Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 9th day of January, 2018 A.D. at 7:00 p.m.



Present:
Reeve: Clint Eisner
Councillors: J. Caruk, L. Hutman, L. Mychalchuk, S. Walmsley, & G. Bartel
C.A.O. – K. Chartrand

Absent with Notice:
Councillor: C. Densen

Additions to Agenda:
4.14 Bowsman Office Hours
4.15 Bowsman Curling Rink
4.16 Quote for water meter installation
5.4 Site 31 & 34 update

1. L. Mychalchuk & L. Hutman
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. G. Bartel – J. Caruk
RESOLVED THAT minutes of the Regular Meeting of Council held on December 19th, 2017 shall be adopted as circulated.
Carried.

3. S. Walmsley – L. Mychalchuk
WHEREAS the Council of the Municipality of Minitonas-Bowsman may, in accordance with Section 163 of the Municipal Act, adopt an interim Operating Budget;

THEREFORE BE IT RESOLVED THAT we do hereby agree to adopt the following interim Operating Budget for the Fiscal Year 2018:
General Fund
General Government Services 200,000.00
Protective Services 35,000.00
Transportation Services 350,000.00
Environmental Health Services 90,000.00
Public Health and Welfare Services 10,000.00
Economic Development Services 30,000.00
Recreation and Culture Services 110,000.00
Fiscal Services 150,000.00
Total Required $975,000.00

Utility Fund
Water and Sewer Services 175,000.00
Water and Sewer Capital 150,000.00
Total Required $375,000.00
Carried.

4. J. Caruk – S. Walmsley
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the List of Accounts for Approval for the RM & Town of Minitonas Handi-Van Association for the year ending December 31st, 2017, as attached hereto.
BE IT FURTHER RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the December 31st, 2017 Financial Statement as attached hereto.
Carried.

5. L. Hutman – G. Bartel
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff overtime reports as submitted,
BE IT FURTHER RESOLVED THAT the aforementioned overtime shall be paid out as per the attached.
Carried.

6. L. Hutman – L. Mychalchuk
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

7. G. Bartel – S. Walmsley
RESOLVED THAT the attached requests for leave shall be approved by the Council for the Municipality of Minitonas-Bowsman.
Carried.

8. L. Mychalchuk – L. Hutman
RESOLVED THAT we do hereby agree to renew the Building Inspector agreement with Dale Rose, as per the attached.
Carried.

9. G. Bartel – J. Caruk
RESOLVED THAT we do hereby agree to apply for a youth position for the summer months under the Canada Summer Jobs Program 2018.
Carried.

10. J. Caruk – S. Walmsley
RESOLVED THAT we do hereby agree to adopt the attached ‘Advertising Policy’.
Carried.

11. L. Mychalchuk – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to renew the attached memberships;
Carried.

12. G. Bartel – S. Walmsley
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to the Contract Agreements attached hereto.
BE IT FURTHER RESOLVED THAT these contracts will be in effect for the 2018 calendar year.
Carried.

13. J. Caruk – G. Bartel
RESOLVED we do hereby agree to set the annual contract rental rate for the Minitonas Town Hall as per the attached.
Carried.

14. S. Walmsley – L. Mychalchuk
WHEREAS Council has reviewed their committee appointments,
THEREFORE BE IT RESOLVED THAT the attached committee appointments shall be approved.
Carried.

15. G. Bartel – L. Hutman
WHEREAS section 10 of The Municipal Councils and School Boards Elections Act Requires each municipality to appoint a Senior Election Official (SEO) who will manage and conduct aspects of the municipal election,
THEREFORE BE IT RESOLVED THAT Tricia Kereluik shall be hired as the SEO for the Municipality of Minitonas-Bowsman and that the previous contract be cancelled.
BE IT FURTHER RESOLVED THAT Reeve, Clint Eisner and CAO, Kasey Chartrand shall be authorized to sign the agreement with Tricia Kereluik, establishing the duties and remuneration for the SEO as attached hereto.
Carried.

16. S. Walmsley – L. Hutman
RESOLVED THAT the Bowsman Office shall be open on the following dates;
January 29th, 30th & 31st, 2018
February 22nd & 23rd, 2018
Carried.

17. L. Mychalchuk – G. Bartel
WHEREAS the Municipality of Minitonas-Bowsman had an option for the successful contractor to extend the 2017 Gravel Tender Contract for a second year; and
WHEREAS a signed extension request dated October 17, 2017 has been received by the municipality from Campbell Construction;
THEREFORE BE IT RESOLVED THAT we do hereby agree to extend the Gravel Tender Contract for 2018 under the same terms and conditions.
Carried.

18. J. Caruk – L. Hutman
RESOLVED THAT we do hereby agree to purchase the equipment and software support for 1 year from Neptune Technology Group as per the attached.
Carried.

19. S. Walmsley – G. Bartel
RESOLVED THAT we do now adjourn at 9:22 p.m. to meet again on January 23rd, 2018 at 7:00 p.m. for the next regular meeting of council.
Carried.