Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 19th day of September, 2017 A.D. at 7:04 p.m.


Present:
Councillors: J. Caruk, C. Densen, L. Hutman, L. Mychalchuk, G. Bartel & S. Walmsley
C.A.O. – K. Chartrand

Present by Electronic Communications:
Reeve: C. Eisner (attended at 10:45 p.m.)

Delegations:
7:00 pm – MNP – Financial Statement Presentation – Postponed

Additions to Agenda:
4.16 Cemetery
4.17 Swan Valley RISE
4.18 Prairie Mountain Health
5.7 Minitonas Hall

Additional Correspondence:
7.1 Swan Valley Animal Protection League

1. G. Bartel – L. Hutman
RESOLVED THAT Deputy Reeve Mychalchuk does hereby assume the position of Chair for this meeting in the absence of Reeve Eisner.
Carried.

2. J. Caruk – G. Bartel
RESOLVED THAT the Agenda be adopted as amended.
Carried.

3. S. Walmsley – L. Hutman
RESOLVED THAT Councillor Densen shall be appointed as Finance Chair for this council meeting.
Carried.

4. S. Walmsley – J. Caruk
RESOLVED THAT the minutes of the Regular Meeting of Council held on September 5th, 2017 shall be adopted as circulated.
Carried.

5. L. Hutman – C. Densen
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 3907 to 4043 inclusive, amounting to $532,481.59.
Carried.

6. J. Caruk – G. Bartel
RESOLVED THAT the Financial Statement and Bank Reconciliation for the month ending August 31st, 2017 shall be approved as presented.
Carried.

7. L. Hutman – S. Walmsley
RESOLVED THAT we do hereby approve the attached transfers;
Carried.

8. G. Bartel – C. Densen
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff overtime reports as submitted,
BE IT FURTHER RESOLVED THAT the aforementioned overtime shall be banked for future use or paid out with the next regular payroll as indicated on the employee’s report.
Carried.

9. S. Walmsley – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

10. S. Walmsley – J. Caruk
WHEREAS tenders were received and reviewed by Stantec Consulting Ltd. and the attached Tender Award Recommendation Letter was received and reviewed by the Council of the Municipality of Minitonas-Bowsman for major flood repairs to Sites 31 & 34/2014;
THEREFORE BE IT RESOLVED THAT we do hereby agree to award the Bridge Replacement over Woody River Site 34/2014 in the amount of $2,049,247.61 (including GST) and the Bridge Replacement at Site 31/2014 in the amount of $965,642.21 (including GST) to the contractor M.D. Steele Construction Ltd. and that the Deputy Reeve and CAO shall be authorized to sign the related documents on behalf of the municipality, and;
BE IT FURTHER RESOLVED THAT all costs incurred for the aforementioned repairs shall be covered under the Disaster Assistance Program for the year 2014.
Carried.

11. G. Bartel – C. Densen
RESOLVED THAT By-law No. 07/2017, being a By-law of the Municipality of Minitonas-Bowsman for the purpose of establishing Columbarium Reserve, shall be read a second time this 19th day of September, 2017 A.D.
Carried.

Reeve Eisner joined the meeting at 10:45 p.m.

12. L. Hutman – J. Caruk
RESOLVED THAT By-law No. 07/2017 being a by-law of the Municipality of Minitonas-Bowsman for the purpose of establishing a Columbarium Reserve, shall be read a third time this 19th day of September, 2017 A.D., signed by the Deputy Reeve, and signed and sealed by the Chief Administrative Officer.
Bartel – For
Caruk – For
Densen – For
Hutman – For
Mychalchuk – For
Walmsley – For
Eisner – Absent
Carried.

13. S. Walmsley – L. Hutman
RESOLVED THAT By-law No. 08/2017, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of consolidating the General Reserve Accounts of the former Town of Minitonas, Rural Municipality of Minitonas and the Village of Bowsman, shall be read a second time this 19th day of September, 2017 A.D.
Carried.

14. S. Walmsley – G. Bartel
RESOLVED THAT By-law No. 08/2017, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of consolidating the General Reserve Accounts of the former Town of Minitonas, Rural Municipality of Minitonas and the Village of Bowsman, shall be read a third time this 19th day of September, 2017 A.D., signed by the Deputy Reeve, and signed and sealed by the Chief Administrative Officer.
Bartel – For
Caruk – For
Densen – For
Hutman – For
Mychalchuk – For
Walmsley – For
Eisner – Absent
Carried.

15. J. Caruk – G. Bartel
RESOLVED THAT By-law No. 09/2017, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of establishing a Machinery and Equipment Reserve for replacement and repairs of machinery and equipment, shall be read a second time this 19th day of September, 2017 A.D.
Carried.

16. G. Bartel – L. Hutman
RESOLVED THAT By-law No. 09/2017, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of establishing a Machinery and Equipment Reserve for replacement and repairs of machinery and equipment, shall be read a third time this 19th day of September, 2017 A.D., signed by the Deputy Reeve, and signed and sealed by the Chief Administrative Officer.
Bartel – For
Caruk – For
Densen – For
Hutman – For
Mychalchuk – For
Walmsley – For
Eisner – Absent
Carried.

17. J. Caruk – C. Densen
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the assessment changes as listed by Manitoba Local Government – Swan River Assessment Office dated September 11th, 2017 a copy of which are attached hereto; BE IT FURTHER RESOLVED THAT the necessary changes be made to the 2017 Assessment Roll, under the authority of Sections 300(6) and 326 of The Municipal Act.
Carried.

18. G. Bartel – S. Walmsley
RESOLVED THAT all members of Council as well as the CAO and Assistant CAO shall be authorized to attend the G5 meeting in Swan River, MB on October 2nd, 2017.
BE IT FURTHER RESOLVED THAT all applicable expenses related to said meeting will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

19. C. Densen – L. Hutman
RESOLVED THAT all members of Council as well as the CAO shall be authorized to attend the upcoming AMM Convention in Brandon, Manitoba on November 27th-29th, 2017.
BE IT FURTHER RESOLVED that all applicable expenses related to said meeting will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

20. G. Bartel – L. Hutman
RESOLVED THAT the members of the Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with Subsection 152 (3)(b)(ii) of The Municipal Act.
Carried.

21. S. Walmsley – L. Hutman
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of the Municipal Act.
Carried.

22. C. Densen – G. Bartel
WHEREAS Resolution #3 was passed on June 6th, 2017 by Council agreeing to sign a 3 year agreement with the Town of Swan River for Purchases Services; and
WHEREAS the Council has reviewed the draft agreements at length and have met with the Town of Swan River Shared Services Committee to finalize the agreements.
THEREFORE BE IT RESOLVED THAT we do hereby agree to proceed with the signing of the Purchased Services Agreements, which include fire, landfill, recreation and extra services.
BE IT FURTHER RESOLVED THAT the Reeve and CAO shall be authorized to sign said agreements on behalf of the municipality.

Councilor Bartel requested a recorded vote

Caruk – For
Bartel – Against
Densen – For
Hutman – For
Walmsley – Against
Mychalchuk – For
Eisner – For
Carried.

23. S. Walmsley – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.

Reeve Eisner left the meeting at 11 p.m.

24. G. Bartel – S. Walmsley
RESOLVED THAT we do now adjourn at 11:55 p.m. to meet again on October 3rd, 2017 at 7:00 p.m. for the next regular meeting of council.
Carried.