The Council of the Town of Swan River met on Tuesday, December 5th, 2017 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Jacobson, Whyte, Moriaux, Delaurier and Sakal present. Councillor Friesen was absent with permission.
1 Call to order
2 Adoption of Agenda
Resolution No: 2017.565
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the December 5th, 2017 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No: 2017.566
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the minutes of the November 21, 2017 special meeting of Council and the November 21, 2017 regular meeting of Council be adopted as received.
CARRIED
4 Board of Revision
4.1 Board of Revision sitting and roles appointment
Resolution No: 2017.567
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Council of the Town of Swan River do hereby sit as a Board of Revision to revise the Assessment Rolls for the year 2018;
FURTHER BE IT RESOLVED that Glen McKenzie serve as Chairperson and Julie Fothergill serve as Secretary of the Board.
CARRIED
4.2 Board of Revision Hearing: Taresa Kowalik, District Supervisor Minnedosa Assessment Services
Taresa Kowalik, Minnedosa Assessment Services District Supervisor, and Marilyn and Mark Peters were present for the Board of Revision hearing.
4.3 To receive assessment appeal and provide decision
Resolution No: 2017.568
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the appeal with respect to the 2018 assessment on Roll No. 55800 in the Town of Swan River be received;
AND FURTHER BE IT RESOLVED that the 2018 assessment with respect to Roll No. 55800 be confirmed.
CARRIED
4.4 To adjourn Board of Revision
Resolution No: 2017.569
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Board of Revision now adjourn.
CARRIED
5 New Business
5.1 North-West Regional Library 2018 Budget
Resolution No: 2017.570
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the North-West Regional Library 2018 Budget be approved.
DEFEATED
6 Reports
6.1 Superintendent of Works Report
Resolution No: 2017.571
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Superintendent of Works report be received.
CARRIED
6.2 Fire Department report for November 2017
Resolution No: 2017.572
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Fire Department report for November 2017 be received.
CARRIED
6.3 By-Law Enforcement Officer Report for November 2017
Resolution No: 2017.573
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the By-Law Enforcement Officer report for November 2017 be received.
CARRIED
6.4 Handivan Report for November 2017
Resolution No: 2017.574
Moved By: Lance Jacobson
Seconded By: Duane Whyte
RESOLVED that the Handivan report for November 2017 be received.
CARRIED
6.5 Management Meeting Minutes
6.6 Council Member and CAO reports
7 By-Laws
7.1 By-Law No. 23/2017 Council indemnities – 1st reading
Resolution No: 2017.575
Moved By: Lance Jacobson
Seconded By: Duane Whyte
RESOLVED that By-Law No. 23/2017 being a by-law of the Town of Swan River authorizing the payment of remuneration to members of Council be read a first time.
CARRIED
7.2 By-Law No. 25/2017 Sunday and Holiday Shopping – 1st reading
Resolution No: 2017.576
Moved By: Lance Jacobson
Seconded By: Duane Whyte
RESOLVED that By-Law No. 25/2017 being a by-law of the Town of Swan River to permit holiday and Sunday shopping in the Town of Swan River be read a first time.
CARRIED
7.2.1 By-Law No. 24/2017 respecting the construction and maintenance of waterworks and sewer pipes – 2nd reading
Resolution No: 2017.577
Moved By: Lance Jacobson
Seconded By: Duane Whyte
RESOLVED that By-Law No. 24/2017 being a by-law of The Town of Swan River to establish standards of the construction and maintenance of water and sewer service pipes within the Town be read a second time.
CARRIED
7.3 By-Law No. 24/2017 respecting the construction and maintenance of waterworks and sewer pipes – 3rd reading
Resolution No: 2017.578
Moved By: Lance Jacobson
Seconded By: Duane Whyte
RESOLVED that By-Law No. 24/2017 being a by-law of The Town of Swan River to establish standards of the construction and maintenance of water and sewer service pipes within the Town be read a third time and be passed.
