 2018 be adopted as presented, all requirements having been complied with.
CARRIED.

In Camera: Res. No. 106/18
Out of Camera: Res. No. 107/18

Malcolm
Larocque
BE RESOLVED THAT the unpaid Business Taxes for Roll #1300523900 in the amount of $349.52 be hereby written off as uncollectable.
CARRIED.

Malcolm
Rizok
BE IT RESOLVED THAT the unpaid utility accounts, presented in Schedule ‘A’ attached hereto, be added to the real property tax account of each account holder.
CARRIED.

Malcolm
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain make additions to the Allowance for Doubtful Accounts as per Schedule ‘A’ attached hereto.
AND THAT Roll #302159 and 302161 be written off as uncollectable.
CARRIED.

Forbes
Rizok
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.

Councillor Forbes declared an interest for Res. No. 104/18 and left the meeting.

Wyatt
Rizok
RESOLVED THAT Cheque Nos. 20180235 to 20180302 be approved for payment in the amount of $107,546.12, including Council Indemnities in the amount of 5,338.74 as per By-law 03/16 and Direct Deposit Payroll in the amount of 5,940.09 at attached hereto as Schedule A.
AND FURTHER IT BE RESOLVED THAT the direct payment amount of 6,084.52 for Receiver General for February 2018 be hereby approved.
CARRIED.

Councillor Forbes returned to the meeting.

Malcolm
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the use of Statutory Holidays for part time salaried employee as per Schedule A attached hereto.
CARRIED.

Malcolm
Larocque
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
AND WHEREAS Section 15.13 of By-Law #01/16, The Procedures By-Law of The Rural Municipality of Mountain, instructs a member to;
“…keep in confidence a matter that is discussed at a meeting closed to the public under subsection 152(3) of The Act until the matter is discussed at a council meeting conducted in public.”
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
CARRIED.

Wyatt
Forbes
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.

Larocque
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the purchase of a workstation for the Municipal office to a maximum of $2,000.00.
CARRIED.

Forbes
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the recommendation to hire Leonard Debruin for Casual Public Works, wages & terms as set out in Schedule ‘A’ attached hereto.
CARRIED.

Forbes
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #12/18 to #21/18 attached hereto.
CARRIED.

Wyatt
Forbes
WHEREAS the RM of Mountain requested CLPA to return title to the SE 21-34-23W;
AND WHEREAS a legal survey had to be completed prior to title transfer;
AND WHEREAS legal surveying has been completed;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request CLPA to transfer the SE 21-34-23W as follows:
Parcel A, B, D, E & F to the Rural Municipality of Mountain;
Separate Title for Parcel C to the Rural Municipality of Mountain;
AND THAT Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.

Forbes
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the Offer to Purchase [subject to landowner approval] as per Schedule A attached hereto.
AND THAT the Reeve and CAO be authorized to sign on behalf of the Municipality.
CARRIED.

Wyatt
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the 2018 membership to Swan Valley Chamber of Commerce in the amount of $80.00.
CARRIED.

Reeve Kovachik left the meeting. Deputy Reeve Forbes assumed the chair.

Wyatt
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the donation to the STARS Foundation in the amount of $250.00.
CARRIED.

Malcolm
Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on March 28th, 2018.
Meeting adjourned at 1:50 p.m.
CARRIED.