Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 24th day of October 2017 at 7:00 p.m.
Present:
Reeve: William Galloway
Councillors: Carrie Blosha, Brian Burick, Glen Foster, David Minish
Terry Neely, Irwin Steen
Interim Acting Chief Administrative Officer: Betty Nemetchek
1. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 24th day of October 2017 shall be adopted as circulated.
Carried.
2. TERRY NEELY
IRWIN STEEN
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on October 10th, 2017 and the Special Meeting held on October 16th, 2017 shall be adopted as circulated.
Carried.
3. TERRY NEELY
DAVID MINISH
RESOLVED that By-Law No. 0069-17, being a By-Law of the Municipality of Swan Valley West “to establish a ward system for the purpose of electing Municipal Officials” shall be read a second time this 24th day of October 2017.
Carried.
4. BRIAN BURICK
CARRIE BLOSHA
WHEREAS, Subsection 87(1) of The Municipal Act provides that the municipalities may elect councillors by the ward system;
AND WHEREAS, the Council of the Municipality of Swan Valley West intends to give third reading to a By-Law establishing a ward system for the purpose of holding a municipal election;
THEREFORE BE IT RESOLVED that the Public Hearing will be held in the Municipal Council Chambers on the 15th day of November 2017 at 7:00 pm.
Carried.
5. DAVID MINISH
CARRIE BLOSHA
RESOLVED that the Council does hereby approve the list of transfers attached hereto as Schedule “A” as provided for in the 2017 Financial Plan and under the terms and conditions of the respective Reserve By-Laws.
Carried.
6. CARRIE BLOSHA
IRWIN STEEN
WHEREAS, the Municipality’s 2017 Budget allows for Transfers for Capital Fire Equipment costs in the amount of $6,000 ($3,000 from the Rural Emergency Equipment Reserve and $3,000 from the Urban General Reserve) and $2,000 for Fire Expenses ($1,000 from each Reserve) and the Fire Chief has purchased new equipment exceeding the amount budgeted for Capital Fire Equipment.
BE IT RESOLVED that the Municipality approves the attached invoices and authorizes the transfer of $5,913.77 from each of the Reserve accounts listed above to the General Fund for the Capital fire Equipment Costs, and $1,000 from each Reserve as per Budget for Fire Department expenses.
Carried.
7. CARRIE BLOSHA
IRWIN STEEN
WHEREAS the Swan Lake Watershed Conservation District lent the Municipality of Swan Valley West the rip-rap making unit and it was returned damaged, the SLWDC requests that the Municipality pay half the cost of repairs;
THEREFORE BE IT RESOLVED that the Municipality agrees to pay the requested amount of $1,627.20.
Carried.
8. DAVID MINISH
TERRY NEELY
WHEREAS the Municipality has been working towards updating the Municipal Radio system to make accessible for all employees of the Municipality, and Darryl Hill has been overlooking the upgrading and installing of said equipment. Darryl recognized a deficiency in the frequencies for the repeaters and has asked for them to be changed to be more accommodating of our current equipment.
THEREFORE BE IT RESOLVED that Darryl Hill be authorized to act on behalf of the Municipality for the purpose of radio licencing with Spectrum Management officer of Spectrum Management Operations Branch Innovation, Science and Economic Development Canada/Government of Canada.
THEREFORE BE IT FURTHER RESOLVED that Mr. Hill provide an estimated cost of said upgrades.
Carried.
9. GLEN FOSTER
TERRY NEELY
WHEREAS Section 252(2) of The Municipal Act states that the amount of costs set for the services and supplies owing the Municipality can be collected in the same manner as a tax may be collected or enforced under this Act;
THEREFORE BE IT RESOLVED that the attached invoice owing to the Municipality of Swan Valley West as of today’s date shall be moved to the tax roll for the appropriate property and a notice shall be sent to the property owners reporting the amount moved to the tax roll and the current outstanding balance as a result of this application of amount owing to the Municipality.
Carried.
10. TERRY NEELY
BRIAN BURICK
WHEREAS the Municipality of Swan Valley West is now the legal owner of the property roll #178000, legal description the SLY 264 feet of the ELY 495 feet of the SE ¼ of Section 28-36-29 WPM, and are entitled to take possession and exclude others from entering the property. In the event the property is occupied, a notice to vacate needs to be issued. In the event personal belongings are located on the property, notice should be given to the former owners requesting they remove their belongings. When notice is complete, locks should be changed. TAXervice offers this service and will complete the process for the Municipality.
