Swan Valley School Division Minutes – January 22, 2018

Swan Valley
School Division

Executive Summary of the
January 22, 2018
Regular Board Meeting

Submitted by:
Tim Mendel

1. Cam Mateika presented the Board with a report on the state of SVSD Technology. He indicated that the backbone of our system is in very good shape, our switches and servers are new and up to date. The Division does need to replace desk tops, chrome books and iPads. The Division has a fair number of these items that are 8+ years old. It is not possible to upgrade these machines anymore. The Board needs to put a replacement plan in place. Cam also provided the Board with information on Tech Training being conducted within the Division and the ongoing training needs as it relates to PowerSchool. Great presentation.

2. The Board received a request for financial support from Taylor School PAC in support of their new playground initiative. The Board will not make a decision on this request until the budget is completed. The Board is appreciative of the PAC for the great work they have done in fundraising to this point.

3. The Secretary-Treasurer presented the Board with some preliminary budget information. The Board is still waiting for the Provincial Funding Announcement. Once the Board gets the Provincial Funding Announcement, it will communicate its plans for the 2018/19 school year.

4. A request by the Spitfire Volleyball Club for free gym access was deferred to a later date. Senior Admin was asked to provide the Board with some background/additional info. Once the Board receives and reviews the information, it will make a decision on the request.

5. The CEO updated the Board on the Provincial Literacy/Numeracy Summit. He along with the Chair of the Literacy Committee and the School Division’s Provincial Numeracy Rep attended. Well over 800 people attended the Summit. The process used was very interesting. A final framework based on the Summit results will be produced by the Government in March.

6. The Chair of the 50th Anniversary Committee updated the Board on initiatives underway to celebrate and commemorate the 50th Anniversary of the Swan Valley School Division. This Summary is available in alternate formats upon request.


Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on January 22, 2018 commencing at 7:30 p.m. (unapproved)

The following were present:
Chair: K. Riehl
Vice-Chair: L. Evans
Trustees: D. Burghart, S. Haluschak, K. Highmoor, V. Rooks, W. Schaffer, G. Wowchuk
Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch
Absent: B. Stephen

R 1 K. Highmoor, S. Haluschak:
THAT as per Item 3.1, the letter from Falon Cooke, President, Taylor School Parent Advisory Council, requesting financial assistance for their playground equipment project, be received.

R2 V. Rooks, W. Schaffer:
THAT the Minutes of the regular meeting of December 11, 2017 and the special meeting of December 18, 2017, be adopted.

R3 V. Rooks, D. Burghart:
THAT as per Item 8.1.1, the letter from Spitfires Volleyball requesting a waiver in gym rental fees at ESRSS and Minitonas Middle School, for the season January to May, be received.
CARRIED (Trustee Wowchuk excused himself for this item.)

R4 W. Schaffer, G. Wowchuk:
THAT the Staffing Report of the Superintendent/CEO, 8.2, as presented, be ratified.

R5 G. Wowchuk, S. Haluschak:
THAT as per the Report of the Secretary-Treasurer, 9.2, general cheques numbering 52049 to 52238; B 371 to B 389 and EFT’s, which includes general and payroll in the amount of $1,896,807.79 for the month of November, be approved for payment.

R6 S. Haluschak, K. Highmoor:
THAT the Report of the Secretary-Treasurer, 9.3, on Capital Disbursements, be received and the payments outlined, be ratified.

R7 K. Highmoor, S. Haluschak:
THAT as per the Report of the Secretary-Treasurer, 9.4, a by-law to provide for the borrowing of up to $265,300, by issue of Promissory Note #LTPS0178, to meet the costs for the projects as authorized on Schedule “B” attached, be read a first time long and numbered 1/2018 and the seal of the School Division affixed thereto.

R8 S. Haluschak, K. Highmoor:
THAT the Report of the Superintendent on Staff Awards and Recognition, 13.1, be approved.

R9 L. Evans, V. Rooks:
THAT the Board move to In-Camera.

R10 D. Burghart, W. Schaffer:
THAT the Board move out of In-Camera.

R11 V. Rooks, D. Burghart:
THAT the meeting continue beyond the regularly constituted hour of adjournment of 11:30 p.m.

R12 K. Highmoor, G. Wowchuk:
THAT we do now adjourn at 11:54 p.m.