Swan Valley
School Division

Executive Summary of the
February 12, 2018
Regular Board Meeting

Submitted by:
Tim Mendel
Superintendent/CEO


1. The Board undertook a broad Community Consultation process a number of months ago. On Wednesday it will release a Memo outlining its plans based on the feedback it received from the community meetings and survey results. Please check the website.

2. The Board was informed that the ad for Principal of Taylor School will be posted shortly. The plan is to have the hiring process completed before spring break. A number of school divisions are running principal ads already hence the sped up timeline.

3. The Board met prior to the regular meeting to review the funding announcement and begin the process of putting together the 18/19 School Division Budget. Swan Valley School Division will receive about $250,000 less funding from the government again this year. This will make budgeting challenging once again.

4. The Board set the Public Budget Consultation Meeting for March 7, 2018 at SVRSS Cafeteria.

5. The Maintenance Supervisor provided his Quarterly Report to the Board. The Report outlined work projects that have been completed up to this point in the year. He also informed the Board that the SVRSS Project will be completed by the beginning of March. A few minor things need to wait for warmer weather to complete. The Supervisor also reviewed various documents that he completes for the Department with the Trustees.

6. The Superintendent informed the Board that the meeting with UCN, Reps from Aspire Dental, MLA and Town Council about starting a Dental Assistant Program in Swan River went very well.

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Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on February 12, 2018 commencing at 7:30 p.m. (unapproved)

The following were present:
Chair: K. Riehl
Vice-Chair: L. Evans
Trustees: D. Burghart, S. Haluschak, K. Highmoor, V. Rooks, W. Schaffer, G. Wowchuk
Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch
Absent: B. Stephen

Resolutions:
R 1 W. Schaffer, V. Rooks:
THAT the Minutes of the regular meeting of January 22, 2018, be adopted.
CARRIED

R2 D. Burghart, V. Rooks:
THAT the Staffing Report of the Superintendent/CEO, 8.2, as presented, be ratified.
CARRIED

R3 L. Evans, G. Wowchuk:
THAT as per the Report of the Secretary-Treasurer, 9.2, general cheques numbering 52239 to 52386; B 390 to B 414 and EFT’s, which includes general and payroll in the amount of $1,871,387.20 for the month of December, be approved for payment.
CARRIED

R4 K. Highmoor, S. Haluschak:
THAT as per the Report of the Secretary-Treasurer, 9.3, a by-law to provide for the borrowing of up to $265,300, by issue of Promissory Note #LTPS0178, to meet the costs for the projects as authorized on Schedule “B” attached, be read a second time that the rules of procedure be waived and it be taken as read a third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 1/2018 and the seal of the School Division affixed thereto.
CARRIED

R5 D. Burghart, G. Wowchuk:
THAT as per Item 13.1, the letter from the Swan Valley Cheetahs Gymnastics Club requesting a waiver in rental fees and possibly accommodations for some teams and coaches at SVRSS, for the 2018 Provincial Gymnastics Championships, April 20-22, 2018, be approved, subject to conditions as outlined.
CARRIED

R6 S. Haluschak, G. Wowchuk:
THAT as per Item 13.2, the letter from the Swan Valley High School Rodeo requesting support for the upcoming 4th Annual Rodeo and 2nd Provincial High School Rodeo Finals, be received.
CARRIED

R7 G. Wowchuk, V. Rooks:
THAT as per Item 14.1, the letter from Erin Brown, Bid Coordinator, 2019 Manitoba 55+ Games requesting a Letter of Support from the Board of Trustees, be approved.
CARRIED

R8 L. Evans, W. Schaffer:
THAT as per Item 14.2, the letter from Glenda Turton, Music Director, SVRSS, outlining the proposed Grade 9 to 12 Band Trip to Toronto and Niagara Falls, Ontario, be received and approved, in principle.
CARRIED

R9 G. Wowchuk, D. Burghart:
THAT the Board move to In-Camera.
CARRIED

R10 S. Haluschak, G. Wowchuk:
THAT the Board move out of In-Camera.
CARRIED

R11 K. Highmoor, S. Haluschak:
THAT we do now adjourn at 10:16 p.m.
CARRIED