THEREFORE BE IT RESOLVED that TAXervice be appointed to carry out these services for the Municipality and the Finance Officer be authorized to sign the contact on behalf of the Municipality.
Carried.
11. IRWIN STEEN
BRIAN BURICK
RESOLVED that the Minutes for the Regular Meeting of the Benito LUD Committee held on October 17th, 2017 shall be accepted as circulated.
Carried.
12. TERRY NEELY
DAVID MINISH
WHEREAS the owners of NW ¼ of 30-33-29 WPM have made application to subdivide their property;
THEREFORE BE IT RESOLVED that the Municipality of Swan Valley West does hereby approve the subdivision of 2.2 acres to create a rural residential yardsite on the aforesaid property.
Carried.
13. IRWIN STEEN
TERRY NEEDLY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the application for Licence to Construct Water Control Works on Road #171W along the SE ¼ of 9-34-29 WPM;
AND BE IT FURTHER RESOLVED that the Public Works Foreman shall be authorized to obtain any necessary approval from local landowners and sign said application on behalf of the Municipality.
Carried.
14. BRIAN BURICK
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the application for Licence to Construct Water Control Works on Road #171W along the SW ¼ and SE ¼ of 10-34-29 WPM;
AND BE IT FURTHER RESOLVED that the Public Works Foreman shall be authorized to obtain any necessary approval from local landowners and sign said application on behalf of the Municipality.
Carried.
15. BRIAN BURICK
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the application for Licence to Construct Water Control Works on Road #171W along the SE ¼ of 16-34-29 WPM;
AND BE IT FURTHER RESOLVED that the Public Works Foreman shall be authorized to obtain any necessary approval from local landowners and sign said application on behalf of the Municipality.
Carried.
16. TERRY NEELY
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the application for Licence to Construct Water Control Works west of Road #157, goes one-half mile south of Road #210, along east side of NE 35-35-27W;
AND BE IT FURTHER RESOLVED that the Public Works Foreman shall be authorized to obtain any necessary approval from local landowners and sign said application on behalf of the Municipality.
Carried.
17. CARRIE BLOSHA
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the application for Licence to Construct Water Control Works on Road #157 & Road #158 along the NE ¼ 35-35-27 WPM and SE ¼ of 2-35-27 WPM;
AND BE IT FURTHER RESOLVED that the Public Works Foreman shall be authorized to obtain any necessary approval from local landowners and sign said application on behalf of the Municipality.
Carried.
18. CARRIE BLOSHA
TERRY NEELY
WHEREAS the owner of NE & SE 32-32-29 and SW 33-32-29 applied for a Licence to Construct Water Control Works and will not be proceeding with the three (3) applications;
THEREFORE BE IT RESOLVED that Council request the Water Resource Officer to cancel the applications.
Carried.
19. TERRY NEELY
DAVID MINISH
WHEREAS registrations for the Annual Association of Manitoba Municipalities have been made for all Council Members and the Interim-Acting CAO, and one Council Member is now unable to attend;
THEREFORE BE IT RESOLVED that Cheryle Zbirun be authorized to attend.
Carried.
20. BRIAN BURICK
IRWIN STEEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #13844 to #13880 in the amount of $104,383.00, and
Payroll Cheques #1686 to #1705 in the amount of $35,408.19, for a Grand Total of $139,791.19.
Carried.
21. GLEN FOSTER
TERRY NEELY
RESOLVED that pursuant to Section 152(3) of The Municipal Act, the Council as a whole shall go in-camera and close the meeting to continue discussions regarding personnel and legal matters.
Carried.
22. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Regular Meeting of the Council for the Municipality of Swan Valley West shall now reconvene at 10:35 pm to proceed with the regular business of council.
Carried.
23. IRWIN STEEN
CARRIE BLOSHA
RESOLVED that Council respond by letter to MLT Aikins LLP on behalf of the Concerned Ratepayers of Swan Valley West.
Carried.
24. CARRIE BLOSHA
TERRY NEELY
RESOLVED that this meeting shall now adjourn at 10:47 p.m.
Carried.