Minutes of the Regular Council Meeting of the Rural Municipality of Mountain held Wednesday, January 10th, 2018 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.


Members Present:
Reeve: Marvin Kovachik

Councillors:
1 – Wilmer Malcolm
2 – Stephen Nadolney
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 – Brad Wyatt

Finance Officer Kim Paterson was present and acted as secretary.

The meeting was called to order at 10:00 A.M. by Reeve Marvin Kovachik, quorum being present.

Councillor Rizok joined the meeting.

Wyatt
Nadolney
BE IT RESOLVED THAT the Agenda for the January 10th, 2018 Regular Meeting of Council be adopted as amended.
CARRIED.

Nadolney
Wyatt
BE IT RESOLVED THAT the Minutes of the Animal Control Hearings held December 28th, 2017 be adopted as presented, all requirements having been complied with.
CARRIED.

Wyatt
Nadolney
BE IT RESOLVED THAT the Minutes of the regular meeting of Council held December 28th, 2017 be adopted as presented, all requirements having been complied with.
CARRIED.

Nadolney
Malcolm
BE IT RESOLVED THAT By-Law No. 08/17, being the By-Law to establish a solid waste management system within the Rural Municipality of Mountain, be given second reading.
CARRIED.

Nadolney
Malcolm
WHEREAS Board Order No. 113/17 orders the Birch River Utility to begin collecting a rate rider for 2014 deficit recovery in January 1, 2018 after giving utility customers at least 30 days’ notice;
AND WHEREAS utility customers did not receive notice as required and therefore the rate rider for deficit recovery could not be collected in the first quarter utility billing;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request The Public Utilities Board to vary Board Order No. 113/17 [Utility Rates for the LUD of Birch River] to commence the collection of rate rider for 2014 deficit recovery to April 1, 2018.
CARRIED.

Nadolney
Malcolm
WHEREAS Board Order No. 110/17 orders the Mafeking Utility to begin collecting a rate rider for 2014 deficit recovery in January 1, 2018 after giving utility customers at least 30 days’ notice;
AND WHEREAS utility customers did not receive notice as required and therefore the rate rider for deficit recovery could not be collected in the first quarter utility billing;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby request The Public Utilities Board to vary Board Order No. 110/17 [Utility Rates for the LUD of Mafeking] to commence the collection of rate rider for 2014 deficit recovery to April 1, 2018.
CARRIED.

Notice of Motion to reconsider Resolution No. 350/17

Larocque
Malcolm
WHEREAS Ward III council member caused a substantial gravel overage to be delivered and applied to Ward III;
AND after considering the nature and intent of this unauthorized expenditure, has been found to contravene:
Clause 6 of the Municipal Work Order Policy; and
Section 171 of The Municipal Act;
AND WHEREAS this overage is not authorized by Council and not approved for payment:
AND WHEREAS Clause 7 of the Municipal Work Order Policy states:
Any member of council authorizing an expenditure of money without proper authorization may be held personally liable and responsible for payment;
AND WHEREAS Section 171 of The Municipal Act makes a council member liable to the municipality for the amount spent contrary to the authorization given by council resolution;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby hold Ward III council member personally liable and responsible for payment of the gravel overage as outlined in Schedule ‘A’ attached hereto.
Kovachik – against
Malcolm – against
Nadolney – against
Rizok- against
Forbes- against
Larocque – against
Wyatt- against
DEFEATED.

Nadolney
Malcolm
BE IT RESOLVED THAT the following 2018 membership fees and budget requirements be authorized for payment:
Manitoba Good Roads Association $200.00
Manitoba Crime Stoppers $110.40
Parkland Tourism $365.00
Manitoba Municipal Admin Assoc. $450.00
Federation of Canadian Municipalities $249.79
Hudson Bay Route Association $300.00
CARRIED.

Malcolm
Larocque
RESOLVED THAT Cheque Nos. 20180001 to 20180080 be approved for payment in the amount of $145,572.74, including Direct Deposit Payroll in the amount of 4,603.80 as attached hereto as Schedule A.
AND FURTHER IT BE RESOLVED THAT the direct payment amount of 7,431.67 for Receiver General for December 2017 be hereby approved.
CARRIED.

Malcolm
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the quote from Dillon to complete the Birch River Waste Disposal Grounds Closure Plan as per Schedule ‘A’ attached hereto.
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
CARRIED.

Malcolm
Larocque
WHEREAS Section 152(3) of The Municipal Act and Section 8.8 of the By-Law No. 01/16 authorize Council to close a meeting to the public to discuss certain matters;
AND WHEREAS Section 15.13 of By-Law #01/16, The Procedures By-Law of The Rural Municipality of Mountain, instructs a member to;
“…keep in confidence a matter that is discussed at a meeting closed
to the public under subsection 152(3) of The Act until the matter is
discussed at a council meeting conducted in public.”
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
CARRIED.

Nadolney
Wyatt
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.

Nadolney
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work order no. 01/18 to 05/18 as per Schedule ‘A’ attached hereto.
CARRIED.

Forbes
Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve the drainage application as per Schedule ‘A’ attached hereto.
CARRIED.

Rizok
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Rental Agreement for Part SE 31-39-25W, terms and conditions as attached in Schedule ‘A’;
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
CARRIED.

Larocque
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby enter into a Rental Agreement for Lots 23/14, Plan 1086 [Roll #300716.000 & 300717.000], Birch River, MB, Terms and Conditions as attached hereto in Schedule ‘A’;
AND THAT the CAO and Reeve be authorized to sign on behalf of the municipality.
CARRIED.

Forbes
Rizok
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby contract Carol Dutchak for 2018 Animal Control Services per contract attached hereto as Schedule ‘A’;
AND THAT the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality.
CARRIED.

Rizok
Wyatt
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby contract Ron Lewicki for 2018 Building Inspection Services per contract attached hereto as Schedule ‘A’;
AND THAT the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality.
CARRIED.

Forbes
Malcolm
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby contract Stephen Nadolney as the RM of Mountain Municipal Emergency Coordinator as per contract attached hereto as Schedule ‘A’;
AND THAT the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality.
CARRIED.

Rizok
Malcolm
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on January 24th, 2018.
Meeting adjourned at 3:40 p.m.
CARRIED.