The Council of the Town of Swan River met on Tuesday, October 17th, 2017 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Friesen, Jacobson, Moriaux, Delaurier and Sakal present. Councillor Whyte arrived at 8:25 pm.
1 Call to order
2 Adoption of Agenda
Resolution No: 2017.496
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the October 17th, 2017 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No: 2017.497
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the minutes of the October 3rd, 2017 regular meeting of Council be adopted as received.
CARRIED
4 Delegations and Hearings
4.1 Delegation: Eco-Quest – Gavin van der Linde and Joelle Saltel-Allard
Gavin and Joelle explained to Council what Eco-West does and how they can assist municipalities. Eco-West helps urban and rural municipalities develop a local economy that is both ecological and sustainable. They also provided information about the funding that is available for green projects and explained how Eco-West can assist in accessing this funding.
5 Correspondence
6 New Business
6.1 Mixed Championship Curling request
Resolution No: 2017.498
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Town provide a grant to the Mixed Championship Curling Host Committee in the amount of $1,143.45 to offset the cost of the Veterans Community Hall rental fees during the event.
CARRIED
7 Reports
7.1 Superintendent of Works Report
Resolution No: 2017.499
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Superintendent of Works report be received.
CARRIED
7.2 Handivan Report for September 2017
Resolution No: 2017.500
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Handivan report for September 2017 be received.
CARRIED
7.3 Management Meeting Minutes
7.4 Council Member and CAO reports
8 By-Laws
8.1 By-Law No. 22/2017 to establish an equitable method for calculating frontage of corner and irregularly shaped lots – 1st reading
Resolution No: 2017.501
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that By-Law No. 22/2017 being a By-Law of the Town of Swan River to establish an equitable method for calculating frontage of corner and irregularly shaped lots be read a first time.
CARRIED
9 Other resolutions
9.1 To approve accounts
Resolution No: 2017.502
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 21375 to No. 21446 for a total of $257,305.20.
2. Payroll Account from Cheque No. 4079 to No. 4086 for a total of $110,411.77.
CARRIED
9.2 to adopt the Local Improvement fees policy
Resolution No: 2017.503
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that the Local Improvement Fees Policy attached as Schedule “A” be adopted as received.
Jason Delaurier – no
Phylis Friesen – yes
Lance Jacobson – no
Glen McKenzie – yes
David Moriaux – yes
Jason Sakal- yes
Duane Whyte – no
CARRIED
9.3 to receive the Recreation Committee October 4th, 2017 meeting minutes
Resolution No: 2017.504
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that the Recreation Committee October 4th, 2017 meeting minutes be received.
CARRIED
9.4 to receive the Radar Speed Sign Reports for March – September 2017
Resolution No: 2017.505
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that the Radar Speed Sign Reports for March – September 2017 be received.
CARRIED
9.5 to approve the Recreation Facilities Schedule of Statutory and other Holidays openings/closures for 2018
Resolution No: 2017.506
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Recreation Facilities Schedule of Statutory and other Holidays openings/closures for 2018 attached as Schedule “A” be approved.
CARRIED
9.6 to add invoice to property taxes
Resolution No: 2017.507
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the following Receivable Invoice be added to taxes:
Roll # 55400.000 Inv 13426 $75.00
CARRIED
9.7 to approve payment of MCM Architecture invoice
Resolution No: 2017.508
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the MCM Architecture invoice in the amount of $24,150.00 including GST be approved for payment;
FURTHER BE IT RESOLVED that this cost will be covered by a transfer from the General Reserve Fund.
CARRIED
9.8 to adopt the Town of Swan River Emergency Plan
Resolution No: 2017.509
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Town of Swan River Emergency Plan be adopted as received.
CARRIED
9.9 to adopt the August 2017 Financial Statements
Resolution No: 2017.510
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Financial Statements for the month ended August 31st, 2017 be adopted as received.
CARRIED
9.10 To appoint Town representative to North West Regional Library Board
Resolution No: 2017.511
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that John Thorpe be appointed as the Town of Swan River representative to the North West Regional Library Board.
CARRIED
10 In Camera
Resolution No: 2017.512
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED
11 Out of Camera
Resolution No: 2017.513
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
12 Adjournment
Resolution No: 2017.514
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED