Swan Valley
School Division

Executive Summary of the
September 25, 2017
Regular Board Meeting

Submitted by:
Tim Mendel
Superintendent/CEO



1. A Staff information evening has been set for October 16th at 7:00 p.m. at the Swan Valley Regional Secondary School Cafeteria. This session is being planned in order to provide all Staff with information about the Community Consultation Meetings planned by the Board. This will be the Staff’s opportunity to provide feedback on some future planning ideas being explored by the Board. All Staff are encouraged to attend.

2. The Board reviewed Policy No. 1. No changes were made. One policy will be reviewed at each meeting.

3. The Board was informed that a group of Teachers will be attending a Provincial Workshop on the new ELA Curriculum. Patti Hack, Principal of Benito is organizing the group.

4. The Board wants to congratulate the Senior Girls’ Golf Team who won the Provincial Championship this past weekend in Grandview. Congrats! Team consisted of Erica Forsyth, Shaelynn Lukey, Emily Simpson and Coral Zamzow. Coach Marni Zamzow.

5. The Board was informed that Tracy Maksymchuk and Jennifer Allan-Fuchs will be the Divisional Numeracy Reps on the Provincial Numeracy Network.

6. A number of local PD Events are being planned. Principals and PD Reps are to check with school staff to gauge interest.

7. Community Mobilization has started. Community Mobilization involves the coming together of various support groups and agencies to provide immediate support to people in need or at risk. Deborah Burnside, Student Services Coordinator for SVSD is the Division’s Rep in the organization.

8. The Board passed a motion allowing Religious Instruction at Bowsman School, given that the proper number of signatures had been collected.

9. September 2017 – Board Trustee Committees and Reps of various organizations:
Standing Committees:
Human Relations/Liaison – Donna Burghart (Chair), VivianRooks, Laurie Evans;
Board Development – Sharla Haluschak (Chair), Kathy Highmoor, Bill Schaffer.

Trustee Reps:
Swan River Adult Education – Kelli Riehl;
Recreation Commission and Sport Alliance – Gary Wowchuk;
Workplace Safety & Health – Brett Stephen

Ad Hoc Committee:
50th Anniversary Committee – Gary Wowchuk (Chair), Vivian Rooks, Donna Burghart.

10. The Board committed to buying a table at the upcoming Community Foundation of Swan Valley Gala on November 10th. The Foundation has provided funding for numerous school initiatives over the last few years, for which the Board is very grateful.

On a personal note, I would encourage people to attend this worthwhile event. The Foundation has supported many initiatives and organizations in the Valley.

11. The Board Meeting on October 23rd has been moved to October 24th, 2017.
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Board Minutes – September 25, 2017

Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on September 25, 2017 commencing at 7:30 p.m. (unapproved)

The following were present:
Chair: K. Riehl
Trustees: L. Evans
D. Burghart (arrived at 8:50 pm)
S. Haluschak
K. Highmoor
V. Rooks
W. Schaffer
G. Wowchuk
Superintendent: T. Mendel

Absent: B. Stephen, B. Rausch

Resolutions:
R 1 V. Rooks, W. Schaffer:
THAT Tim Mendel be appointed Secretary-Treasurer for the September 25, 2017 Board Meeting.
CARRIED.

R2 G. Wowchuk, S. Haluschak:
THAT the Minutes of the regular meeting of September 11, 2017, be adopted.
CARRIED

R3 S. Haluschak, K. Highmoor:
THAT the Report of the Secretary-Treasurer, 9.2, on Capital Disbursements, be received and the payment outlined, be ratified.
CARRIED

R4 L. Evans, V. Rooks:
THAT as per the Report of the Secretary-Treasurer, 9.3, a by-law to provide for the borrowing of up to $283,100, by issue of Promissory Note #LTPS0153, to meet the costs for the projects as authorized on Schedule “B” attached, be read a first time long and numbered 11/2017 and the seal of the School Division affixed thereto.
CARRIED

R5 W. Schaffer, S. Haluschak:
THAT as per Item 13.2, the Facility Usage Agreement between the Swan Valley School Division and Wellman Lake United Church Camp, be approved.
CARRIED
(Trustee Highmoor abstained from voting.)

R6 D. Burghart, G. Wowchuk:
THAT as per Item 14.1, the Contract For Service Agreement between the Swan Valley School Division and Cameron Mateika, as outlined, be approved.
CARRIED

R7 W. Schaffer, V. Rooks:
THAT as per Item 14.2, a by-law to provide for religious instruction classes at Bowsman School be read a first time long, that the rules of procedure be waived and that it be taken as read a second and third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 12/2017 and the seal of the School Division affixed thereto.
CARRIED
(Trustee Highmoor abstained from voting.)

R8 S. Haluschak, K. Highmoor:
THAT as per Item 14.5, the October 23, 2017 Regular Board Meeting be moved to October 24, 2017.
CARRIED

R9 G. Wowchuk, D. Burghart:
THAT the Board move to In-Camera.
CARRIED

R10 V. Rooks, W. Schaffer:
THAT the Board move out of In-Camera.
CARRIED

R11 G. Wowchuk, D. Burghart:
THAT as per Item 19.5.2, the Report from Swan Valley Communities That Care, be received and permission to share results, be approved.
CARRIED

R12 W. Schaffer, V. Rooks:
THAT we do now adjourn at 10:01 p.m.
CARRIED