Jason Delaurier – yes
Phylis Friesen – absent
Lance Jacobson – yes
Glen McKenzie – yes
David Moriaux- yes
Jason Sakal – yes
Duane Whyte – yes
CARRIED
8 Other resolutions
8.1 To approve accounts
Resolution No: 2017.579
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 21625 to No. 21693 for a total of $215,767.16.
2. Payroll Account from Cheque No. 4111 to No. 4117 for a total of $102,014.57.
CARRIED
8.2 to adopt the Financial Statements to October 31st, 2017
Resolution No: 2017.580
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Financial Statements for the month ended October 31st, 2017 be adopted as received.
CARRIED
8.3 to authorize signing of the 2018 video services contract
Resolution No: 2017.581
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Chief Administrative Officer be authorized to sign the 2018 contract for video services as per Schedule “A” attached.
CARRIED
8.4 To add invoice to property taxes
Resolution No: 2017.582
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the following invoice be added to property taxes:
Inv. 13349 Sept. 21, 2017 Leon Church $100.00
CARRIED
8.5 To write off invoice
Resolution No: 2017.583
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the following invoice is uncollectable and be written off:
Inv. 12805 March 22, 2017 Roger Joseph Quill $212.50
CARRIED
8.6 to purchase Christmas greeting advertisement
Resolution No: 2017.584
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Town purchase a Christmas greeting advertisement on Valleybiz for a cost of $100.00.
DEFEATED
8.7 to provide land for the Swan Valley Splash Park project
Resolution No: 2017.585
Moved By: David Moriaux
Seconded By: Jason Delaurier
WHEREAS a grassroots committee of dedicated community volunteers has formed with the purpose of creating an outdoor splash park in the Town of Swan River;
AND WHEREAS the Town of Swan River appreciates the efforts shown by SVSP Committee, the Town of Swan River has invested millions of dollars in capital funding towards recreation amenities in the last decade, including arena upgrades, the west end soccer pitches and baseball diamond, the skate park, the indoor aquatic centre among many other items, with no further capital funding for new recreation amenities being outlined in the Towns capital plan in the foreseeable future;
THEREFORE BE IT RESOLVED that the Town of Swan River support in principal the commendable efforts of the SVSP Committee;
AND BE IT FURTHER RESOLVED that the Town of Swan River will be making no contribution to capital funding or operating funds for the proposed splash park facility;
AND BE IT FURTHER RESOLVED that the Town of Swan River supports the proposed splash park being located at the site of the Richardson Recreation and Wellness Centre and should the splash park project proceed, the Town will allow the SVSP committee to construct the splash park on the site of the Richardson Recreation and Wellness Centre;
AND BE IT FURTHER RESOLVED that the SVSP Committee shall furnish a detailed report outlining estimated yearly operating costs of the proposed splash park for scrutiny by the Town’s recreation staff. Said report shall be provided prior to the issuance of any construction tenders or contracts or any works are performed on the site;
AND BE IT FURTHER RESOLVED that the SVSP committee seek out and develop an agreement for funding assistance with the yearly operating costs with willing partner(s) and community groups prior to the issuance of any construction tenders or contracts or any works are performed on the site. The Town of Swan River shall be consulted on the details of any funding agreements.
CARRIED
8.8 To add utility bills to taxes
Resolution No: 2017.586
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the attached utility bills be added to the property tax roll.
CARRIED
8.9 to receive the building permit applications
Resolution No: 2017.587
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the following Building Permit Applications be received:
89/17 – 454 9th Ave N – Demo
90/17 – 222 7th Ave S – Demo
91/17 – 222 7th Ave S – Reno
92/17 – 300 9th Ave S – Garage
CARRIED
9 In Camera
Resolution No: 2017.588
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go
into Committee and close the meeting to the public.
CARRIED
10 Out of Camera
Resolution No: 2017.589
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
11 Adjournment
Resolution No: 2017.590
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED