Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 14th day of November 2017 at 7:08 p.m.
Present:
Reeve: William Galloway
Councillors: Carrie Blosha, Brian Burick, Glen Foster
David Minish, Terry Neely, Irwin Steen
Interim Acting Chief Administrative Officer: Betty Nemetchek
1. GLEN FOSTER
IRWIN STEEN
RESOLVED that the Agenda for the Regular Meeting of Council held this 14th day of November 2017 shall be adopted as circulated.
Carried.
2. TERRY NEELY
GLEN FOSTER
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on October 24th, 2017 shall be adopted as circulated.
Carried.
3. TERRY NEELY
CARRIE BLOSHA
RESOLVED that the following reports shall be received by the Council for the Municipality of Swan Valley West:
a) Rural Public Works Report for the month of October 2017 as submitted by the Rural Public Works Foreman; and
b) Urban Pubic Works Report for the month of October 2017 as submitted by the Urban Assistant Foreman.
Carried.
4. DAVID MINISH
IRWIN STEEN
RESOLVED that the attached resignation shall be received by the Council for the Municipality of Swan Valley West, with regrets, which has resulted in a vacancy of Finance Officer.
Carried.
5. BRIAN BURICK
IRWIN STEEN
RESOLVED that the Urban Animal Control Officer Report for the month of October 2017 shall be received, and that payment for said services shall be approved as submitted.
Carried.
6. BRIAN BURICK
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the request for payout of 2017 accumulated overtime and unused vacation time, as per the employee’s request dated November 2nd, 2017.
Carried.
7. BRIAN BURICK
IRWIN STEEN
RESOLVED that a Public Meeting regarding the intention to give third reading to a By-Law to establish a Ward System, be held on Thursday, November 30th, 2017 at 7:00 pm.
Carried.
8. IRWIN STEEN
GLEN FOSTER
WHEREAS the Regular Meeting of the Council for the Municipality of Swan Valley West set for November 28th, 2017 falls on the second day of the AMM Convention;
THEREFORE BE IT RESOLVED that we do hereby agree to move said meeting of Council to November 30th, 2017 immediately following the Public Meeting at 7:00 pm, and shall post an ad for the public in both Municipal Offices to alert the public of the change in this regular meeting date.
Carried.
9. TERRY NEELY
IRWIN STEEN
RESOLVED that the Swan River Fire Department Response Report for the month of October 2017 shall be received by the Council for the Municipality of Swan Valley West.
Carried.
10. TERRY NEELY
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the Agricultural Land Rental Agreement between the Town of Swan River, the Municipality of Swan Valley West and Gary Martens, for the years 2017 to 2019, and that the Reeve and Interim Acting CAO be authorized to sign the agreement on behalf of the Municipality.
Carried.
11. DAVID MINISH
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to advertise the 2018 Gravel Crushing Tender and the 2018 Gravel Hauling Tender as circulated, and shall set a deadline of noon on January 19, 2018 for the submission of tenders, with the successful contracts to be awarded at the January 23rd, 2018 Regular Meeting of Council.
Carried.
12. BRIAN BURICK
IRWIN STEEN
WHEREAS By-Law #0039-16, being a By-Law of the Municipality of Swan Valley West to provide for the Prevention and Control of Fires within the Municipality states:
that burning is prohibited within the Municipality of Swan Valley West except where approval, in the form of an authorized Burning Permit, has been obtained; and
WHEREAS a report has been submitted to Council by the Swan River Fire Department of a fire started without said Burning Permit.
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to fine the person starting the said fire the amount of $200.00 for not obtaining a Burning Permit as set out in the Penalty Schedule;
BE IT FURTHER RESOLVED that a letter shall be sent to the Swan River Fire Department with regard to the invoicing of fire costs.
Carried.
13. BRIAN BURICK
DAVID MINISH
WHEREAS Stantec Consulting Ltd. was retained by the Municipality of Swan Valley West in 2015 to conduct an inspection of the Brown Bridge over the Woody River on Road #166W;
AND WHEREAS after inspection they presented two options: 1. Repair, or 2. Replace the bridge; and that despite the repairs, may still need to be replaced, and recommend that the structure be inspected every two years to reassess its condition;
THEREFORE BE IT RESOLVED that Stantec Consulting Ltd. be retained to conduct another inspection of this bridge in 2017.
Carried.
14. CARRIE BLOSHA
DAVID MINISH
RESOLVED that two (2) members of Council and the Administrative Assistant be authorized to attend the “Five Practices of Exemplary Leadership” workshop held during the AMM Convention in Brandon.
Carried.
15. BRIAN BURICK
IRWIN STEEN
WHEREAS Tammela Bobick, registered owner of 30 ft. of Lot 1 and all of Lot 2, Block 3, Plan 120, Kenville, has submitted a request to purchase the remaining 20 ft. of Lot 1, previously used as a lane;
THEREFORE BE IT RESOLVED that the Municipality close the road as provided for under Subsection 290(1)(a) of The Municipal Act, and that all legal fees be the responsibility of the proposed owner.
Carried.
16. DAVID MINISH
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheque #13882 to #13919 in the amount of $184,318.52
Payroll Cheque #13881 and #1706 to #1723 and
#1734 to #1748 in the amount of $56,269.10
Council Indemnity Cheque #1724 to #1733 in the amount of $10,079.00
For a Grand Total $250,666.62
Carried.
17. TERRY NEELY
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby accept the verbal reports regarding Council Committees and Communications as presented by members of Council.
Carried.
18. BRIAN BURICK
TERRY NEELY
RESOLVED that pursuant to Section 152(3) of The Municipal Act, the Council as a whole shall go in-camera and close the meeting to the public to continue discussions regarding personnel and legal matters.
Carried.
19. IRWIN STEEN
TERRY NEELY
RESOLVED that pursuant to Section 152(4) of The Municipal Act, this meeting shall be re-opened to the public at 9:45 p.m. to proceed with the regular business of Council.
Carried.
20. DAVID MINISH
IRWIN STEEN
RESOLVED that as per discussion, we contact our attorney to send correspondence as directed in our in-camera conference call.
Carried.
21. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that this meeting shall now adjourn at 9:52 p.m.
Carried.